MINUTES OF THE REGULAR MEETING
OF THE
BUFFALO SEWER AUTHORITY
February 21, 2024
58823 58855
BUFFALO SEWER AUTHORITY
REGULAR MEETING
February 21, 2024
9:00 A.M.
Bird Island Treatment Facility, 90 West Ferry St.
Teleconference +1 917- 933-2166, ID #571 839 354
ITEM NO.
CONTENTS
PAGE NO.
Roll Call
1
Motion to Adopt the Minutes of January 26, 2024
58823
2
Informative: Temporary Investments
58824-25
3
Informative: Reallocation of Funds
58826-27
4
Informative: Report On the Condition of The Liability and Casualty
Reserve Fund
58828
5
Construction Fund Amendment
58829-30
6
Payment From Judgment and Claims
58831
7
Report On Bids Received-Laptops and Accessories
58832
8
Travel Authorization - Austin, TX
58833
9
Travel Authorization - Washington, D.C.
58834
10
Travel Authorization - Chapel Hill, NC
58835
11
Travel Authorization - Syracuse, NY
58836
12
Travel Authorization - Seattle, WA
58837
13
Travel Authorization - St. Petersburg, FL
58838
14
Authorization For Change Order to Blanket Purchase Order No.
22400142
58839
15
Authorization For Purchase of Siemens/Tow Bro Clarifier Parts
58840
16
Reports On Bids Received- Purchase of Various Gray Cast Iron Castings
58841
17
Adoption Of Negative Declaration of State Environmental Quality
Review for Cornelius Creek CSO Backwater Gate Flooding Mitigation
Project
58842-43
18
Change Order No. 3 Final Adjustment– Contract No. 82000028 Sewer
Cleaning and Inspection of Various Streets
58844-45
19
Certificate Of Acceptance and Occupancy
58846
20
Change Order No. 1 Final Adjustment– Contract No. 81900003
Corrective Action Sewer Cleaning, Internal Television Inspection and
Repair
58847-48
21
Certificate Of Acceptance and Occupancy
58849
22
Authorization To Enter into An Agreement with Wendel Energy
Services, LLC For Renewable Natural Gas Recovery, Production, And
Energy Efficiency Improvement Project
58850
23
Tuition Assistance
58851
24
Tuition Reimbursement
58852
25
Confirmation Of Appointments
58853-54
26
Adjournment Of Meeting
58855
58823
CALL OF THE ROLL
Present:
The meeting was called to order at 9:13 AM.. A quorum was present.
ITEM NO. 1
Motion to Adopt the Minutes of the Meeting of January 26, 2024
MOTION TO
ADOPT
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58824
ITEM NO. 2
INFORMATIVE: TEMPORARY INVESTMENTS (CERTIFICATES OF DEPOSIT AND TREASURY BILLS)
As of December 31
st
, 2023
ISSUE
MATURITY
TOTAL
INTEREST
DATE
DATE
DAYS
AMOUNT
BANK
RATE
AMOUNT
CONSTRUCTION/CAPITAL IMPROVEMENT FUND
31-Jul-12
MONEY MARKET
$151,629.31
Key
0.01%
Public NOW
26-Oct-23
5-Jan-24
71
$5,096,192.84
Bank on Buffalo
5.39%
$54,807.16
9-Nov-23
18-Jan-24
70
$4,252,228.53
Key Banc Capital
5.24%
$43,771.47
21-Nov-23
1-Feb-24
72
$1,434,862.00
M&T Securities
5.22%
$15,138.00
7-Dec-23
13-Feb-24
68
$6,375,572.27
M&T Securities
5.22%
$63,427.73
19-Dec-23
29-Feb-24
72
$5,557,762.08
Key Banc Capital
5.19%
$58,237.92
$22,868,247.03
LIABILITY AND CASUALTY RESERVE FUND
31-Jul-12
MONEY MARKET
$83,758.44
Key
0.01%
Public NOW
19-Oct-23
18-Jan-24
91
$942,157.37
Key Banc Capital
5.32%
$12,842.63
$1,025,915.81
OPERATING FUND
31-Jul-12
Super NOW
$2,213,840.98
Key
0.01%
Public NOW
TRUST & AGENCY FUND
31-Jul-12
Super NOW
$11,911.90
Key
0.01%
Public NOW
SURPLUS FUND
$558.48
Wilmington U.S.
Treasury
4.79%
30-Nov-23
30-May-24
182
$10,004,297.41
Key Banc Capital
5.15%
$267,702.59
$10,004,855.89
NET REVENUE FUND
$195,744.41
Wilmington U.S.
Treasury
13-Oct-23
30-Jan-24
109
$7,499,157.28
Key Banc Capital
5.32%
$122,842.72
26-Oct-23
29-Feb-24
126
$5,697,511.17
Key Banc Capital
5.58%
$113,488.83
28-Nov-23
26-Mar-24
119
$6,499,438.17
Key Banc Capital
5.24%
$114,561.83
26-Dec-23
25-Apr-24
121
$6,999,677.67
M&T Securities
5.26%
$101,069.66
$26,891,528.70
58825
BSA 2021 EIB FUND
$319,313.91
Cash
0.00%
31-Oct-23
31-Jan-24
92
$10,102,649.20
Key Banc Capital
5.55%
$145,350.80
24-Nov-23
23-May-24
181
$32,617,080.26
Key Banc Capital
5.19%
$873,919.74
21-Dec-23
20-Jun-24
182
$9,985,782.90
Key Banc Capital
5.08%
$263,217.10
$53,024,826.27
DEBT RESERVE FUND
Series J
02-Jul-14
13-Nov-33
7076
$515,879.00
UST State/Local Govt
2.70%
Series K
02-Jul-14
15-Feb-33
6803
$361,415.00
UST State/Local Govt
2.70%
Series L
12-Nov-15
1-Oct-35
7263
$689,547.00
UST State/Local Govt
2.44%
Series M
27-Jun-14
1-May-44
10901
$595,613.00
UST State/Local Govt
2.70%
Series N
15-Nov-12
15-Apr-32
7091
$2,167,157.00
UST State/Local Govt
2.42%
EFC 2021
$718.55
Wilmington U.S. Treasury
4.79%
5-Sep-23
29-Feb-24
177
$332,248.24
Key Banc Capital
5.22%
$8,751.76
$332,966.79
DSF PRIN &INT
$0.01
Wilmington Fund
DSF 2021 EIB
$660,705.13
Wilmington Fund 4.79%
RECEIVE & FILE
Board Meeting of February 21
st
, 2024
58826
ITEM NO. 3
INFORMATIVE: REALLOCATION OF FUNDS
The following budgetary transfers have been made to cover unforeseen shortages. These transfers
do not change the total amount of the Buffalo Sewer Authority’s operating budget.
Wastewater Treatment Plant
12/19/2023
00360103
DEWA Water
-$120.00
00500103
Walden Electric Light & Power
$120.00
01/05/2024
00520107
MAIN Cars & Other
-$18,518.00
00520106
Main Building Repairs
$18,518.00
01/05/2024
00680105
EQUIP Maint & Repairs
-$16,000.00
00520106
Main Building Repairs
$16,000.00
01/05/2024
00360105
DEWA Equipment Maint
-$13,000.00
00350105
FILT Equipment Maint
$13,000.00
01/12/2024
00230105
GRIT Equipment Maint
-$34,360.00
00520106
MAIN Building
$34,360.00
01/29/2024
00520106
MAIN Maint Contract
-$45,000.00
00520105
MAIN Gas and Lubricants
$45,000.00
01/30/2024
00460105
KELX Equipment Maint
-$58,900.00
00370105
CENT Equipment Maint
$58,900.00
01/30/2024
00460105
KELX Equipment Maint
-$775.00
00370105
Main Office Supplies
$775.00
Engineering Division
12/19/2023
00650106
ENG & TECH
-$20,000.00
00600107
ENG Cars & Other
$20,000.00
Sewer Maintenance
12/28/2023
00700106
Education, Licenses & Training
-$12,000.00
00700107
Vehicles
$12,000.00
12/28/2023
00700105
GI Road & Highway
-$4,566.00
00700107
Vehicles
$4,566.00
01/12/2024
00650103
SWRM Water
-$400.00
00410103
HAMB Water
$400.00
58827
General Financial Charges
RECEIVE & FILE
Board Meeting of February 21, 2024
01/29/2024
00800183
FIN Contingency
-$8,000.00
00800108
FIN Judgment and Claims
$8,000.00
01/30/2024
00800183
FIN Contingency
-$150,000.00
00550106
IWS Legal Services
$150,000.00
12/18/2023
00800183
FIN Contingency
-$2,000.00
00110107
ADMIN Office Equip
$2,000.00
58828
ITEM NO. 4
INFORMATIVE: REPORT ON THE CONDITION OF THE LIABILITY AND CASUALTY
RESERVE FUND
The Resolution that created the Liability and Casualty Reserve Fund provides that:
“The General Manager shall regularly and not less than semi-annually render to the Board a detailed report
of the operation and condition of the Liability and Casualty Reserve Fund.”
Fund Balance as of June 30, 2023
$1,008,974.92
Interest Earnings
Claims Paid
$24,670.39
$7,606.09
Transfer from Operating Fund
$00.00
Fund Balance as of December 31, 2022 $1,026,039.22
The Resolution that created the Liability and Casualty Reserve Fund provides that:
“When the amount of the Liability and Casualty Reserve Fund reaches the sum of $1,000,000.00, no
further additions shall be made thereto until the Fund has been reduced below $1,000,000.00”.
During the period of July 1, 2023 – December 31, 2023 the B.S.A. settled two (2) claims, resulting in cash
payments from the Buffalo Sewer Authority for $7,606.09. 0 claims denied in this time period.
Total Active Claims Pending as of December 31
st
, 2023
RECEIVE & FILE
Board Meeting of February 21, 2024
Bodily Injury
11
Property Damage
8
Motor Vehicle
2
Auto B.I. & P.D
6
Other Liability
2
____________
Total
29
58829
ITEM NO. 5
CONSTRUCTION FUND AMENDMENT
WHEREAS: The Buffalo Sewer Authority desires to fund the Five-Year Capital Plan in
order to continue its program of improving the sewer system; and
WHEREAS: There is $10,670,400 available from the 2022-2023 Fund Balance designated
for Capital Projects; and
WHEREAS: The General Manager recommends approval of these transfers.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby approves the transfer of
funds from the Fund Balance Designated for Capital Projects to the
Construction Fund Budget Amendment for 2023-2024 for the funding of the
listed projects as designated by the Amendments.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58830
BUFFALO SEWER AUTHORITY
CONSTRUCTION FUND BUDGET AMENDMENT #1
2023-2024 FISCAL YEAR
This Amendment to the Construction Fund utilizes funds from prior years to provide improvements to
the infrastructure of the Buffalo Sewer Authority as designated by the Five-Year Capital Plan.
The funds will be added to the various appropriation accounts as listed below:
REVENUES & RESOURCES
FUND BALANCE DESIGNATED FOR CAPITAL PROJECTS
FOR 2023-2024
$10,670,400
TOTAL REVENUE & RESOURCES
$10,670,400
APPROPRIATIONS
TREATMENT FACILITY:
Program Management
Ash Exhauster/Silo/Ancillary Ductwork
$6,000,000
2,000,000
COLLECTION SYSTEM:
CSO 053 Edison Martha OLS
CSO 053 SPP336B OLS (Sidney OLS)
Sewer Renovations
1,000,000
1,000,000
670,400
TOTAL APPROPRIATIONS
$10,670,400
58831
ITEM NO. 6
PAYMENT FROM JUDGMENT AND CLAIMS
WHEREAS: Board approval is required for charges made against the Buffalo Sewer
Authority’s current budget for services and/or materials received during prior
fiscal year; and
WHEREAS: The following services were received during a prior fiscal year and charged to
the 2022-2023 budget account no. 00800108-480214
VENDOR
INVOICE
AMOUNT
FedEx
4519934996
$61.00
Cole-Parmer
3347533
$227.97
Pratt Security
5781 & 5799
$510.00
; and
WHEREAS: The Executive Secretary and staff recommend the above payments from the
Judgment and Claims account.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby approves the above
payments from the Judgment and Claims account.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58832
ITEM NO. 7
REPORT ON BIDS RECEIVED-LAPTOPS AND ACCESSORIES
WHEREAS: Bids were advertised and solicited for purchase of Microsoft Laptops &
Accessories. The following bid was received and opened by the Buffalo Sewer
Authority on December 18, 2023:
VENDOR
DESCRIPTION
TOTAL COST
CDW GOVERNMENT LLC
Laptops & accessories
$24,639.69
; and
WHEREAS: The System Administrator and staff reviewed the quote received and
recommend the purchase be awarded to the lowest and only bidder CDW
GOVERNMENT LLC; at a total cost not to exceed $24,639.69 and
WHEREAS: Board approval is required on purchases of goods over $20,000.00.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to purchase Microsoft laptops and accessories in the amount of
$24,639.69 from CDW Government LLC. Account no. 00200107-474300
will be charged for the purchase of laptops and accessories.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58833
ITEM NO. 8
TRAVEL AUTHORIZATION - AUSTIN, TX
WHEREAS: The Funders Network/ Urban Water Funders Collaborative Spring Convening
will be held in Austin, Texas March 26 – March 28, 2024; and
WHEREAS: The convening will bring together funders, government, and nonprofit
community leaders to explore pressing issues centered on this year’s theme,
Community, Climate, Connections; and
WHEREAS: The General Manager will participate in joint learning engagements focused
on cross-cutting themes such as climate adaptation/resilience, access federal
infrastructure funds to benefit communities, equitable implementation of these
federal investments and more; and
WHEREAS: The General Manager needs to remain active on the latest regulatory issues,
infrastructure funding and utility best practices; and
WHEREAS: The Chairman of the Board recommends attendance to The Funders Network
Urban Water Funders Green, Mobility and Access Collaborative Spring
Convening for the General Manager.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to travel to Austin, TX from March 25 – 29, 2024, to attend the Urban
Water Funders Green, Mobility and Access Collaborative Spring Convening
at a total cost not to exceed $1,800.00. Account nos. 00110104-458010 and
00110104-458012 will be utilized for this travel.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58834
ITEM NO. 9
TRAVEL AUTHORIZATION - WASHINGTON, D.C.
WHEREAS: The National Association of Clean Water Agencies (NACWA) is holding its
Board of Directors meeting in conjunction with Water Week Policy Fly-In in
Washington, D.C. from April 8 – 13, 2024; and
WHEREAS: The General Manager serves as President for the Board of Directors for
NACWA; and
WHEREAS: The General Manager needs to remain active on the latest regulatory issues,
infrastructure funding and utility best practices; and
WHEREAS: The Chairman of the Board recommends attendance to the Water Week Policy
Fly-In and Board of Directors Meeting for the General Manager.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to travel to Washington, D.C from April 7 – 14, 2024, to attend the
NACWA Board Meeting and Water Week Fly-In at a total cost not to exceed
$2,800.00. Account nos. 00110104-458010 and 00110104-458012 will be
utilized for this travel.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58835
ITEM NO. 10
TRAVEL AUTHORIZATION - CHAPEL HILL, NC
WHEREAS: The National Association of Clean Water Agencies (NACWA), American
Water Works Association (AMWA) and Water Environment Federation
(WEF) is holding its Water and Wastewater Leadership Center class April 21
– May 2, 2024 in Chapel Hill, NC; and
WHEREAS: The Center has invited current utility leaders to speak to the group of managers
interested in becoming utility general managers in the future; and
WHEREAS: The General Manager serves as President of the Board of Directors for
NACWA and has been asked to speak to the group to share perspectives,
expertise, and knowledge as a utility leader; and
WHEREAS: The Chairman of the Board recommends attendance to the Water and
Wastewater Leadership Center for the General Manager.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to travel to Chapel Hill, N.C. from April 21 – 25, 2024, to attend the
Water and Wastewater Leadership Center at a total cost not to exceed
$2,800.00. Account nos. 00110104-458010 and 00110104-458012 will be
utilized for this travel.
MOTION TO
APPROVE
MADE BY
MR. ROOSEVELT
2
ND
BY
MRS. PETRUCCI
AYES
3
NOES
0
Board Meeting of February 21, 2024
58836
ITEM NO.11
TRAVEL AUTHORIZATION - SYRACUSE, NY
WHEREAS: The New York State Floodplain and Stormwater Managers Association
(NYSFSMA) is holding their Annual Conference in Glen Falls, NY, May 7-9,
2024; and
WHEREAS: The Buffalo Sewer Authority holds permits as both a Municipal Separate
Storm Sewer System (MS4) and Publicly Owned Treatment Works (POTW)
with Combined Sewer Overflows (CSOs); and
WHEREAS: Both CSOs and MS4s are impacted by stormwater and flooding risk,
mitigation, and regulation; and
WHEREAS: The Principal Sanitary Engineer is a Certified Floodplain Manager and
member of the Board of NYSFSMA; and
WHEREAS: The Principal Sanitary Engineer needs to remain up to date on regulations and
mitigation strategies in relation to stormwater and flooding; and
WHEREAS: The General Manager recommends that the Principal Sanitary Engineer
attends the 2024 NYSFSMA Annual Conference.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the Principal
Sanitary Engineer to travel to Glen Falls, NY from May 5 - 10, 2024 attend
the 2024 NYSFSMA Annual Conference at a total cost not to exceed
$1,650.00. Account nos. 00600104-458010 and 00600104-458012 will be
utilized for this travel.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58837
ITEM NO. 12
TRAVEL AUTHORIZATION - SEATTLE, WA
WHEREAS: The Buffalo Sewer Authority has incorporated Green Infrastructure into our
approved Combined Sewer Overflow Long-Term Control Plan; and
WHEREAS: The Buffalo Sewer Authority is a member of the Green Infrastructure
Leadership Exchange; and
WHEREAS: The Green Infrastructure Leadership Exchange is hosting its 2024 Annual
Meeting in Seattle, WA May 6-9, 2024; and
WHEREAS: The GIS Specialist I has been asked to attend to ensure BSA remains up to
date on best management design and maintenance practices; and
WHEREAS: The General Manager recommends that the GIS Specialist I attend the 2024
Green Infrastructure Leadership Exchange Annual Meeting.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the GIS
Specialist I to travel to Seattle, WA from May 5-10, 2024, to attend the 2024
Green Infrastructure Leadership Exchange Annual Meeting. Ancillary costs
not to exceed $750.00 shall be charged to account no. 00600104-458010 will
be utilized for this travel.
MOTION TO
APPROVE
MADE BY
MR. ROOSEVELT
2
ND
BY
MRS. PETRUCCI
AYES
3
NOES
0
Board Meeting of February 21, 2024
58838
ITEM NO. 13
TRAVEL AUTHORIZATION - ST. PETERSBURG, FL
WHEREAS: The Buffalo Sewer Authority continues an effective utility management
approach as endorsed by US Environmental Protection Agency, Water
Environment Federation (WEF) and American Water Works Association
(AWWA); and
WHEREAS: The Water Environment Federation Member Association Exchange
(WEFMAX) will hold an annual program meeting in St. Petersburg, FL from
May 29 - 31, 2024, where participants will exchange ideas and best practices;
and
WHEREAS: The Principal Sanitary Engineer is a member of the WEF House of Delegates
and needs to remain active on member association and utility best practices
innovations; and
WHEREAS: The General Manager recommends that the Principal Sanitary Engineer attend
the WEFMAX Conference.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the Principal
Sanitary Engineer to travel to St. Petersburg, FL from May 29 - 31, 2024, to
attend the WEFMAX Conference at a total cost not to exceed $1,100.00.
Account nos. 00600104-458010 and 00600104-458012 will be utilized for this
travel.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58839
ITEM NO. 14
AUTHORIZATION FOR CHANGE ORDER TO BLANKET PURCHASE ORDER NO.
22400142
WHEREAS: On March 1, 2023, the Board of the Buffalo Sewer Authority renewed the
contract with Mollenberg-Betz, Inc., for Gas Burner System Inspection,
Preventive Maintenance and Corrective Repair Services for the period July 1,
2023 to June 30, 2024 at a total cost not to exceed $40,924.00; and
WHEREAS: Upon inspection, necessary repairs were identified on water softener and boiler
tubing.
WHEREAS: Due to an increase in services it is necessary to increase Blanket Purchase
Order No. 22400142 in the amount of $40,000.00 from $40,924.00 to
$80,924.00 through June 30, 2024;
WHEREAS: The Treatment Plant Superintendent, Principal Chief Stationary Engineer and
staff recommend this increase at a total cost not to exceed $80,924.00.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to approve a change order in the amount of $40,000.00, increasing
Blanket Purchase Order No. 22400142 with Mollenberg-Betz, from
$40,924.00 to $80,924.00 through June 30, 2024. Funds for this change order
will be charged to account no. 00380106-443421.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58840
ITEM NO. 15
AUTHORIZATION FOR PURCHASE OF SIEMENS/TOW BRO CLARIFIER PARTS
WHEREAS: On July 29, 2015, the Board of the Buffalo Sewer Authority designated
Evoqua, the original equipment manufacturer, and/or their authorized local
service representative, as a sole source provider for the replacement parts,
supplies and services for Siemens/Tow Bro Clarifiers at the Buffalo Sewer
Authority Treatment Plant Facility; and
WHEREAS: The Superintendent of Mechanical Maintenance has determined a need for
various parts for repairs of the Siemens/Tow Bro Clarifiers; and
WHEREAS: Upon request, GP Jager submitted a quote in the amount of $68,577.32 for the
needed parts; and
WHEREAS: Monies payable to GP Jager in the current fiscal year are $97,077.26. This
purchase will bring the total monies payable for purchase/service to
$165,654.58; and
WHEREAS: The Board of the Buffalo Sewer Authority authorized $90,000.00 to be utilized
for fiscal year 2023-2024 on June 28, 2023; and
WHEREAS: This purchase exceeds the prior Board Approval and Board approval is
required on purchases of goods over $20,000.00.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to purchase the needed parts for the Clarifiers at a total cost not to
exceed $68,577.32. This purchase will be charged to account number
00290105-466107.
MOTION TO
APPROVE
MADE BY
MR. ROOSEVELT
2
ND
BY
MRS. PETRUCCI
AYES
3
NOES
0
Board Meeting of February 21, 2024
58841
ITEM NO. 16
REPORTS ON BIDS RECEIVED- PURCHASE OF VARIOUS GRAY CAST IRON CASTINGS
WHEREAS: Formal bids were advertised and solicited for the purchase of the following
various gray cast iron castings:
1.) (100) Dark 12” x 18 1/8” Cast Iron Receiver Grates
2.) (100) Dark 13” x 18 1/8” Cast Iron Receiver Grates
;and
WHEREAS: The following bids were received and opened by the Buffalo Sewer Authority
Purchase Department on February 6, 2024:
Vendor
Total Cost:
EJ USA Inc.
$ 52,894.00
Siewert Equipment
NO RESPONSE
Buck Equipment
NO BID
;and
WHEREAS: The Director of Sewer Maintenance and staff reviewed the quotes received and
recommend awarding the entire purchase to the lowest and only bidder, EJ
USA Inc. at a total cost of $52,894.00.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to purchase the above listed various gray cast iron castings from EJ
USA Inc.at a total cost of $52,894.00. This purchase will be charged to
account no. 00660105-466269.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58842
ITEM NO. 17
ADOPTION OF NEGATIVE DECLARATION OF STATE ENVIRONMENTAL QUALITY
REVIEW FOR CORNELIUS CREEK CSO BACKWATER GATE FLOODING MITIGATION
PROJECT
WHEREAS: The Buffalo Sewer Authority (“BSA”) proposes to construct a backwater flow
prevention system at CSO 055 (Cornelius Creek) to reduce the frequency of
combined sewer overflow events (“the Project”); and
WHEREAS: The Project area is located in the City of Buffalo North District and within the
Black Rock Canal Park; and
WHEREAS: The Project will reduce discharges of combined sanitary and stormwater to the
Niagara River which occurs during significant storm events; and
WHEREAS: The Project constitutes an “Unlisted Action” under the State Environmental
Quality Review Act (“SEQRA”) and its’ implementing regulations; and
WHEREAS: The BSA acting as Lead Agency in accordance with SEQRA has undertaken a
coordinated review with various public agencies; and
WHEREAS: In accordance with Part 617 of the implementing regulations pertaining to
Article 9 (State Environmental Quality Review Act – SEQRA) of the
Environmental Conservation Law, the Board has determined that the above
project is classified as an Unlisted Action and has caused to be prepared a
Short Environmental Assessment Form and has completed Parts 1, 2, and 3
of the Short Environmental Assessment Form;
WHEREAS: The Project was reviewed by the Office of Parks, Recreation and Historic
Preservation (“OPRHP”) in accordance with the New York State Preservation
Act of 1980 (Section 14.09 of the New York Parks, Recreation and Historic
Preservation Law) and determined that no properties, including archaeological
and/or historic resources, listed in or eligible for the New York State and
National Registers of Historic Places will be impacted by the Project; and
WHEREAS: The BSA, as Lead Agency, and its consultant Wendel Companies, has
considered the Project and reviewed the Parts 1, 2 and 3 of the Short EAF and
the criteria set forth in SEQRA in order to determine whether the Project will
have a significant adverse impact on the environment.
58843
NOW THEREFORE
BE IT RESOLVED: Based upon the thorough and careful review of the Project under SEQRA, the
Board of the Buffalo Sewer Authority hereby determines that the Project will not
result in any significant adverse environmental impacts and hereby issues a
negative declaration for the Project pursuant to SEQRA.
MOTION TO
APPROVE
MADE BY
MR. ROOSEVELT
2
ND
BY
MRS. PETRUCCI
AYES
3
NOES
0
Board Meeting of February 21, 2024
58844
ITEM NO. 18
CHANGE ORDER NO. 3 FINAL ADJUSTMENT– CONTRACT NO. 82000028 SEWER
CLEANING AND INSPECTION OF VARIOUS STREETS
CONTRACTOR:
ORIGINAL CONTRACT COST
$743,500.00
National Water Main Cleaning Co.
PREVIOUS CHANGE ORDER
$381,500.00
1806 Newark Turnpike
THIS CHANGE ORDER (DEDUCT)
($35,577.50)
Kearny, NY 07032
ADJUSTED CONTRACT COST
$1,089,422.50
VENDOR # 16172
ACCOUNT # 0200520-490740
PROJECT:
Sewer Cleaning and Internal Televising Inspection in Conjunction with City of
Buffalo Street Resurfacing Program
DESCRIPTION OF CHANGE OR EXTRA WORK:
Item #1
Final adjustment to the contract amount.
REASON FOR CHANGE OR EXTRA WORK:
Item #1
Adjusting contract amount for actual quantities used.
COST OF CHANGE OR EXTRA WORK:
Item #1
($35,577.50)
THE TOTAL COST OF THE CHANGE OR EXTRA WORK:
($35,577.50)
The Total DECREASE to the Contract as a result of this Change Order is
$35,577.50
WHEREAS
:
On October 14, 2020, the Board of the Buffalo Sewer Authority authorized the General
Manager to enter into and execute a contract with National Water Main Cleaning Co., for
Sewer Cleaning and Internal Televising Inspection in Conjunction with City of Buffalo Street
Resurfacing Program project as the responsible low bidder at a cost not to exceed
$743,500.00; and
WHEREAS
:
On January 12, 2021, Notice to Proceed was issued for Contract No. 82000028 in
accordance with the above-Board approval; and
WHEREAS
:
On June 22, 2022, the Board of the Buffalo Sewer Authority authorized Change Order
No. 1 in the amount of $281,500.00 under Board Item No. 31 for additional work in excess
of original estimates; and
WHEREAS:
On July 26, 2023, the Board of the Buffalo Sewer Authority authorized Change Order
No. 2 in the amount of $100,000.00 under Board Item No. 18 to complete 2023 field
season work; and
58845
WHEREAS:
The Principal Sanitary Engineer and staff have reviewed aa Final Change Order No. 3
to Contract No. 82000028 as detailed above and recommend approval.
CONTRACT SUPPLEMENT CONDITIONS:
1. The contract completion date established in the original contract or as modified by previous
contract supplements is hereby changed by 0 calendar days, making the final completion date
unchanged.
2. Any additional work to be performed under this contract supplement shall be carried out in
compliance with the specifications included in the preceding description of changes involved with the
supplemental contract drawings designated none and under the provisions of the original contract,
including compliance with applicable equipment specifications, general specifications, and project
specifications for the same type of work.
3. This contract supplement unless otherwise provided herein does not relieve the Contractor from
strict compliance with the guarantee provisions of the original contract, particularly those pertaining to
performance and operation of equipment.
4. The Contractor expressly agrees that he will place under coverage of his performance and payment
bonds and Contractor's Insurance all work covered by this contract supplement. The Contractor will
furnish to the Owner evidence of increased coverage of his performance and payment bonds for the
accrued value of all contract supplements that exceeds the original contract price by twenty percent
(20%).
5. The costs established under this contract supplement are acknowledged as including any and all
costs associated with the work described herein and including any and all costs associated with any and
all work performed or to be performed by the Contractor that may be affected in any manner by the
work described herein.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby approves Change Order
No. 2 to Contract No. 82000028 as written in the above Agenda Item,
DECREASING the contract cost in the amount of $35,577.50 making the
adjusted contract cost $1,089,422.50. Expenses from this contract will be paid
from Account No. 0200520-490740.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58846
ITEM NO. 19
CERTIFICATE OF ACCEPTANCE AND OCCUPANCY
PROJECT: Sewer Cleaning and Internal Televising Inspection in Conjunction with City
of Buffalo Street Resurfacing Program
BID: $743,500.00
CONTRACTOR: National Water Main Cleaning Co.
1806 Newark Turnpike
Kearny, NY 07032
WHEREAS: The Preventative Maintenance Coordinator and staff have certified that the
Contractor completed the work in accordance with the plans and specifications
on; and
WHEREAS In Item the contract value was decreased by $35,577.50.
NOW THEREFORE
BE IT RESOLVED:
That the Board of the Buffalo Sewer Authority hereby finds and determines
that:
A.
The work to be performed under the terms of the Contract has been
complete and is accepted;
B.
The date of entrance and occupancy be fixed as of January 31, 2024;
C.
The maintenance period commence on January 31, 2024;
D.
The Board approved Change Order No. 2 on February 21, 2024 resulting in
a net decrease of $35,577.50, thereby making the adjusted contract cost
$1,089,422.50.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58847
ITEM NO. 20
CHANGE ORDER NO. 1 FINAL ADJUSTMENT– CONTRACT NO. 81900003 CORRECTIVE
ACTION SEWER CLEANING, INTERNAL TELEVISION INSPECTION AND REPAIR
CONTRACTOR:
ORIGINAL CONTRACT COST
$1,901,100.00
J. A Brundage, The Drain Doctor
PREVIOUS CHANGE ORDER
$0.00
1400 College Ave.
THIS CHANGE ORDER
$15,064.40
Niagara Falls, NY 14305
ADJUSTED CONTRACT COST
$1,916,164.40
VENDOR:
WORK:
#1944
Unscheduled Sewer Cleaning and Televising Services and Water
Service Replacements
ACCOUNT
#02000476-490740
DESCRIPTION OF CHANGE OR EXTRA WORK:
Item #1
Final adjustment to the contract amount.
REASON FOR CHANGE OR EXTRA WORK:
Item #1
Adjusting contract amount for actual quantities used.
COST OF CHANGE OR EXTRA WORK:
Item #1
$15,064.40
THE TOTAL COST OF THE CHANGE OR EXTRA WORK:
$15,064.40
The Total INCREASE to the Contract as a result of this Change Order is
$15,064.40
WHEREAS:
On March 7, 2018 the Board of the Buffalo Sewer Authority authorized the General
Manager to enter into and execute a contract with J.A Brundage, The Drain Doctor., for
Unscheduled Sewer Cleaning And Televising Services And Water Service
Replacements at a cost not to exceed $1,901,100.00; and
WHEREAS:
The Principal Sanitary Engineer and staff have reviewed a request for a Final Change
Order No. 1 to Contract No. 81900003 in the amount of $15,064.40 as detailed above
and recommend its approval.
CONTRACT SUPPLEMENT CONDITIONS:
1. The contract completion date established in the original contract or as modified by previous contract
supplements is hereby changed by 0 calendar days, making the final completion date 09/19/2023.
2. Any additional work to be performed under this contract supplement shall be carried out in
compliance with the specifications included in the preceding description of changes involved with
the supplemental contract drawings designated none and under the provisions of the original
contract, including compliance with applicable equipment specifications, general specifications,
58848
and project specifications for the same type of work.
3. This contract supplement unless otherwise provided herein does not relieve the Contractor from
strict compliance with the guarantee provisions of the original contract, particularly those
pertaining to performance and operation of equipment.
4. The Contractor expressly agrees that he will place under coverage of his performance and payment
bonds and Contractor's Insurance all work covered by this contract supplement. The Contractor
will furnish to the Owner evidence of increased coverage of his performance and payment bonds
for the accrued value of all contract supplements that exceeds the original contract price by twenty
percent (20%).
5. The costs established under this contract supplement are acknowledged as including any and all
costs associated with the work described herein and including any and all costs associated with
any and all work performed or to be performed by the Contractor that may be affected in any
manner by the work described herein.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby approves Change
Order No. 1 to Contract No. 81900003 as written in the above Agenda Item,
increasing the contract cost in the amount of $15,064.40 making the adjusted
contract cost $1,916,164.40.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58849
ITEM NO. 21
CERTIFICATE OF ACCEPTANCE AND OCCUPANCY
PROJECT: Unscheduled sewer cleaning and televising services and water service
replacements
BID: $1,916,164.40
CONTRACTOR:
J. A Brundage, The Drain Doctor
1400 College Ave.
Niagara Falls, NY 14305
WHEREAS: The Principal Sanitary Engineer and staff have certified that the Contractor
completed the work in accordance with the plans and specifications on
September 19, 2023; and
WHEREAS In Item the contract value was increased by $15,064.40
NOW THEREFORE
BE IT RESOLVED:
That the Board of the Buffalo Sewer Authority hereby finds and determines
that:
A.
The work to be performed under the terms of the Contract has been
complete and is accepted;
B.
The date of entrance and occupancy be fixed as of September 19, 2023;
C.
The maintenance period commence on September 19, 2023;
D.
The Board approved Change Order No. 1 on February 21, 2024 resulting in
a net increase of $15,064.40, thereby making the adjusted contract cost
$1,916,164.40.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58850
ITEM NO. 22
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH WENDEL ENERGY
SERVICES, LLC FOR RENEWABLE NATURAL GAS RECOVERY, PRODUCTION, AND
ENERGY EFFICIENCY IMPROVEMENT PROJECT
WHEREAS: The Buffalo Sewer Authority issued a request for qualifications (RFQ) for the
delivery of renewable natural gas recovery, production, and energy efficiency
improvements on December 6, 2023 to eighteen firms that had been jointly pre-
qualified by the U.S. Department of Energy and the National Association of
Energy Service Companies as Energy Service Company (ESCO) Consultants;
and
WHEREAS: Wendel Energy Services, LLC (Wendel) was the sole responder to the RFQ; and
WHEREAS: There are certain grant, tax abatement, and favorable loan conditions currently
available for energy efficiency and renewable natural gas recovery and
production that will be expiring throughout the next two years which may make
improvements to Buffalo Sewer Authority’s existing infrastructure feasible and
improve operability and reduce maintenance issues; and
WHEREAS: Based upon the review of the Statement of Qualifications from Wendel by a
committee appointed by the General Manager, it is recommended that a contract
for an initial $715,000.00 be entered into by the Buffalo Sewer Authority to
develop design-build energy efficiency and renewable natural gas recovery and
production projects.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby authorizes the General
Manager to execute an agreement with Wendel Energy Services, Inc. to provide
energy service company services in the furtherance of design-build projects at a
cost not to exceed $715,000.00.The cost of this contract will be funded from
account no.02000580-432004.
MOTION TO
APPROVE
MADE BY
MR. ROOSEVELT
2
ND
BY
MRS. PETRUCCI
AYES
3
NOES
0
Board Meeting of February 21, 2024
58851
ITEM NO. 23
TUITION ASSISTANCE
WHEREAS: In accordance with the Agreements between the Buffalo Sewer Authority and
CSEA Local 815 and the Communications Workers of America, the following
Buffalo Sewer Authority employees have applied for Tuition Assistance:
EMPLOYEE
SCHOOL
COURSE
TUITION
Zachary Isch
Buffalo State University
Business
Administration
$2,500.00
WHEREAS: No Funds will be expended at this time.
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby approves the above
applications for Tuition Assistance.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58852
ITEM NO. 24
TUITION REIMBURSEMENT
WHEREAS: In accordance with the Agreements between the Buffalo Sewer Authority and
CSEA Local 815 and the Communications Workers of America, the following
Buffalo Sewer Authority employees have applied for Tuition Reimbursement:
EMPLOYEE
SCHOOL
COURSE
TUITION%
REIMBURSEMENT
TOTAL
Daniel O’Sullivan
SUNY Erie
Calculus &
Analytical
75%
$ 762.00
Daniel O’Sullivan
SUNY Erie
Fee
$ 150.00
Daniel O’Sullivan
SUNY Erie
Lab Fee
$ 80.00
Edwin Geter
Buff State
University
American Sign
Language II
90%
$ 796.50
Edwin Geter
Buff State
University
Advocacy Interp
for Hear Imprd
90%
$ 796.50
Edwin Geter
Buff State
University
Fee
$ 150.00
NOW THEREFORE
BE IT RESOLVED: That the Board of the Buffalo Sewer Authority hereby approves the above
applications for Tuition Reimbursement totaling $2,735.00. These
Reimbursements will be charged to account no. 00200106-421026.
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024
58853
ITEM NO. 25
CONFIRMATION OF APPOINTMENTS
LABORER I (SEASONAL)
SEWAGE TREATMENT PLANT
$140 PER DAY
EFFECTIVE: FEBRUARY 5, 2024
ROMAR GAYLES
151 MINNESOTA AVE.
BUFFALO, NY
________________________________________________________________________________
LABORER I (SEASONAL)
SEWAGE TREATMENT PLANT
$140 PER DAY
EFFECTIVE: FEBRUARY 5, 2024
QONDRE WILLIAMS
33 RESERVATION ST. #4
BUFFALO, NY
________________________________________________________________________________
LABORER II (PERMANENT)
SEWAGE TREATMENT PLANT
$22.95 PER HOUR
EFFECTIVE: JANUARY 9, 2024
JACK GERARD
298 WEIMER
BUFFALO, NY
________________________________________________________________________________
DIRECTOR OF INFORMATION TECHNOLOGY (PERMANENT)
TREATMENT PLANT ADMINISTRATION
$114,419 PER ANNUM
EFFECTIVE: JANUARY 22, 2024
BRIAN HARGRAVE
44 MAPLERIDGE AVE
BUFFALO, NY
________________________________________________________________________________
PERSONNEL CLERK (PROVISIONAL)
CITY HALL ADMINISTRATION
$53,261 PER ANNUM
EFFECTIVE: FEBRUARY 5, 2024
LEAH ROSSI
660 CRESCENT AVE
BUFFALO, NY
________________________________________________________________________________
58854
SUPERVISING ACCOUNTANT (PERMANENT)
CITY HALL ADMINISTRATION
$ 86, 778 PER ANNUM
EFFECTIVE: FEBRUARY 5, 2024
CARLOS COSTNER
89 SUMNER PLACE
BUFFALO, NY
________________________________________________________________________________
CLERK (PROVISIONAL)
CITY HALL ADMINISTRATION
$ 43,899 PER ANNUM
EFFECTIVE: FEBRUARY 26, 2024
YANELIZ TOMASINI SOSA
377 MASSACHUSETTS AVE
BUFFALO, NY
________________________________________________________________________________
WHEREAS: The preceding appointments were made by the General Manger since the last
Board Meeting; and
WHEREAS: The General Manager requests confirmation of each appointment.
NOW THEREFORE
BE IT RESOLVED: That the preceding appointments are hereby confirmed by the Board of the
Buffalo Sewer Authority
MOTION TO
APPROVE
MADE BY
MR. ROOSEVELT
2
ND
BY
MRS. PETRUCCI
AYES
3
NOES
0
Board Meeting February 21, 2024
58855
ITEM NO. 26
ADJOURNMENT OF MEETING
MOTION TO
APPROVE
MADE BY
MRS. PETRUCCI
2
ND
BY
MR. ROOSEVELT
AYES
3
NOES
0
Board Meeting of February 21, 2024