Import Guide for

Supplier Shipments to the U.S.

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Contents

Overview ...................................................................................................................... 3

Import Requirements .................................................................................................. 4

Documents Required for Importation into the U.S. .......................................................................4

Commercial Invoice Requirements ............................................................................................... 4

Non-wood Packing Material (NWPM) .....................................................................................6

WPM (Non-Manufactured Wood Packing (NMWP)/Solid Wood Packing Material (SWPM) ..6

Freight Booking ........................................................................................................... 7

For Suppliers Using Shipping Terms: CFR, CIF, CPT, DPU, DAP, DDU ..................................7

For Suppliers Using Shipping Terms: EXW, FCA, FAS or FOB .............................................7

Delivery Locations ....................................................................................................... 8

Country of Origin Marking .......................................................................................... 9

Contacts, Phone Numbers, and General Information ............................................. 10

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Overview

supersede the guidelines contained in this guide.

We appreciate your cooperation in complying with our Import Guide.

Best Regards,

Import Department

IDEXX Laboratories, Inc. and IDEXX Operations, Inc.

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Import Requirements

The following instructions are essential to effectively move merchandise from the suppliers’ facilities

to IDEXX’s U.S. facilities or other named delivery address. All suppliers are expected to comply with

these instructions. Below are instructions for ocean and air shipments.

Documents Required for Importation into the U.S.

• Additional documents, as applicable:

– Wood Packing Fumigation Certificate or Statement

– Toxic Substance Control Act Statement (TSCA)

Notes:

• When shipping FedEx, FedEx will act as IDEXX’s customs broker.

• When shipping with all other carriers, expeditors will act as IDEXX’s customs broker and all of

the above documents must also be e-mailed to [email protected].

Commercial Invoice Requirements

Each supplier may use their own commercial invoice and packing list formats. The following

information must be included on the invoices in English. The information provided on the

Company that is the “Billed to” on the Purchase Order (for example, IDEXX Operations Inc, or

IDEXX Laboratories, Inc.)

• Commercial Invoice number and date

• Incoterms with stated location (for example, CPT Boston, Massachusetts USA)

• IDEXX’s Purchase Order number(s)

• Currency of cost—this must match purchase order

• IDEXX’s part number(s) or material number(s)—if no IDEXX part number has been assigned,

use the supplier’s part number

• Accurate and sufficient descriptions of merchandise to enable the product to be classified

from U.S. Harmonized Tariff Schedule (USHTS)

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• Number of pieces, cartons, pallets, drums, and associated net weight and gross weight

Revision to Commercial Invoice

Any revision to a commercial invoice must be submitted as soon as errors are found, with “Revised”

marked on commercial invoice.

IMPORTANT: All new suppliers must send a completed commercial invoice to Import-

[email protected] for approval before the first shipment.

Packing List

One copy of the Packing List must be included with each shipment.

• If shipment is by carton, mark the #1 carton “Packing List Enclosed.”

• If shipment is by pallet, attached in envelope to the pallet.

• Gross and net weight

• Product country of origin

IMPORTANT: Accuracy on Quantity Shipped: It is critical that the pieces, cartons, drums, or

other packaging unit quantities are consistent between the Commercial Invoice, Packing List, and

transportation document (AWB and Ocean BL). It is extremely critical that the supplier ships the

quantity listed on the Commercial Invoice and Packing List. There is no tolerance for any overages

or shortages.

Airway Bill and Seaway Bill of Lading

• Suppliers must request non-negotiable ocean seaway bills of lading at the time of booking

with freight forwarders or carriers.

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Peabody, MA 01960

Tel: 978-531-0001

• Additional notify party for FedEx shipments: BUFCP[email protected]

ISF (Importer Security Filing) 10+2 (see Expeditors forms)

• Importer Security Filing Form must be completed for each ocean shipment

• Suppliers are required to assist in providing the data elements on the Expeditors ISF Form for

all ocean shipments that are destined to the U.S.

• Importer Security Filing Form must be submitted to the IDEXX Broker for both Less than

Container Loads (LCL) and Full Containers Loads (FCL) at least 72 hours prior to loading of

Additional Documents as Applicable

Wood Packing Fumigation Certificate

The United States is one of the countries that enforce ISPM 15 (International Standards for

Phytosanitary Measures), which was adapted by the International Plant Protection Convention

(IPPC). All shipments imported into the U.S. must comply with WPM regulations and requirements.

Without proper documentation, shipments are subject to inspection and delay at time of customs

clearance.

Non-wood Packing Material (NWPM)

The Commercial Invoice, Packing List, or Certificate must state that “This shipment does not contain

wood packaging materials.”

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Freight Booking

For Suppliers Using Shipping Terms: CFR, CIF, CPT, DPU, DAP, DDU

• As the shipper, you are responsible for the selection of freight forwarder or carrier, and the

shipping contract under these shipping terms. It is very important that IDEXX is notified of the

complete shipping details as soon as possible by email to [email protected].

• IDEXX requires our suppliers to coordinate with the freight forwarder/carrier to provide both a

Pre-Alert and Arrival Notices to be sent to both [email protected] and IDEXX’s

Customs Broker at [email protected].

• The supplier is responsible to track the shipment to the destination (per shipping terms) and

ensure their selected carrier/forwarder delivers the product to the named shipping terms

destination in a timely manner.

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Delivery Locations

The delivery location will be indicated on our purchase orders. If you have any questions, please

confirm the ship-to address with the IDEXX Buyer and/or our Corporate Transportation Department:

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Country of Origin Marking

Country of Origin marking is required for all imported goods by noting “Made in XXX” or “Product of

XXX”. Under U.S. law, all products imported into the U.S. must be marked in a conspicuous place,

as legibly, indelibly, and permanently as the nature of the article (or its container) will permit and in