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SENIOR COLLEGE MEETING 2020
If you are applying to colleges that use the Common Application, register at
www.commonapp.org (If you are using college specific applications, the Coalition Application,
or are only using the SUNY application, you will not need to do this.)
1. Once you have logged on to your Common App account, you must complete the initial
tasks:
a) Complete the Education section by clicking on the Common App Tab and selecting
Education. You will need the following information when you get to the “Education”
section:
School CEEB Code for Harborfields High School: 332182
School Counselor: Lisa Bergman, Phil Lombardi, Jaclyn Best, Lynnsey Gaska, or Sylvia
Sales
E-mail: [email protected] , [email protected] ,
Phone number: (631) 754-5360 X405
Class rank reporting: None
Graduating class size: 302
Graduation date – June 26, 2021
GPA – (can be found on your transcript under “weighted GPA” and on the Infinite
Campus Portal)
GPA Scale – 100. This is a WEIGHTED GPA
b) Add at least one college to the My Colleges tab (search for colleges under the College
Search tab, check off colleges you wish to add and click the red add button)
c) Sign the FERPA release authorization (located in the Recommenders and FERPA section
under the My Colleges tab)
*** A tab is complete when a green check mark appears
2. Some colleges and universities ask students to submit self-reported high school
academic records.
With Courses & Grades, students can easily fill out their self-reported transcript information
as part of their Common App.
You will not be able to enter this section unless you are applying to a member college that
requires Courses and Grades.
3. Complete the account matching process in Naviance Student
Students using Common App MUST complete this process
Sign onto Naviance Student
Click on “Colleges I’m Applying To” Tab
If the student has already completed Step 1 & 2, they will need to add their COMMON APP
EMAIL ADDRESS, not the Naviance password.
Their birthdate will appear in the box already. They need to then click the “Match” button.
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If it does not match, it is probably because the student did not complete the FERPA waiver
in the Common App. This must be done in order to match. The FERPA waiver can be
found on the Common App Tab in the Common App, however, most of the Common
App needs to be completed before getting to that point.
If the student is not using the Common App to apply to their schools, this does not need to
be completed; however, if they decide to use it at a later date, the matching in Naviance
must to be done.
4. To request a letter of recommendation from a teacher:
From the Colleges tab in Naviance Student (upper right), students will click on the
Apply to College link and then Letters of Recommendation.
On the recommendation request page, students will click on the blue Add Request
button to submit their requests, one teacher at a time.
Step 1: The student should select a teacher from the drop-down list
Step 2: Student should review the colleges listed directly from the colleges I’m applying
to list and check the ALL button. * If you do not select ALL and select individual
colleges, your application/transcripts may not be processed in a timely manner,
resulting in missed application deadlines.
Step 3: Students can add a personal note (up to 3000 characters) to the teacher,
highlighting any important aspects of their applications (such as first choice schools,
early decision applications, application deadlines, intended major or degree of study),
that they may want the teacher to consider when writing a letter of recommendation.
(Don’t forget to thank the teacher.)
Students should click the Submit Request button at the top or bottom of the screen
which returns them to their recommendation status page. At the top of the screen, a
green status bar shows the teacher’s name and the number of request for the student..
From here, he or she will see the status of all Teacher Recommendations requests that
have been made
5. Requesting a Transcript
You must complete a yellow TRANSCRIPT PROCESSING FORM for each and every
college you are applying to, and submit it to the Guidance Resource Center at least
10 school days before your earliest deadline. These forms are available in
Guidance and on the HHS Guidance website under “High School Forms”. Without
these forms, your applications will not be processed and will be considered
INCOMPLETE.
If you plan to apply Early Decision or Early Action, see your counselor ASAP
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ADDITIONAL ITEMS
SENIOR FORM REMINDERS – These forms can be found on the homepage of
Naviance Student under Document Resources at the bottom of the page. Select Senior
Year to access links to Brag Sheets, the Student Activity Resume and the Teacher
Information Sheet.
STUDENTS are responsible for sending official standardized test (SAT and ACT)
score reports from College Board or ACT directly to each college they are applying to.
STUDENTS must follow up with each college to make sure their applications are
complete
NCAA CLEARINGHOUSE
If you are a prospective student athlete, please register using the following link:
https://web3.ncaa.org/ecwr3/
Student athletes may also utilize www.corecoursegpa.com as a resource
(School ID: 332182, School Code: 785511481).
In addition, transcripts should be requested using the yellow transcript processing form
available in the Guidance Resource Center.
You may access your transcript* on the Student/Parent Portal under the Documents
tab – *HS Academic Profile
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You will need the following information to complete certain sections of the
Common Application:
Current or Most Recent School
Date of entry: 09/2017 (If you came to HHS after 9
th
grade, use the correct month and year)
Graduation Date: 06/26/2021
School CEEB Code: 332182
Counselor prefix and contact information
Mrs. Lisa Bergman (631)754-5360 Bergmanl@harborfieldscsd.org
Mr. Phil Lombardi (631)754-5360 Lombardip@harborfieldscsd.org
Mrs. Jaclyn Best (631) 754-5360 Bestj1@harborfieldscsd.org
Ms. Lynnsey Gaska (631)754-5360 Gaskal@harborfieldscsd.org
Mrs. Sylvia Sales (631)754-5360 Saless@harborfieldscsd.org
Fax Number: (631) 754-6237
Counselor’s Job title: School counselor
Colleges and Universities: College/university courses are those you would have
taken, for credit, on a college campus or, on-line. AP courses do not count as college
courses. If you have taken an on- line or summer course, for which you received
college credit on a college transcript, that course would be indicated here.
Grades:
Class Rank Reporting : indicate NONE
Class Size: 302
Cumulative GPA - Indicate your weighted GPA (Can be found on your transcript under “weighted GPA”
and on the Infinite Campus Portal)
GPA Scale - 100
GPA Weighting - Indicate Weighted
Honors
You will have five (5) spaces to indicate any academic honors you have received while in high school. As
such, you will have to prioritize those you wish to include. You are given a limit of 150 characters to write about
your recognitions.
Testing
This section contains one question; do you or don’t you want to self-report your standardized test scores? If
yes, simply enter the scores you will be releasing from either the College Board or ACT, or both.
Activities
You are given ten (10) spaces to enter information about activities in and out of school and/or any work
experience you have. Please be sure to prioritize your entries.
Common Application/Naviance Linking Instructions
2020-2021
The instructions provided below are intended to help you continue to work on your
Common Application and, more specifically, to:
Help you complete the require FERPA form
Help you link your Common Application and Naviance accounts
Review each section of the Common Application, as well as the Dashboard, My
Colleges, and College Search tabs
WHAT IS FERPA?
FERPA stands for the Federal Educational Rights Privacy Act. Under FERPA, a student’s
academic records are protected by federal law and no one may have access to these records
without your consent and the consent of your parents, if you are under the age of 18. As
such, during the college application process you must provide us with permission to submit
your academic records to the colleges to which you apply. These records will include your 6
semester transcript, your counselor and teacher letters of recommendation, your mid-year
grades from 12
th
grade and your final transcript.
In addition to giving us permission to forward the above documents, you will be asked to
either WAIVE or NOT WAIVE your right to review these documents. It is important for you to
know that if you do not waive your right to review these documents, you can only request to
see them once you are enrolled in college and IF the college keeps them on file.
When you get to the part of the Common Application that relates to the FERPA release,
please be sure to read everything carefully. If you have any questions, please do not hesitate
to ask.
LET’S GET STARTED
Step One: Log in to your account - Log on to www.commonapp.org to access your
account. If you have forgotten your log in information DO NOT CREATE A NEW ACCOUNT.
If necessary, use the “I forgot log-in option” to re-set your password. The email address used
to create this account will also be used to link it to your Naviance account. Your counselor will
not have access to this information, so please be sure to keep it in a safe place. (These
accounts must be linked so counselors and teachers can send documents electronically to
your colleges)
Step Two: Enter basic information to allow for the linking process - Once you have
accessed your account Click on Common App and then on the Education tab. Make sure
Harborfields High School has been entered under the Current or Most Recent School. Next,
click on College Search and enter the name of one college to which you intend to apply. Add
the name of the school next to the space labeled: College or City Name.
Scroll to the bottom of the screen and hit the Search tab. When the name of the school
appears, check the box to the left and then click on “ADD”. (For the purpose of linking your
Common Application and Naviance accounts, you need enter only one school. At a later time,
you will have to go back and add the name of every school you are considering. Keep in mind
that you can add and delete schools from the list at any time and that including a school does
not mean you have to apply to it).
Step Three: Please be sure you have read and understand the information on FERPA
included above. The FERPA Release Form - Once you have entered Harborfields High
School, and at least one school, click on the Dashboard tab to see the school(s) you have
entered.
Click on the school you entered and on the next screen, under Application, you will see
Recommenders and FERPA.
A. Click on the “incomplete” tab next to Recommenders and FERPA.
B. Read the FERPA Release Authorization statement and click the box that reads
Release Authorization.
C. On the Release Authorization screen, read the statement and, when you are done,
and if you wish to continue, check the box at the bottom of the screen and then
Continue.
D. On the second Release Authorization screen you will be asked to authorize the
release of all requested documents to colleges and authorize employees at these
colleges to confidentially contact your current and former schools should they have
questions about the information submitted on your behalf. Check the box. (If you don’t,
we can’t send your transcript or any other documents)
BEFORE MOVING FORWARD, PLEASE BE AWARE THAT YOUR ANSWER TO THE
NEXT QUESTION CANNOT BE CHANGED ONCE YOU MAKE A CHOICE.
E. At this time you will be asked to Waive or Not Waive your right to see the
recommendations and/or other supporting documents forwarded by the school, your
teachers, or any other person you ask to write on your behalf. In general, we advise
students to waive their right to review documents, as recommenders expect the letters
they write to be confidential. Some teachers will not send letters if a student has not
waived his/her rights and they will see if you have or have not done so prior to their
letter being submitted. If you are sure about your decision, check the Waive or Do Not
Waive, as well as the last box on the form.
Please Note: You only have to complete the FERPA Release Form one time. It
will apply to every application.
If you are not sure, PLEASE DO NOT COMPLETE THE FORM UNTIL YOU HAVE
CHECKED WITH THE TEACHERS, OR OTHERS (COACH, EMPLOYER, etc.), WHO WILL
BE WRITING ON YOUR BEHALF. Again, you will not be able to change your FERPA
decision once you sign this form.
Step Four: Linking your Common App with Naviance - Sign in to your Naviance Student
account at: https://student.naviance.com/Harborfields to complete the link to the Common
Application. Click on Colleges. Find the link to Colleges I’m Applying To. Complete the link
by entering the EXACT email address used to create your Common Application account and
be sure your birth date in Naviance correctly matches the birth date you entered on your
Common Application.
Step Five: Once you have successfully matched your Common and Naviance accounts,
return to the Common Application and continue working on each section. Once you have
completed all of the required questions in each section, a green check will appear to let you
know that it is complete.
The Common Application
The Seven (7) Individual Components
(Use the Tutorials for each section)
Be sure to review each of the seven (7) individual components of the Common Application
and, if needed, look at the Instructions and a Help Center link alongside each page. While
most sections ask straightforward questions, there will be a few where you might need a bit of
assistance. Each component is indicated below.
Profile
Straightforward questions about you.
Family
Straightforward questions about your family.
Education
You will need the following information to complete certain sections:
Current or Most Recent School
Date of entry: 09/2017 (If you came to HHS after 9
th
grade, use the correct month and
year)
Graduation Date: 06/2021
Counselor prefix and contact information – (631) 754-5360 ext. 405
Mrs. Lisa Bergman [email protected]
Ms. Lynnsey Gaska [email protected]
Mrs. Sylvia Sales saless@harborfieldscsd.org
Counselor’s Job title: School Counselor
Colleges and Universities: College/university courses are those you would have
taken, for credit, on a college campus or, on-line. AP courses do not count as
college courses. If you have taken an online or summer course, for which you
received college credit on a college transcript, that course should be indicated here.
Grades:
Class Rank Reporting - indicate NONE
Class of 2021: 302 Students
Cumulative GPA - Indicate your weighted GPA
GPA Scale – 100. This information will be conveyed to the colleges on the
School Report and the High School Profile, both of which will accompany your
applications)
GPA Weighting - Indicate Weighted
Honors:
You have five (5) spaces to indicate any academic honors you have received while in
high school. As such, you will have to prioritize those you wish to include. You are
given a limit of 150 characters to write about each recognition so it is possible to
combine several Honor Societies in the same entry. Be sure to highlight any
leadership position you may held.
Testing
This section contains one question; do you or don’t you want to self-report your standardized
test scores? If yes, simply enter the scores you will be releasing from either the College
Board or ACT, or both. Some schools are now accepting self-reported scores in lieu of
scores sent from the ACT or College Board. Check the school website for the most
updated information.
Activities
You are given ten (10) spaces to enter information about activities in and out of school and/or
any work experience you have. Please be sure to prioritize your entries.
Writing/Disciplinary History/Additional Information
Be sure to read the first statement carefully, as it pertains to the submission of the general
essay to college. You will see a list of the schools you entered and it will be clearly indicated
whether the school requires you to submit the Common Application Essay. If not required,
you may still submit the essay but, this is up to you.
**Remember: School specific supplements are separate from the Common Application
essay.
Disciplinary History
It is required that you complete these two questions.
Additional Information
At the very end of the Writing section, you will be given an opportunity to include any
additional information you wish to share with the admissions office. Please do not hesitate to
include information you believe is important, but has not come through anywhere else in your
application. You are limited to 650 words.
Courses and Grades
Reminder: Check the specific college/university website for requirements on grade self-
reporting.
The “Other Tabs”
College Search
As you are aware, this is the where you will add schools to your list. Simply add the name of
a school and hit the search button of the screen. You do not need to fill in the other
information unless you are trying to locate schools.
The Dashboard
The Application Dashboard displays all of your colleges and the status of your work for each
major admissions component. From here, you can get a quick overview of your progress,
and jump directly to the work you want to complete. If you have any questions as to how
many recommendations a school will accept, click on the school on the Dashboard and then
click on Recommenders and FERPA. This will bring you to the My Colleges section of the
application. If you change your mind about applying to a school, you can delete it on the
Dashboard.
My Colleges
The My Colleges page will also provide you with a list of the college you have added to the
Common Application and will give you the school specific information you will need to
complete each application. With regard to the writing requirements, please be aware that
some colleges have embedded their required supplemental writing questions under
“Questions” while, for others, there is a specific tab that says “Writing Supplement.“ Other
useful information on the My Colleges pages includes application deadlines, fees, and the
first year test policy.
Teacher/Other Recommendations
When you click on a school listed on the My College page, you will also be given information
related to teacher and “other” recommendations. Choose a school and click on
Recommenders and FERPA. The information provided on this screen will include the number
of teacher and other recommendations the school will allow.
COVID-19 Updates
There is an added section inviting you to provide details as to how the COVID-19 Pandemic
affected you and your family. This section should be used to share family illness, financial
hardship, etc. You are not required to answer this section unless you experienced something
significant of which you would like your schools to be aware.
KEEP IN MIND…
When submitting teacher recommendations via Naviance, each college/university will only
accept the total number of allowable letters indicated. To request a letter of
recommendation from a teacher:
From the Colleges tab in Naviance Student (upper right), students will click on the
Apply to College link and then Letters of Recommendation.
On the recommendation request page, students will click on the blue Add Request
button to submit their requests, one teacher at a time.
Step 1: The student should select a teacher from the drop-down list
Step 2: Student should review the colleges listed directly from the colleges I’m
applying to list and check the ALL button. * If you do not select ALL and select
individual colleges, your application/transcripts may not be processed in a
timely manner, resulting in missed application deadlines.
Step 3: Students can add a personal note (up to 3000 characters) to the teacher,
highlighting any important aspects of their applications (such as first choice schools,
early decision applications, application deadlines, intended major or degree of study),
that they may want the teacher to consider when writing a letter of recommendation.
(Don’t forget to thank the teacher.)
Students should click the Submit Request button at the top or bottom of the screen
which returns them to their recommendation status page. At the top of the screen, a
green status bar shows the teacher’s name and the number of request for the student.
From here, he or she will see the status of all Teacher Recommendations requests
that have been made
As noted on this page under Counselor and Teacher, we send our recommendations
via Naviance.
Harborfields High School College Transcript Processing Request
Student Name (Last, First) Counselor
E-Mail Address Cell Number
PROCESSING POLICIES & DEADLINES
We process requests chronologically by the date received and cannot guarantee late requests will meet
college deadlines.
College Application Deadline is: Transcript Request Due to Mrs. Staib in GRC by:
October 15th
October 1st
November 1st
October 16th
November 15th
November 1st
December 1st
November 12th
January 1st
December 9th
After January 1st
Ten school days prior to due date
STUDENT CHECKLIST
Brag sheet, parent brag sheet, activity/resume sheet submitted to counselor
Teacher recommendation requests complete on Naviance
Common App Account set up AND FERPA Agreement completed; Naviance account matched to Common App
Student is responsible for reporting SAT and/or ACT scores to colleges. For SAT, go to http://sat.collegeboard.org/scores.
For ACT, go to http://www.actstudent.org/scores/send/ *It takes 4-6 weeks for Testing Agency to process!
Teacher Recommendations
List no more than three (3) teacher recommendations in the order you would like sent.
1.____________________________2._____________________________3._________________________
Please send official transcript, school report, counselor & teacher recommendations to the following
College/University.
College/University Name City/State Application Type* Deadline
*App type: ED = Early Decision; EA = Early Action; PRI = Priority; REG = Regular; ROLL = Rolling
How did you apply to the school listed above?
Common App College Specific Application SUNY Application Coalition Application
ED Agreement Online – must be completed if applying Early Decision
Student Signature:
Parent Signature:
Received in GRC:
Date Submitted:
By signing above, I authorize Harborfields High School to release my academic records, including any standardized test scores, health records and
special education data (if applicable)/ All letters of recommendation are confidential and are not for review by students or parents. Should any course
of study for 12
th
grade change, for any reason, I understand it is my responsibility to notify each college admission office. Parents and Student have
reviewed the high school transcript via the parent portal and acknowledge that it is accurate.
