TUJ STUDENT HANDBOOK

TUJ

STUDENT

HANDBOOK

Table of Contents

1. Introduction 1

Welcome to TUJ 1

Temple University Student Conduct Code 1

TUJ Policies 2

2. Campus Information 4

About the Campus 4

Parking 6

Computer Labs 6

Library 7

Purchasing Course Textbooks 7

3. Temple University Online Resources 10

TUJ IT Orientation 10

A note on how to compose appropriate emails to

faculty and staff at Temple University 11

4. Administrative Services 13

Classification of Students 13

Certifications and Documents 13

Student Records 15

Enrollment Confirmation Letters and Transcripts

Change of Address / Living Address 15

Change of Name in TUJ Documents 15

Leave of Absence (LOA) 16

Withdrawing From the University 16

5. Tuition / Scholarships / Educational Loans17

Tuition and Fees 17

TUJ Scholarships 18

Financial Aid Resources 18

GI Bill and Veterans Benefits 20

Japanese Educational Loans 20

6. Academic Information 21

Academic Calendar 21

Academic Policies and Requirements 21

Academic Advising Center 21

Accessibility Services/Disability Resources and

Services (DRS) 23

Study Abroad Opportunities for TUJ Students 23

7. Student Support Services 24

Office of Student Services and Engagement 24

Teaching & Learning Center 24

Counseling Office 24

Career Development Office 25

Academic Grievances and Other Student

Complaints 25

Making a Business Card with the TUJ Logo 25

8. Student Engagement 26

Student Activities and Events 26

Clubs and Organizations 26

Student Government 26

Emerging Leaders Program 26

Program Board 26

TUJ LEAD 27

9. In Emergencies 27

On Campus 27

Off Campus 27

Medical / Emergency Helplines 27

Sexual Assault and Other Sexual Misconduct 28

Public Safety and Encounters With Law

Enforcement 28

10. Disaster Prevention 30

Earthquake Preparedness 30

In the Event of an Earthquake 30

TUJ Evacuation Area 31

11. Public Facilities Near TUJ 33

Libraries 33

Parking for Bicycles 33

Musashi University 33

12. TUJ Map & Contact Information 34

TUJ Access Map 34

Floor Guide 35

Department Contact Information 36

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1. Introduction

Welcome to TUJ

Temple University is a large, well-known, highly respected state-related university located in Philadelphia,

Pennsylvania. Founded in 1884, the university is today one of the largest in the United States and one of the

nation’s leading centers of professional education. Temple University is accredited by the Middle States

Association of Colleges and Schools, which accredits colleges and universities in the eastern part of the United

States. This accreditation includes Temple’s campus in Japan and assures that the university maintains high-

quality academic programs internationally.

Temple University, Japan Campus (TUJ) is the oldest and largest foreign university in Japan. Founded in 1982,

TUJ has developed into an internationally recognized institution offering an extensive range of educational

programs. In addition to its core undergraduate program, TUJ offers graduate programs in law, business, and

education; an English-language preparation program; continuing education courses; and corporate education

courses. TUJ has over 3,000 students across these programs. They come from over 60 countries around the

world.

TUJ is the first educational institution in Japan to be officially recognized as a Foreign University, Japan Campus

by Japan’s Ministry of Education, Culture, Sports, Science and Technology. This status allows TUJ to sponsor

student visas, enabling international students to study at the university on either a short-term basis (one or two

semesters) or a long-term basis (such as to complete a full four-year program).

Temple University Student Conduct Code

Temple University maintains and enforces rules of conduct to help ensure that all students act in a manner that

is consistent with the university’s educational mandate and respectful of all members of the university community.

By registering as a student at Temple University, each student accepts the right of the university to exercise

disciplinary authority. Each student should read and understand the Student Conduct Code

The Conduct Code incorporates by reference other university rules and regulations, including applicable TUJ

policies such as visa regulations and dorm rules. Each student is responsible for reading and understanding the

Conduct Code and other policies that apply to university activities in which they are engaged. The goal is for all

members of the university community to be able to participate in a safe and constructive environment in which

mutual rights are respected, and that provides space for ideas to be tested, views to be challenged, and

established wisdom to be questioned. Any violation of applicable policies or local laws and ordinances is subject

to the disciplinary sanctions outlined in the Conduct Code. TUJ may apply the Conduct Code to conduct that

occurs within 500 meters of TUJ premises, at TUJ-sponsored activities, and to off-campus incidents that

adversely affect the TUJ community and/or the pursuit of its objectives.

TUJ administrative authorities and its general counsel are responsible for administering the Conduct Code and

other rules and regulations. An alleged violation of other rules and regulations, e.g. an allegation of theft, or

disorderly conduct, or violation of TUJ’s alcohol-related policies, may result in a Conduct Code complaint. A

finding of responsibility will result in sanctions, ranging from community service, to fines, suspension, or

expulsion. A disciplinary hold will be placed on the student’s records until the prescribed sanctions have been

completed.

The Student Conduct Code also includes academic dishonesty, commonly known as plagiarism and cheating.

All work submitted for courses—papers, examinations, homework exercises, laboratory reports, oral

presentations, etc.—is expected to be the individual effort of the student presenting the work. The use of

unauthorized resources, including the work of other students, the products of websites, apps, and software, and

other similar attempts to claim the work of others as the student's own, is considered academic dishonesty. A

student who is found to have committed academic dishonesty can receive a failing grade on the assignment, in

the course, or can be expelled from the University, in the most severe cases.

For more information, contact the Office of Student Services

and Engagement or TUJ’s General Counsel Tom

Dreves ([email protected]).

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TUJ Policies

TUJ has the following explicit Drinking/Drugs Policy and Smoking/Tobacco Policy, which apply to all TUJ

students. Any violation of these policies is subject to the disciplinary sanctions outlined in the Student

Conduct Code.

Drinking and Illegal Substance Policy

Japanese law prohibits persons of any age from possessing, consuming or distributing marijuana, and prohibits

people under the age of 20 from consuming alcohol under any circumstances. Students of any age are prohibited

from carrying alcohol, consuming or being under the influence of alcohol, marijuana or illegal substances on TUJ

campuses, at TUJ dorms, or at off-campus activities arranged by TUJ. Students who are not minors may make

moderate use of alcohol if they are an invitee to an official function managed by a TUJ employee where alcohol

is served. Students of any age are prohibited from consuming or being under the influence of alcohol, marijuana

or other illegal substances within 500 meters of the TUJ campus (other than within business establishments

where alcohol is served). Similar prohibitions apply to the illegal use, possession, cultivation, distribution,

manufacture or sale of any drug(s), including unauthorized medications, and being under the influence of such

substances or of solvents, aerosols or propellants. The Conduct Code authorizes TUJ to notify parents/guardians

of alcohol or illegal substance violations involving students who are minors.

Smoking and Tobacco Policy

TUJ is a smoke-free environment and applies the Temple University Smoking and Tobacco Use Policy (policy

no. 04.62.11) to TUJ campuses, as further explained below.

Because TUJ makes available a designated smoking area, we strongly request that all students help us maintain

good relations with our neighbors by respecting Japanese ordinances that ban public smoking in the vicinity of

TUJ, and by refraining from littering. As explained above, TUJ may apply sanctions under the Student Conduct

Code to violations of laws and ordinances that occur within 500 meters of TUJ premises, at TUJ-sponsored

activities and to off-campus incidents that adversely affect the TUJ community and/or the pursuit of TUJ’s

objectives.

At TUJ:

Smoking and the use of tobacco are prohibited on all TUJ premises, both indoors and outdoors, including

the main campus, outside areas (including the open plaza/“hiroba”, outdoor seating and the SWU buildings

adjacent to the TUJ campus), and on public sidewalks or streets within 6 meters of the main entrance to the TUJ

campus. The TUJ campus includes TUJ’s main building and the art studio space that is attached to the New

West Gym Building. The definitions of “smoking” and “tobacco” are provided below.

As a limited exception, TUJ has established a designated smoking area on the rooftop above the main

campus 6th floor that can be accessed by the north staircase. This outdoor and uncovered space is open

and can be used pursuant to terms of use that are posted on the door to the smoking area and on a wall in the

smoking area. (The outdoor plaza that is adjacent to 6th floor offices is not a smoking are

a.)

Nearby TUJ:

Smoking is generally prohibited at Showa Women’s University.

Local ordinances ban the smoking of tobacco in public spaces (including streets, sidewalks and parks) in

Setagaya Ward, including the area around the TUJ campus, other than in designated smoking areas. There is a

city-designated smoking area at Sangenjaya Station which is the closest public place to smoke. Such ordinances

presently apply only to literal smoking, defined as the use of cigarettes and similar tobacco products which have

been lit and give off smoke, and not to e-cigarettes/vape/heat-not-burn devices which do not burn tobacco. Similar

rules may apply in the vicinity of TUJ’s Osaka campus.

At TUJ activities:

Smoking at TUJ-arranged events or activities off campus, on TUJ-arranged transportation and at TUJ dorms is

also prohibited, except to the extent expressly permissible under the rules of the respective event venue or dorm

facility.

“Smoking” includes the burning of any type of pipe, cigar, cigarette, cigarillo, or any other smoking equipment,

whether filled with tobacco or any other material. “Tobacco” includes (1) all tobacco-derived or tobacco-containing

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products, including but not limited to cigarettes (e.g., clove, bidis, kreteks, electronic cigarettes, cigars and

cigarillos), hookah smoked products, pipes and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and

nasal tobacco, and (2) any product that mimics tobacco products (such as electronic cigarettes and vape

devices), contain tobacco flavoring, or deliver nicotine, but excluding products used for smoking cessation (such

as patches, gum or lozenges or other regulatory approved therapies).

Local ordinances ban the smoking of tobacco in public spaces (including streets and sidewalks), other than

designated smoking areas. Such ordinances apply only to smoking, defined as the use of cigarettes and similar

tobacco products which have been lit and give off smoke, and not to e-cigarettes/vape/heat-not-burn devices

which do not burn tobacco.

Sorting Trash

TUJ is required to sort our daily trash and dispose of it in the appropriate trash cans on each floor. There are six

different types of trash. See below.

Non-combustible Plastics

Plastics/plastic bags, lunch boxes from

convenience/deli stores, etc.

Pet bottle labels/caps should be removed from the

bottles

Glass/Cans

First, empty contents into leftover food trash can

Pet Bottles

First, empty contents into kitchen sink

Recyclable Papers / Cardboard

Newspapers, wastepaper, delivery boxes,

magazines, boxes, etc.

Leftover Food

From lunch boxes, tea bags, food in cans, etc.

Combustibles

Anything other than the above

Theft Prevention

Students are encouraged to take their belongings with them whenever they leave study spaces, the Parliament

and Student Lounge, computer labs, the library, etc. TUJ is a safe campus, but to prevent minor thefts you are

encouraged to have your personal belongings with you at all times. TUJ is not responsible in cases of loss.

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No Pets

Except for approved service animals for persons with disabilities, no pets or emotional support animals are

allowed (even temporarily) anywhere on the TUJ campus including the courtyard.

2. Campus Information

About the Campus

The TUJ campus includes TUJ’s main building and the art studio space that is attached to the New West Gym

Building. For more information on study spaces, students are encouraged to visit our website:

https://www.tuj.ac.jp/services/study-rooms-and-student-spaces

Building and Computer Lab Hours

Building Hours – During UG Semester

Monday through Friday 07:30 to 23:00.

Saturdays

7:30 to 19:00

Sundays 9:00 to 19:00

National holidays 16:00 to 22:00

Computer Lab Hours – During UG Semester

Monday through Friday 08:30 to 22:30

Saturdays 09:00 to 16:30

Closed Sundays and national holidays

Building Hours – During UG Semester Breaks

Monday through Friday 07:30 to 20:00

Saturdays 08:00-18:00

Closed Sundays and national holidays

Computer Lab Hours – During UG Semester Breaks

Monday through Friday 09:00 to 17:30

Closed Saturdays, Sundays and national holidays

Student Meeting Rooms in the Cafeteria (110A and 110C)

Meeting rooms are free for student use, but must be reserved.

https://tuj.libcal.com/reserve/groupstudyroom

Clean up the room after use.

Group Study Rooms

Group study rooms are located on the 1st, 2nd and 6th floor of the building and are available by reservation.

https://tuj.libcal.com/reserve/groupstudyroom

Drinking Water

There is a filtered water tap available on each floor in the small kitchens located near the elevator. The filtered

water tap is on the right side.

On the first floor, the kitchen is at the end of the hall near the Career Development Office.

Outdoor Area (including grass area)

What you can do:

Walk on the grass

Sit on the grass

Relax on the grass

What you can’t do:

Play ball or other sports on the grass

Play loud music

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Have organized events without approval of OSSE

Have pets on the grass

New West Gym Building

TUJ students have access to the New West Gym Building only for the times TUJ clubs have booked to use the

facilities. The New West Gym includes a pool (see below).

Showa Women’s University (SWU) Campus

Students may access the SWU campus (SWU) by showing their TUJ ID card when either the front gate or south

gate is open. See the map below for points of interest, including the seating area outside the Student & Global

Lounge between #19 and #15 and the Japanese Garden and Pond (#8).

Access to SWU

You must show your TUJ Student ID card to access the SWU campus.

All buildings on the SWU campus are strictly off-limits to TUJ students, except the cafeteria and others listed

below.

Cafeteria (see #14 on the SWU campus map below)

Monday through Friday from 10:00 to 12:00, 13:30 to 15:00* (TUJ students unable to use Cafeteria from 12:00

to 13:30)

Saturdays from 10:00 to 12:00*

* This is the last order time.

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All buildings on the SWU campus are strictly off-limits to TUJ students, except for the following:

#19.

Student & Global Lounge (Bldg. 8, first floor)

#14.

Sofia Cafeteria

Monday through Friday from 10:00 to 12:00 and from 13:30 to 15:00 Saturdays from 10:00 to 12:00

#18.

Library (Bldg. 8, 3rd floor)

#10.

Koyo Museum

#2.

Shop Prelude under Hitomi Hall

#16.

Student Support Center

If you are eligible to participate in a class or event that is held in an area not listed above, you may access only

the relevant area.

Do not enter the SWU campus via car, motorcycle, skateboard, kickboard etc. Only walk onto and around the

campus. You should not be on the SWU campus after 20:00 without permission.

Pool Usage

The West Gym Pool is open to students, staff and faculty every Wednesday from 18:00 to 20:00. Outside this

time, do not enter the West Gym building.

Note the following

● Take off your shoes before entering the change rooms.

● Remove any makeup and rinse your hair of any special creams/gels, etc.

● Remove jewelry and watches.

● Use a swimming cap.

● Take a shower in the poolside shower area before you enter the pool.

Parking

Car, motorcycle or scooter parking is not available for students.

TUJ Bicycle Parking

(Lower row) First 2 hours free, ¥100 for more than 2 hours, less than 10 hours (cash / IC card)

(Upper row) First 4 hours free, ¥100 for more than 4 hours, less than 20 hours (cash /IC card)

- You cannot park motorcycles in the bicycle parking space.

- Don’t park bicycles elsewhere on campus or on the streets around TUJ. Be sure to use TUJ bicycle parking.

In addition, Setagaya Ward, where TUJ is located, prohibits parking bicycles and scooters on public

thoroughfares including sidewalks, except in designated areas. This is because they block pedestrian traffic,

disabled access, and the passage of emergency vehicles. Unattended bicycles and scooters are subject to

immediate impoundment by the ward. Impounded bicycles and scooters are stored at a storage lot for up to one

month. The ward will charge a fee to retrieve an impounded bicycle, scooter, or electric motor scooter.

Computer Labs

TUJ Wireless Network

The campus-wide wireless network is available in TUJ’s main building. Review the instructions on the

TUJ IT

Orientation website. If you forget your login information or have any issues with online resources, contact IT

Services for assistance at [email protected]

IT Services Help Desk

The staff at the IT Services Help Desk (Rm 501) assists students with various computer needs. Multi-functional

printers are available for student use in the main computer lab. Also, various computer-related items are available

for borrowing. Students can use their Pasmo or Suica cards to pay for printing or copying.

Windows Computer Labs

Windows computer labs are located in rooms 501, 503 and 506. Students are not allowed to store documents

on the hard drives of these computers, so be sure to bring your own external storage to save your work.

Note that some labs are also used as classrooms. Before attempting to use these labs, check the daily class

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schedules posted outside the rooms to ensure that no class is taking place.

Computer Lab policy

Eating is strictly prohibited in the computer labs. Drinks are allowed if they are in sealable containers. The

computer labs are used as study areas, so keep your voice down and switch your cell phone to silent mode.

Talking on the phone is not allowed. If you need to make a phone call, leave the lab.

Mac Computer Labs

Mac labs are located in rooms 504, 505 and 507. These labs are open to all students as long as there are no

classes taking place. Room 502 is a production studio and is only accessible to students majoring in

Communications Studies.

Gaming PCs

All the computers in 501 are gaming PC’s.

Rm501 is open to all students as long as the building is open. The computers in Rm506 are only for the

eSports team.

Computer Lab Hours (during the Undergraduate Program semester):

Monday through Friday 08:30 to 22:30

Saturdays 09:00 to 16:30

Closed Sundays and national holidays

Contact

Email: [email protected]

Tel: 03-5441-9800 (Extension 5010) or 03-5441-9861 (Direct)

Zoom drop-in session: https://temple.zoom.us/my/tujsupport (Available weekdays 09:00 to 17:30)

Library

The resources of TUJ and Temple University are available to all students, faculty, and staff. If you need help

finding resources such as books, textbooks or articles, or if you have a research question, visit the library during

open hours or email our librarians at [email protected].

The TUJ library is located on the second floor and maintains a collection of approximately 55,000 books, reserve

readings for classes, and newspapers and magazines. The library staff can assist with searching the vast array

of electronic resources available in the Library Catalog, which includes access to articles, e-books and streaming

media. Photocopy machines (SUICA, PASMO payment only), free scanners (color and black & white),

computers, and printers are also available in the library.

Library Hours:

Monday through Thursday 09:00-20:00

Fridays 09:00-19:00

Saturdays 11:00-17:00

Closed Sundays and national holidays

For more information, visit the TUJ library homepage: https://www.tuj.ac.jp/library

Access to Showa Women’s University (SWU) Library

Your TUJ ID card will allow entry into the SWU library. It is generally open between 09:00 to 17:00 Monday

through Saturday and closed on Sundays and national holidays. Consult the SWU library website

or check with

the TUJ library staff before visiting.

Purchasing Course Textbooks

Students may purchase textbooks online through Amazon.co.jp

. The book list for the current semester can be

found at http://www.tuj.ac.jp/ug/books/. The list is updated with book order links approximately one month before

the start of each semester. Textbook supplies are often limited with Amazon, so purchase your textbooks early.

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Other Facilities

Student Lockers

Students may rent a locker on campus to use during the semester. To request a locker, visit the Information

Center (Rm 101) to pay the rental fee and register for a locker. The cost of a locker is 2,100 yen/semester and

3,100 yen for two consecutive semesters, and 4,200 yen for three consecutive semesters.

Study Rooms

Study rooms (Rm 210) are common spaces where students can study, do their homework, and read quietly.

Study carrels allow students to focus on their schoolwork with limited distractions.

There are also six separate

meeting rooms available for group work. Reserve a group study room at There are also six separate meeting

rooms available for group work. Reserve a group study room at https://tuj.libcal.com/reserve/groupstudyroom

Cafeterias and Student Lounges

The cafeteria is located on the 1st floor and is open Monday through Friday from 08:30 to 22:00. There are

vending machines for drinks and snacks, a microwave oven, and electric kettles for heating water. The Parliament

Student Lounge on the first floor is open for students to mingle and relax. Take care to clean up and remove your

belongings after using these areas.

TUJ students are permitted to use the Showa Women’s University cafeteria “Sofia” (#14 on the campus map)

weekdays from 13:30 to 14.30.

Sick Room

The sick room (Rm 203) includes a bed to lie down on when you are not feeling well. If you would like to use the

sick room, visit the Information Center (Rm 101).

Prayer Room

The Prayer Room (Rm 605) is a place where students can go for their daily prayers with limited distractions.

There is a no food and no drink policy in the Prayer Room. The Prayer Room is open Monday through Friday

from 08:30 to 22:00.

Weight Room

The Weight Room (Rm 204) is a place where students can work out using the weights and equipment available.

No more than 4 people can use the weight room at the same time. Everyone must book their slot in the weight

room before using. Scan the QR code on the weight room door to book, or go to

https://tuj.libcal.com/reserve/weightroom.

Student Activity Studio

The Student Activity Studio (Rm 113) is just a 1 min walk from campus!

The studio will be open for student use as follows during the semester:

Days

Time

Usage

Monday

through

Friday

8am to 5pm

Student Relax Time whenever there are no scheduled

UG classes. Chill out and relax in the space. No

bookings required.

Monday

through

Friday

5pm to 9pm

Student Club Space and Table Tennis. Bookings are

required for use of the space during this time for

student clubs and table tennis. Please contact

[email protected] to book the space.

Saturday

and

Sunday

Closed to Students

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For further information about the studio, please visit the Facilities page in the TUJPortal.

Lost and Found

Inquire at the Information Center (Rm 101). Students can also check the library on the 2nd floor and the IT Help

Desk on the 5th floor if you lost items at those locations.

Amazon Lockers on SWU Campus

Amazon Locker provides a self-service delivery location to pick up and return your amazon.co.jp packages.

To place an order for delivery to an Amazon Locker:

Place an eligible item in your shopping cart and click the Proceed to Checkout button.

● Click Shipping Address. Then scroll to the bottom and select Search for store address.

● Enter 154-8533 and click Search.

● The SWU locker location address will appear. Check the “I confirm that I have access to this location”

box. Then click “Ship to this Address.”

● Complete your order.

● Pick Up Your Package at an Amazon Locker

o https://www.amazon.com/gp/help/customer/display.html?nodeId=201117870

Community Events (Setagaya Ward Events)

There are many events organized by Setagaya Ward which you can join simply as a guest, or as a volunteer

worker if you are interested in more active involvement in the community. Contact

[email protected]

for more information.

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3. Temple University Online Resources

TUJ IT Orientation

All TUJ students should know how to use the following Temple University web-based systems.

NOTE:

If you do not remember your password and/or username, go to the Account Management site at

http://accounts.temple.edu

and then click the “I cannot log in” link on the right and follow the instructions.

Everyone is required to change passwords every 6 months. When necessary, you will have to reset your expired

password.

If you have any IT-related questions including issues with the following online resources, contact Information

Technology Services (ITS) for assistance at [email protected]

Before accessing TU online resources, review the TUJ IT Orientation website at . Manuals are hosted on

Google Drive, and they are only accessible with your TUmail account. If the link prompts you to enter Gmail

credentials, enter your AccessNet username and password.

TUportal

Access: https://tuportal.temple.edu/

The TUportal website is your main hub for accessing Temple’s online resources such as Temple email (TUmail),

Self-Service Banner (SSB), and Canvas. Also, you need to use your AccessNet username and password when

you register for classes online.

TUJPortal

After accessing the TUportal above, you can then click on the “Japan Campus” tab to access the TUJPortal. The

TUJPortal is your hub for TUJ-specific student information.

TUmail

Access via TUportal or direct login at https://tumail.temple.edu

TUmail is the official contact for all students enrolled at TUJ. Students are required to use TUmail to contact

Temple faculty and staff. Administration offices, staff and faculty will send notices to student TUmail accounts.

Students are responsible for checking their TUmail regularly.

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Self-Service Banner (SSB)

Access via TUportal

Self-Service Banner (SSB) is students’ main gateway for accessing important student information and functions.

Students can use it to register for courses, drop and withdraw from courses, update addresses, and check

academic history, grade reports, and financial aid application status.

Canvas

Access via TUportal or direct login at https://canvas.temple.edu

Canvas is an online learning management system used to facilitate online instruction, or complement in person

courses. If you are experiencing Canvas enrollment issues, contact your class instructor. If you are experiencing

Canvas technical difficulties, contact Canvas 24/7 live chat support at 24/7 live chat support at

https://cases.canvaslms.com/liveagentchat?chattype=student

OneDrive

OneDrive is Microsoft’s online backup and syncing service providing you with 1 TB of storage in the cloud.

Access via TUportal or direct login at https://portal.office.com

TUmobile

Access via searching for “TUmobile” on app stores for iPhone and Android devices. TUmobile provides

convenient access to Temple University Japan information. Note that many features of this app though are

specifically for Main Campus students.

● Find your daily class schedule.

● Securely view your grades.

● Connect to Canvas.

● Access the Cherry & White directory.

● Access TUmail.

● Keep up to date on campus events.

● Access Student Facebook page and other student information.

Temple University / Office 365

Access: https://its.temple.edu/office-365

Office 365 provides students, faculty and staff with access to the latest version of Word, Excel, PowerPoint,

OneNote, and more at no charge. The software can be loaded on up to five PCs and Macs, and up to five

compatible mobile devices.

This offering is only available to currently enrolled students and current employees (faculty and staff) and is

subject to Temple University's participation in this Microsoft program. New students are able to access Office

365 after their arrival at TUJ.

Adobe Creative Cloud

Available in the TU Applications menu on TUportal.

Temple offers Adobe Creative Cloud for current students, faculty and staff at no charge. Creative Cloud

includes the latest versions of Photoshop, Acrobat Pro, Dreamweaver, InDesign, Illustrator and more. The

software is available for Windows and Mac computers and mobile devices, and includes access to Adobe

online storage. You have the option to install all the programs included or just specific ones you need.

A note on how to compose appropriate emails to faculty and staff at Temple University

1. Email is the official means of communication at Temple University. Students are required to send all

emails to those who work in the Temple community from their Temple email accounts ONLY. Staff

members who receive emails from non-Temple email accounts will either respond directly to the student’s

Temple email account or write back to the personal email account and request that the email be sent using a

valid Temple account. If you are using an alias, make sure your preferences are set so your alias can receive

replies. If you have concerns about this, contact Information Technology Services at [email protected]

2. Fill in the subject line in all emails. It helps the receiver prioritize their responses and avoid duplication of

effort when the subject line relates to the email topic.

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3. Address the people in your emails appropriately.

Be sure to start all emails with: Dear Mr., Ms., Dr., or Professor __________ rather than diving right into the

subject matter. Additionally, make sure that you sign your emails with your first and last name. If you are writing

an email to Temple faculty or staff, ALWAYS include your TUid number. You might even add it to your

standard email signature to ensure that you don’t forget. (note: your TUid is the 9 digit number on your Student

ID card)

4. You may have had previous communication with the individual you are writing an email to, but this does not

mean that they will remember your individual situation in its entirety. Be sure to provide a thorough but

concise description of what it is that you need. If you use the “reply” make sure the original correspondence

is included at the bottom of your email message.

5. Do not send the same email multiple times. If you do not get a response from someone within 3 business

days, write a follow-up message and ask how long they think it will take to receive a response. During high

email traffic times, many faculty and staff will set up an auto-reply with information about potentially long

response times. Do not send the same email to several different people at once. Instead, utilize the Carbon

Copy (CC:) feature, and only do so if the additional parties are essential to your inquiry – again – to avoid

duplication of effort.

6. Do not use “text-speak.” These types of emails can be misinterpreted and are unprofessional. Always type

using complete sentences and try to avoid abbreviations. Finally, use spell-check and proofread before sending

an email.

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4. Administrative Services

Classification of Students

There are two types of students in TUJ’s Undergraduate Program.

Japan Admit Students (JA)

Locally admitted students who complete their studies at TUJ over an extended period of time. “JA students”

include Japanese nationals, permanent residents of Japan, international students studying at TUJ on a long-term

TUJ-sponsored visa, etc.

Study Abroad Students (SA)

These students are on short-term study abroad programs admitted through Temple’s Main Campus in

Philadelphia.

Certifications and Documents

Student Identification Card (Student ID)

you wish to apply for a Student ID card you must apply online via the following link:

https://forms.office.com/r/9yfGmMP04J

Photo Requirements

1. Color: a color (RGB 24 bit true color) photo, no black & white photo is accepted.

2. Background: can only use a white or an off-white background

3. Date: a photo taken within the last 6 months.

4. Quality: a clear-cut, high-resolution photo with no shadows over face or in the background.

5. Format: photos must be a JPEG image with size of at least 120 KB.

6. Others: the photo should present the front view of the applicant, and show the full facial features clearly and

completely. Head should be horizontally and vertically centered.

After we receive your Student ID card application we will create and post your card to the address provided within

3 to 5 business days. Please note that ID cards will only be sent to addresses in Japan.

Students must carry their student ID at all times. Campus facilities such as the library cannot be used, and

issuances of certificates cannot be made, without a valid student ID and semester sticker (see below). If you

need to replace a lost or damaged student ID, request a re-issuance at the Information Center (Rm 101). The

cost of replacement is 1,100 yen and can be paid by credit card or bank transfer. Card payment details can be

found at

https://www.tuj.ac.jp/fee-payment/under/index.html

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Sample TUJ Student ID

Left: Front side with semester sticker / Right: Back side with student commuter pass certificate

You can get the semester sticker (after paying tuition and fees) at the Bursar’s Office (Rm 105), and then you

can get the student commuter pass certificate from the Information Center (1F).

Semester Sticker

A semester sticker will be provided to those students in good financial standing with TUJ. The sticker is required

to gain access to services such as the library and computer labs. Present your student ID card to the Bursar’s

Office (Rm 105) and they will check your account and confirm your status. A sticker will be issued if you (a) have

paid your tuition and fees in full for the semester; (b) have sufficient financial aid to cover your tuition and fees

for the semester; or (c) are up to date with your Easy Payment Plan (EPP) payments.

Student Commuter Sticker (commuter pass certificate)

At stations, you can purchase a student commuter pass 通学定期 (“tsuugaku teiki-ken”) to commute from your

home station to the university by public transportation. This pass will give you unlimited use within a fixed

period/route. To purchase a commuter pass at stations, you first need to obtain a current semester sticker at the

Bursar’s Office (Room 105), and then a commuter sticker at the Information Center (1F).

To apply for a commuter sticker, complete the following form before you go to the Information Center (1F).

Student Commuter Pass Form

On the form that appears, fill out your address and your commuting route

(e.g. Yokohama Motomachi – Shibuya – Sangen-jaya).

Important Notes

a. Your living address in Self-Service Banner (SSB) must match your

commuting address in order for a

commuter sticker to be issued.

b. Your commuter sticker will be deactivated if you take a leave of absence or withdraw from TUJ. Return your

TUJ ID card to the Information Center (1F).

c. Any change of address and route should be reported to

the Information Center (1F).

Your commuter sticker should be revised immediately.

d. Some bus companies do not have student commuter pass discounts. Check directly with your bus company

Transportation Discounts (Long distance)

Students can also receive a student discount 学割 (“gakuwari”) on trips exceeding 101 km one way on JR lines

(20% off the regular base fare). Apply at least 3 business days before you wish to purchase your ticket. First,

through the TUJ website, fill out the online request form

Receiving a Student Discount for Shinkansen / Long

Distance Tickets | Temple University, Japan Campus (tuj.ac.jp). Then go to TUJ’s Information Center (1F) to obtain

a Student Travel Fare Discount Certificate. Then you can purchase student discount tickets at a JR ticket office.

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Student Records

Educational Records Release (ERR)

Due to the university privacy policy, and as a requirement of Japanese law, TUJ is not able to disclose any

records to your parents, guardians or third parties without your explicit permission. If you wish our offices to be

able to share information with a third party upon request, you need to complete the ERR form available at the

Registrar’s Office (Rm 102).

Information on ERR, along with the online request for the form can be found at

Educational Records Release (ERR) | Temple University, Japan Campus (tuj.ac.jp)

Enrollment Confirmation Letters and Transcripts

The following certificates and documents are issued at the Registrar’s Office (Rm 102). Note that official

transcripts can only be issued by Temple Main Campus, and must be requested directly through TUcredentials

on TUportal. Note that fees are required for these documents.

a. Enrollment Confirmation Letter

b. Unofficial Transcript Request

c. Unofficial Graduation Confirmation Letter

Ordering and cost information is available on the TUJ website at

https://www.tuj.ac.jp/fee-payment/under/index.html

Change of Address / Living Address

If your contact information (phone number, address, etc.) changes any time while you are enrolled at TUJ, be

sure to update your information on Self-Service Banner (SSB) via the “Manage my Account” link in the TUPortal.

Additionally, every semester after the end of the add/drop period you will be required to confirm your current

living address (where you reside while attending school) after logging into TUportal. You will be able to choose

from your mailing address, permanent address, or a new address.

Change of Name in TUJ Documents

There are two name types: preferred first name and legal name (first and last).

Students can add their preferred first name by following the process at

https://www.temple.edu/life-temple/diversity-inclusion/preferred-name-use

To add a preferred first name, students do not need to provide documentation.

The steps to change your legal name are available at:

http://www.temple.edu/registrar/PIIChange.asp

A legal name change requires documentation.

The preferred name will be used in many university contexts, including the following

● Cherry & White directory

● Canvas learning management software

● Self-Service Banner (e.g., instructor names in the class schedule, and student names on faculty class

rosters and grade rosters)

The above list indicates areas for opportunities where Temple students may use their preferred name. For other

records, however, your legal name will be required to ensure we can verify your credentials when contacted by

outside agencies, as well as to safeguard against identity theft and the production of fraudulent credentials. These

records include financial records, human resources records, library records and educational history records such

as transcripts and diplomas.

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Note that for Japan administrative purposes, as some government organizations require to see your student ID,

having a student ID that does not match your passport may cause issues with some Japanese government

organizations. TUJ highly encourages you to have a student ID that matches your passport.

Leave of Absence (LOA)

If you are a degree-seeking student currently enrolled full time or part time at TUJ and do not intend to take

courses during the upcoming fall and/or spring semester, you must submit a Leave of Absence (LOA) petition

online through TUportal. Submit this as soon as you have made the decision to take an LOA. The deadline for

the petition is 17:00 on the last day to drop a course for the semester you will be on leave. If you are planning

to leave Japan, be sure to submit the LOA petition before leaving the country.

Check the LOA policy and the online application procedure at

https://www.tuj.ac.jp/ug/academics/policies-and-procedures/policies/leave-of-absence.html

Important:

If you are on a TUJ-sponsored visa, follow the policies and procedures as described in the “Important Information

for Visa-sponsored Students” section of the International Student Handbook.

Withdrawing From the University

If you are withdrawing from TUJ, you first need to drop/withdraw from all your courses through Self-Service

Banner and then complete a University Exit Form available at the Registrar’s Office (Rm 102). Details of the

university withdrawal procedure can be found on the TUJ website

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5. Tuition / Scholarships / Educational Loans

Tuition and Fees

Tuition statements are sent to your TUmail address during the course registration period. The statements

provide details of the costs for the credits you have enrolled for, any associated fees, along with information on

methods of payment and payment deadlines. Note that each semester you will receive a number of updated

versions of your statement to reflect any enrollment changes made during the add/drop periods, or to reflect

changes in awarded financial aid amounts, scholarships, etc.

All tuition and fees must be paid by the date specified on the statement. Tuition and fees are generally non-

refundable unless course(s) are dropped in the first two weeks of the semester (add/drop period).

General information on tuition payment can be found at

TUJ Tuition Payment | Undergraduate Program | Temple University, Japan Campus

Tuition Billing and Payment Schedule

A detailed tuition billing and payment schedule for current and future semesters can be found at

Tuition Billing and Payment Schedules | Undergraduate Program | Temple University, Japan Campus (tuj.ac.jp)

Tuition & Fees Statements

● Tuition and fee statements will be sent to your TU email (TUmail) address on the following days

- FIRST VERSION -- In the evening on the first day of classes

- ADD/DROP UPDATE – After the add period has ended

- FINAL VERSION (Invoice)– After the drop period has ended

Payment Deadlines

● The payment deadline for each semester is stated at the top of the invoice which is sent to your Temple

email (TUmail) address. The deadline is typically one week after the final invoice is sent.

● Note that if you are arranging for a third party to make payment on your behalf, you will need to forward

the statement to them yourself.

Available Methods of Payment

1. Bank Transfer

● Bank account details for payment will appear on each statement you receive.

● Include your TUID number when making a bank transfer. Without your TUID number, we may not be

able to correctly allocate your payment to your student record.

● Be aware that students are responsible for covering all bank transfer charges. Do not deduct these

amounts from the amount due when making a transfer.

● When transferring from overseas, be sure to pay in YEN and add at least 3,000 yen to the total to cover

the estimated Japanese bank handling charges for the TUJ account. Be aware that this 3,000 yen only

covers the Japanese bank fee for our account. You will need to include more to cover any fees charged

by your home bank or any intermediary bank they choose to use.

2. Credit Card

● Credit card links for card payment will appear on each statement you receive.

● Only Visa and MasterCard are accepted.

● If your card payment is unsuccessful, contact your credit card company directly for details.

3. Convera (Formerly Western Union)

● A link to the Convera payment website is provided on the statement/invoice sent to students.

● Students should contact Convera

directly with any questions about this method of payment.

Easy Payment Plan (EPP)

To assist students with the costs associated with studying, TUJ offers an installment plan called the Easy

Payment Plan (EPP). The plan allows students to make payment in two 50% portions.

Application details are available on the tuition statement itself which is sent to your Temple email (TUmail)

address and on the TUJ website (specific to each semester):

TUJ Tuition Payment | Undergraduate Program | Temple University, Japan Campus

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Late Registration and Withdrawal

● There are fees associated with late registration.

● If you miss the assigned enrollment period (“Priority Registration”), you will be charged a late registration

fee of 5,500 yen. Refer to the Academic Calendar for the Priority Registration start date and the Tuition

Payment Schedule for the registration deadline.

● Students who withdraw from classes after the official add/drop period remain financially responsible for

the tuition and fees charged. However, students may petition their advisor for an Excused Withdrawal

(EW) due to a serious documented extenuating circumstance that prohibits continued enrollment in all

courses for the term and may be eligible for a refund.

U.S. Financial Aid Students and Payment

● Financial Aid is first received at Main Campus and is then processed on to TUJ. This process takes time.

● The timing of a financial aid refund will depend upon your disbursement date.

● It generally takes around two weeks to complete the process from that date.

● In order to process a financial aid refund you need to provide the university with details of a local

(Japanese) bank account.

● Refunds to banks outside of Japan can be made upon request. Please contact the Bursar’s Office to

request the required form for this type of transfer.

● Once your financial aid has been disbursed, use the link on your statement to provide the TUJ Bursar’s

Office with your bank account information.

● Disbursed financial aid for each semester should appear on your statement. If it does not appear on the

statement, email the Financial Aid Coordinator in OSSE at [email protected]

to check on the

status of your funds.

Financial Responsibility Agreement

In order to register online, students are required to accept the terms of the financial responsibility agreement.

This agreement appears automatically when students log in to register on Self-Service Banner. The agreement

refers to specific processes followed at Main Campus and does not necessarily match the processes at TUJ.

TUJ Scholarships

TUJ offers a variety of scholarships to qualified undergraduate students. Scholarship recipients receive partial

tuition remission for the relevant semester. Some scholarships are also awarded to students demonstrating both

merit and need.

To be eligible for an Undergraduate Scholarship, students must

a. be currently registered as a full-time student,

b. be a matriculated undergraduate TUJ student, and

c. have completed at least 12 credit hours of academic work at TUJ.

Students in their final semester, on a leave of absence, or registered as part-time students due to financial

reasons may also be considered in exceptional circumstances. For application requirements and details, see

https://www.tuj.ac.jp/ug/cost-financial-aid/scholarships/current-students.html

Financial Aid Resources

Federal Financial Aid for U.S. Citizens

The term “U.S. Federal Financial Aid” refers to financial aid provided by the United States government. You must

be a United States citizen or a permanent resident of the U.S. in order to apply for this aid. Listed below is

financial aid (loans and grants) available to students in TUJ’s Undergraduate Program. For detailed descriptions

and application procedures, refer to the Student Financial Services (SFS) website of Temple Main Campus at

sfs.temple.edu Under the “APPLY

” tab, complete financial aid information can be found for Temple University,

Japan Campus. For assistance regarding financial aid, visit TUJ’s financial aid coordinator in the Office of

Student Services and Engagement (Rm 104) or email (

[email protected]).

The FAFSA application

period for the 2021-2022 Academic Year began on October 1, 2020, and will continue

through June 30, 2022. FAFSA is typically divided between the fall and spring semesters. Summer awards are

packaged separately. If you use up your academic award eligibility during the fall and spring semesters, you may

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need to apply for an additional educational loan for the summer semester. To apply, carefully read the information

http://sfs.temple.edu/apply/steps-financial-aid/complete-fafsa

You are encouraged to submit/renew your FAFSA application

each academic year. Students must complete all

requirements in order for financial aid to be disbursed. If you are having difficulties completing outstanding

requirements, contact the TUJ financial aid coordinator at [email protected]

Types of Financial Aid for Matriculated Students - Dependent

● Federal Direct Loans

● Federal Pell Grant

● The Pennsylvania State Grant (PHEAA)

⮚ For other state residents, review the SFS website under “State Grants”

● The Federal Direct Parent Loans (PLUS)

⮚ For students under 24 years old

● Alternative Private Loans

Types of Financial Aid for Matriculated Students - Independent

● Federal Direct Loans

● Federal Pell Grant

● The Pennsylvania State Grant (PHEAA)

⮚ For other state residents, review the SFS website under “State Grants”

● Alternative Private Loans

⮚ Need to apply with a credit-worthy cosigner

Types of Financial Aid for Non-matriculated Students*

● Federal Direct Loans

● Federal Direct Parent Loans (PLUS)

● Alternative Private Loans

*A non-matriculated student whose acceptance status is “permanent non-matriculated” may be eligible for a

Federal Direct Loan if the student is enrolled in a course of study necessary for admission to a degree or

certificate program.

For more information about this classification, visit this website:

https://sfs.temple.edu/apply/non-matriculated-students

Non-matriculated students must complete the Non-matriculated Student Eligibility Form

(https://sfs.temple.edu/forms

) and submit it to their contact at the Office of Student Services and Engagement.

*Additional documents may be required for non-matriculated student loans (listed as “requirements” in Self-

Service Banner).

Important Notes

a. The financial aid listed above is what is available to TUJ students (status is “off campus”). It does NOT mean

that all students are eligible or that they will be awarded financial aid.

b. Students must by federal regulations be enrolled at least part time (6 credits) each semester to receive the

Federal Direct Loan and Federal Direct Parent Loans (PLUS). Note that if a student is under TUJ visa-

sponsorship, they must also separately maintain a full-time course schedule each semester (12 credits in

fall/spring, 9 credits in summer).

c. FAFSA applicants must review the Academic Progress Standards requirement at

https://sfs.temple.edu/apply/steps-financial-aid/eligibility-determination/academic-progress-standards

d. If any requirement(s) are found in a student’s TUportal account, the student must complete all the

requirements in order to receive the disbursement after the semester starts.

e. If you are awarded any outside private scholarship, be sure to send a copy of your award letter to the financial

aid coordinator in the Office of Student Services and Engagement at [email protected]

FERPA (Family Educational Rights and Privacy Act)

This allows a student to consent to the release of all of the information from their education records to

parents, guardians or other appropriate persons. By selecting FERPA Contacts and providing the

requested information, you are providing the university with your consent to discuss any information from

your education records with the person(s) specified, either in person or via telephone. You will need to log

Page 20

in to TUportal and click on Self-Service Banner and click on the "Student" section and then "FERPA

Contacts.”

ERR (Educational Records Release)

It is TUJ’s policy to comply with the confidentiality requirements for personal information established

under Japanese law.

"Education records" are defined to include all records maintained by TUJ about you such as your

enrollment information, contact information, transcripts, financial records, advising records, academic

progress records, disciplinary records, and other personal records. It does not include employment or

medical records.

In order for the university to communicate your information to parents, guardians, or other appropriate

persons, students must give consent to those persons by completing both ERR and FERPA forms.

Proxy Access allows a student to grant others permission to access certain components of their

education records in Self-Service Banner. This is called granting “proxy access” and you refer to the other

person as your “proxy.” By selecting Proxy Access (following the easy instructions to add a proxy), you

are providing the university with your consent to allow the proxy to access components of your education

records in Self-Service Banner. To grant Proxy Access, log in to TUportal, click on Self-Service Banner,

click on the "Student" section and then “Proxy Access.”

To learn more about Proxy Access, refer to the link:

http://deanofstudents.temple.edu/ferpa-family-educational-rights-and-privacy-act

GI Bill and Veterans Benefits

Individuals who are eligible for GI Bill benefits may apply those benefits to TUJ. TUJ is listed under the same

VA approval as Temple University Main Campus in Philadelphia. The general application procedure for VA

benefits at TUJ can be found at

GI Bill and Veterans Benefits | Undergraduate Program | Temple University, Japan

Campus (tuj.ac.jp). To apply for VA benefits for the first time, you need to contact the VA directly.

If you have already provided your GI Bill COE (Certificate of Eligibility) to TUJ, and made your declaration, then

your coverage details will appear on your tuition statement. Note that visa fees, TUJ housing fee, and late

enrollment fees are not covered by the VA. If you have any questions about certification, or have not yet submitted

your COE, visit or contact the TUJ Registrar’s Office (Rm 102) ([email protected]

Note that if you are a new student, your Certificate of Eligibility should have first been submitted to the Office of

Student Services and Engagement before your arrival at TUJ and uploaded to the TUportal app in

Self-Service Banner. For details on the declaration and certification processes, visit

https://veterans.temple.edu/ and contact Main Campus at [email protected]

For general inquiries, you

can also visit the TUJ Registrar’s Office (Rm 102) or contact them at t[email protected]

Japanese Educational Loans

Various Japanese banks and institutions offer educational funding, including scholarships and loans. The

qualifications for applying for these loans and scholarships vary. For more information, visit

https://www.tuj.ac.jp/ug/cost-financial-aid/scholarships/other-funding.html

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6. Academic Information

Academic Calendar

TUJ operates on a trimester system of 15-week fall and spring semesters, and a 10-week summer semester. For

a list of holidays and important dates regarding course registration, consult the academic calendar posted on

TUJ’s Undergraduate Program website at

Academic Calendar | Undergraduate Program | Temple University, Japan Campus (tuj.ac.jp)

Academic Policies and Requirements

Academic Policies

Academic policies containing important information pertaining to your academic career at TUJ are listed on the

website for the Academic Advising Center (AAC) at

Academic Policies | Undergraduate Program | Temple

University, Japan Campus (tuj.ac.jp)

Academic Requirements

For detailed information regarding academic requirements, including General Education (GenEd) and

major/minor requirements, visit the Academic Information section of TUJ’s Undergraduate Program website at

Academics | Undergraduate Program | Temple University, Japan Campus (tuj.ac.jp)

Prerequisites

Students are responsible for knowing and completing all published prerequisites for a course before enrolling.

Prerequisites are listed on the Course Schedule

. TUJ always holds the right to de-register a student from a

course if the student has not satisfied the published prerequisites.

Online Course Prohibition

Unless approved in advance, all TUJ students are prohibited from participation in online courses offered by

Temple University’s Main Campus. Students seeking an exception must

submit a written petition to the AAC that

demonstrates the course is essential for timely graduation. Online courses not taken at TUJ will not count toward

full-time visa status in a typical academic year.

Students on Academic Warning or Probation

Students on Academic Warning or Probation must see an academic advisor from the AAC in order to register.

Students on Academic Warning may self-register online after they meet with their academic advisor. Students

on Academic Probation are not allowed to adjust their registration by themselves (add, drop, withdrawal). Refer

to the policy on Academic Warning, Probation, and Dismissal.

Academic Grievance (Grade Appeal)

TUJ Students have the right to a fair adjudication of grievances concerning academic matters. An academic

grievance is a grievance related to the evaluation of academic work in a course. The Academic Grievance

Procedure applies to all complaints from students on academic matters, and can be accessed on the TUJ website

at Academic Grievance https://www.tuj.ac.jp/policies/academic-grievance

Academic Advising Center

The Academic Advising Center (AAC, Rm 102) provides a first point of contact for students to help them achieve

their academic goals at TUJ. Each student will be assigned an academic advisor during orientation. Students

may find their advisor listed in TUportal. This advisor will guide the student through all policies, processes, and

other questions while the student is enrolled at Temple. Common topics include course planning,

add/drop/withdrawal of courses, reduced course load petitions, academic success issues such as studying tips,

and other questions students may have. Advisors provide guidance and suggestions to students about how to

solve problems or what classes to take, as well as review their academic progress. Academic advisors also help

students stay informed of important semester deadlines, academic policies and regulations via TUmail and

Canvas announcements (so be sure to check these).

Students decide which programs to pursue, which courses to take, and which ways to enhance their education

Page 22

beyond the classroom. Academic advisors can help ensure students connect with the appropriate resources and

campus offices. Academic advisors will make sure students have as much information as possible

to make

informed decisions. They will guide students as they move forward on their path by informing them of their options

and requirements. Academic advisors will also help students estimate how long it will take to complete a degree.

Advisors do not select classes for students; they review what the student has chosen and confirm whether

the

student has selected classes that meet the requirements for their degree.

Students are responsible for knowing deadlines, requirements, and understanding the various academic policies

that impact their program of study. Advisors support students in that role by ensuring that the information needed

is as accurate and accessible as possible.

Academic Advising Appointments

Academic advising appointment requests are accepted via the Microsoft Bookings appointment system found

here:

https://outlook.office365.com/owa/calendar/[email protected]

rosoft.com/bookings/

Students should choose the purpose of the meeting, then choose their assigned advisor from the dropdown list

to see a list of dates and times that are available. (Students can only schedule with their assigned advisor in

Banner. Students who schedule with another advisor will have their appointment canceled and be asked to

reschedule. Please come to Room 102 if there are scheduling issues. The Bookings website will be available

approximately one week prior to the beginning of the semester until the last day of classes. Appointment

Confirmation (or further instructions, if more information is needed) will be sent to the student’s TUmail address.

Appointments are available in Room 102 or online via Zoom. Policy changes may happen at any time and will

be emailed to all students via their TUmail address.

Generally, advising appointments are available between 10:00 and 17:00 Tokyo time, Monday through Friday

(except on public holidays) and typically last 30 minutes. Appointments are not available between semesters..

Drop-in Advising is also available for students with urgent, quick questions.Students may meet with an academic

advisor for general questions, limited to 10 minutes, during the posted drop-in hours found on the Academic

Advising Center Canvas page at

https://templeu.instructure.com/courses/38047/pages/drop-in-advising

Advising Session Report

After students meet with their

academic advisor, they will receive a meeting summary that highlights the list of

suggested courses, outstanding requirements, all warnings and alerts that the advisor provided, and/or

recommendations, responses to questions, and other information as appropriate. The report will be available

electronically through TUportal. Instructions on how to review the report can be found at:

TUportal > Student Tools > Records > Advising Sessions

Registering for Courses

All newly admitted undergraduate students must take online placement assessments (English and Math) prior to

their arrival on campus in order for them to register for courses during New Student Orientation Week. Students

may be exempted from placement assessments if

they receive auto-placements based on their SAT/ACT/AP

scores or relevant transfer credits. Note that if you intend to major in economics, international business studies,

or computer science, or if you have not decided your major, you must take the math assessment regardless of

receiving an auto-placement.

The Online Placement System is available only through TUportal. It is students’ responsibility to activate their

TUportal Accessnet account immediately and complete the assessments in a timely manner. Failure to complete

the placement assessments prior to New Student Orientation week may prevent students from registering for

certain courses.

It may be possible to be waived from placement assessments if a student has sufficient SAT/ACT/AP scores

and/or relevant transfer courses from another institution. For more detailed information on placement

assessments, consult the Placement Assessment website at

https://www.tuj.ac.jp/ug/admissions/newly-

accepted/placement-assessments.html

Page 23

For assistance in activating a TUportal account, contact TUJ IT Services at [email protected]

For questions about placement assessments, contact Temple University's Institutional Research & Assessment

office at [email protected]

Continuing students may be eligible to participate in priority registration and online registration, depending on the

student’s current status and academic standing. For details, consult the Academic Advising website at

Academic

Advising | Undergraduate Program | Temple University, Japan Campus (tuj.ac.jp)

Fly 2 Philly (Transfer to Main Campus), Global Cities 2-3-4 Program

Degree-seeking, full-time students at TUJ who meet certain minimum academic requirements may apply for

transfer to study at Temple Main Campus in Philadelphia or to Temple Rome. Students who are considering

transferring to Temple Main Campus should discuss their academic plans with the change of program coordinator

in the Academic Advising Center. More information can be found on the Study at Main Campus website.

Credit Exchange Program with Other Universities

This program allows TUJ students to take selected courses at Musashi University, Meiji University, and Showa

Women’s University (private Japanese universities in Tokyo) without paying extra tuition. For international

students at TUJ, this is an excellent opportunity to challenge themselves by taking classes offered in Japanese.

For details, consult the Academic Advising website at

Exchange Programs | Undergraduate Program | Temple

University, Japan Campus (tuj.ac.jp)

Contact Academic Advising with your concerns regarding these other procedures

● Transfer credit re-evaluation for GenEd courses

● Major/Minor/Certificate declaration

● Re-enrollment

● Course withdrawal

● Other academic-related applications and petitions

● Degree Progress Report/Reduced Course Load Request (for student visa)

Accessibility Services/Disability Resources and Services (DRS)

Temple University is committed to inclusion and diversity. We want to ensure all students have the support they

need to learn. Accessibility Services/Disability Resources and Services (DRS) ensures that students with

particular educational needs can access the full university experience. The Accessibility Services (Rm 603A)

provides support for students with disabilities, learning differences, and medical conditions. Accessibility

Services/DRS assists with academic accommodation needs, such as extended test time, distraction-reduced

test space, or modified attendance policy. For more information on academic accommodations and

Accessibility Services/DRS, contact the TUJ Accessibility Services coordinator at ([email protected])

and/or visit: https://www.tuj.ac.jp/services/drs.

Study Abroad Opportunities for TUJ Students

TUJ offers a variety of study abroad opportunities to qualified candidates, including Temple Main and Rome

campuses, bilateral exchange programs, and external programs in various cities and countries. Students

must complete at least one semester at TUJ with good academic standing in order to apply to study abroad. In

addition, each program has its own eligibility requirements, such as class standing, GPA, and language skills.

Exchange programs allow TUJ students to keep paying regular TUJ tuition while studying at a partner university

overseas, which usually makes it more affordable compared to other study abroad options. Students may use

study abroad credits to fulfill their Temple degree requirements with pre-approvals from AAC. It is a good idea to

discuss your study abroad plans and ideas with both the TUJ study

abroad coordinator and an academic advisor.

Fly to Philly (F2P) program allows TUJ students to study at main campus for 1-3 consecutive semesters by

paying the equivalent of regular TUJ tuition (instead of at the main campus, non-resident/international student

tuition rate). Students may choose to transfer permanently to pursue different majors at main campus, or return

to TUJ to finish their studies.

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For more information, contact the OSSE study abroad coordinator at [email protected] or visit the

TUJ Study Abroad website.

7. Student Support Services

Office of Student Services and Engagement

The Office of Student Services and Engagement (OSSE) provides support for TUJ’s diverse student population

and assists students with their non-academic needs as they become members of the university community.

The office handles both services for students as well as student events and activities (engagement).

Student Services includes:

● Visa sponsorship for international students

● Study Abroad opportunities

● Coordination for Financial Aid matters

● TUJ Housing

● New Student Orientation

● Student Code of Conduct

Engagement includes:

● Student Activities and Events

● Clubs and Organizations

● Student Government

● TUJ LEAD

OSSE is also the primary contact related to Code of Conduct matters.

Many of our services are highlighted in the TUJ portal. Students are encouraged to review the TUJ Portal for

issues related to our services as well as living in Japan matters

If you have any non-academic-related issues, do not hesitate to visit the OSSE (Rm 104) or contact them at

[email protected].

Teaching & Learning Center

The Learning Center (TLC) offers peer tutoring in a range of subjects, including academic writing, mathematics,

and Japanese. Tutoring is available in both synchronous and asynchronous formats; students are eligible to meet

with tutors live or on Zoom, or to submit writing assignments online for annotated feedback.

TLC tutors are trained to provide support with essay drafts, scholarship applications, presentations, math

problems, Japanese coursework, etc. Additionally, tutors can help students develop effective study skills for

success in all of their courses. For more information, visit the TLC website at www.tuj.ac.jp/services/tlc/

https://tuportal6.temple.edu/group/japan/tutoring-services.

Note: The TLC hires tutors every semester. For more information, contact Ryan Rashotte

([email protected]), Director of Learning Support Services.

Counseling Office

The TUJ Counseling Office (Rm 603) helps students increase self-awareness, improve problem-solving skills,

and accomplish personal and academic goals. Services provided by mental health professionals include

individual counseling, support groups, workshops, and seminars (types of services available vary depending on

the semester). Counseling services are confidential and available in both Japanese and English. Appointments

can be made by email ([email protected]

). For more information, visit the Counseling Office website

at Counseling Services | Temple University, Japan Campus (tuj.ac.jp)

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Career Development Office

The Career Development Office (Rm 107) provides students with professional development and job search

assistance including individual career counseling, internship programs, career seminars and workshops, career

fairs, and company information sessions. An extensive range of information and materials including job hunting

handbooks, job postings (full time and part time), useful books, and company brochures are also available. The

Career Development Office also sends out a weekly newsletter through Temple email (TUmail).

To make an appointment to see a career counselor, use Handshake at

https://temple.joinhandshake.com/edu/appointments

The career seminar and event schedule for the current

semester can be seen at https://tuportal6.temple.edu//group/japan/events1

For more information, visit the Career Development Office TUportal page at

https://tuportal6.temple.edu/group/japan/career-development

Academic Grievances and Other Student Complaints

TUJ Students have the right to a fair adjudication of grievances concerning academic matters. An academic

grievance is a grievance related to the evaluation of academic work in a course. Please see “Academic

Grievance” under the previous Academic Policies section for information about academic grievances (grade

appeals).

Non-academic complaints (for example, related to housing, student financial services, visa services,

and so on)

by undergraduate students should be referred to the Office of Student Services and Engagement at

[email protected]

. Graduate program non-academic issues should be referred to the respective graduate

program director.

In addition to consulting with OSSE, students may directly (1) bring non-academic complaints to the relevant

office, the office manager, that manager's supervisor, and to others (such as the associate dean for enrollment

management, the associate dean of academic affairs in case of complaints about faculty, the chief HR manager,

the general counsel, or the dean), or (2) communicate their concerns to the following general "ombudspersons"

regarding non-academic student complaints:

Erica Adams ( [email protected]

) (Career Development), and

Yukiko Maehara ( [email protected] ) (Admissions Counselling).

Making a Business Card with the TUJ Logo

Many students wish to use a personal business card for networking purposes. To print business cards with the

TUJ logo yourself, follow the procedures described in the instructions below. TUJ does not accept printing

orders and it is the student’s responsibility to get their business cards made.

Note: You must be logged in using your Temple account when accessing the following files.

Instructions

https://drive.google.com/open?id=0B818xG22pkTWMnJfNmhibkgzV3M

Template

https://drive.google.com/open?id=0B818xG22pkTWZzRYcTcxN3lPXzQ

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8. Student Engagement

Student Engagement is housed within the Office of Student Services and Engagement (OSSE). In addition to

planning activities and events both on and off campus, Student Engagement brings together student

organizations, student volunteers, and the Student Government in making TUJ a better and more involved

community. Student Engagement provides students with the necessary resources to form student groups, plan

activities, and create networks within our diverse university community.

Students are encouraged to participate in university events, activities, and student organizations to enrich their

academic and social experience at TUJ. If you have any questions, contact Student Engagement at

[email protected] or visit the Student Engagement Website

Student Activities and Events

OSSE sponsors a variety of activities each semester, including culture exchange programs, workshops, day

outings, and overnight trips. These activities are designed to promote social relations among members of TUJ’s

diverse community, and advance the university’s mission of strengthening relations among students as they

become good global citizens. A full list of current semester activities and events is available at

the Student

Activities website.

Clubs and Organizations

Student organizations help students identify people with similar interests and promote connections with other

students. For a list of current student organizations or instructions on how to start a new student organization,

visit the Student Clubs and Organizations website.

If you have any questions on forming or joining a TUJ student

organization, contact [email protected]u

Student Government

The TUJ Student Government (SG) is the official representative of the student body at TUJ. The SG is organized,

directed and operated by students with assistance and oversight from Student Engagement. Elections for SG

officers are held each year, and any student in good standing who has been enrolled at TUJ for more than one

semester with an overall GPA of 2.50 is eligible to run for office. For more information, visit the SG office (Rm

110 B in the cafeteria), check the SG Website, or email them at [email protected]

Emerging Leaders Program

The Emerging Leaders Program (ELP) is a program designed to help new students develop leadership skills,

gain life-long friendships, find opportunities to network, and prepare them for the global marketplace. The

program is designed as a regular class (3 elective credits towards a degree) and takes place only in the Fall

semester. ELP students are expected to organize and lead a major event towards the end of Fall semester as

the main goal of their program. For more information, visit the Emerging Leaders Program website here

Program Board

The TUJ Program Board (TUJPB) is a student committee devoted to organizing large-scale and specialty events,

both on and off campus, for the entire TUJ UG/Bridge/AEP student community. The TUJPB offers students the

opportunity to participate full-scale from proposal to execution, and to gain skills in project planning, budgeting,

event execution, promotion, and PR. You can contact them at [email protected]

and, if you want to know

more about them, visit the TUJ Program Board website here.

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TUJ LEAD

Student Engagement also oversees TUJ LEAD. TUJ LEAD: Leading in Equity, Acceptance, and Diversity,

focuses on supporting efforts to raise cultural awareness, equity, and inclusion of all members of the TUJ

community and for the public, acknowledging differences in beliefs, gender, identity, nationality, race, and

sexual orientation. The group endeavors to develop resources, policies, and initiatives that foster greater

inclusion for all members of the community. For more information or if you would like to volunteer to support

diversity efforts at TUJ, email [email protected] or visit the TUJ LEAD website

9. In Emergencies

On Campus

First Aid Kit

First aid kits are located in the Information Center (Rm 101) and the ITS Help Desk (Rm 501). The Information

Center staff is trained in first aid.

Emergency Contact Information

Information Center (IC)

If you are injured or sick on campus and need an ambulance, contact the Information Center immediately. They

will take the necessary action.

Tel: 03-5441-9800 / 0120-86-1026

Hours: Monday through Friday 08:30 to 19:00

Office of Student Services and Engagement (OSSE)

Tel: 090-2158-0562 (use only when absolutely necessary)

Off Campus

Police Department - Dial 110

If you are involved in a crime or accident or feel that your life may be in danger, call 110 immediately. In the case

of an accident, you must notify the police immediately to obtain a Traffic Accident Certificate 事故証明書 (“jiko

shomeisho”) based on the police report in order to claim or file for insurance. If you lost something or something

was stolen, you should file a report at the nearest police station and get a certificate of lost or stolen property 遺

失/盗難届証明書 (“ishitsu” or “tounan-todoke shomeisho”), which may be required to re-issue official documents

such as your residence card or passport. For more information, students can consult the

Foreign Resident

Manual.

Ambulance/Fire - Dial 119

For situations involving critical health conditions needing immediate medical care, or in case of fire, call 119

(Fire Department). Make sure you tell the operator the nature of your call (ambulance “kyu-kyushya” or fire “kaji”)

and your present location.

Sudden Illness/Injury

Japanese hospitals are open to the general public for limited hours and may not allow emergency admission,

particularly in the evening or on weekends. On Sundays and public holidays and at night, you can receive

treatment for sudden illness or injury at an emergency hospital. However, note that only a minimum number of

doctors required for emergency treatment are on duty, and these hospitals can only provide first-aid treatment.

For information on emergency hospitals in your area, contact the

Tokyo Fire Department Emergency

Consultation Center (Tel: 03-3212-2323).

Medical / Emergency Helplines

AMDA International Medical Information Center

Website:

www.amdamedicalcenter.com/

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Tel: 03-6233-9266

Monday through Friday 10:00

to 16:00 (Japanese, Chinese, English, Korean, Spanish, Thai, Tagalog,

Vietnamese, Portuguese)

Tokyo Metropolitan Health and Medical Information Center

Website: www.himawari.metro.tokyo.jp/

Tel: 03-5385-8181

Daily 09:00 to 20:00 (Japanese, Chinese, English, Korean, Spanish, Thai)

Emergency Interpretation Service (for Medical Institutions)

Tel: 03-5285-8185 or 0570-099283

English, Chinese available for 24-hour, 365-day assistance.

Korean, Thai, Spanish, French, available on weekdays, 17:00 to 20:00, and weekends/national holidays 9:00 to

20:00.

Sexual Assault and Other Sexual Misconduct

TUJ is committed to preventing and addressing sexual assault, domestic or dating violence, stalking, and

sexual exploitation wherever it occurs. To familiarize yourself with university resources and options in the event

you or someone you know experiences sexual assault, dating or domestic violence, stalking, or sexual

exploitation, review the university’s policy on Preventing and Addressing Sexual Misconduct

. A summary of this

policy and how to report incidents is posted on the TUJ website.

If you or a friend experiences sexual assault or other sexual misconduct, seek medical care immediately to

address immediate health concerns and to obtain and preserve evidence of the crime. We also encourage you

to contact the Assistant Dean of Students at TUJ Nicole Despres ([email protected]

), to begin

receiving whatever support you may need. The Office of Student Services and Engagement can provide

support in seeking medical care, contacting Japanese police, class accommodations, housing changes,

counseling, Conduct Code charges, and other options. If you would like to make an anonymous report directly

to the Title IX coordinator at Main Campus you can do that

here; the content of such a report will be shared

with the assistant dean of students at TUJ.

A student alleging sexual assault, domestic violence, dating violence, stalking, sexual exploitation or other

sexual harassment may also use the following email to contact an ombudsperson:

[email protected]

. An ombudsperson for student complaints can advise students of

their options, but as noted below, may be obliged to advise others within TUJ and appropriate outside parties

about any specific reports of sexual misconduct.

Counseling services are available free of charge at the TUJ Counseling Office

and may be available at mental

health provider offices in Tokyo and at various other call centers. A summary of counseling and other resources

at TUJ, in Japan, and at Main Campus that are relevant to sexual assault and other sexual misconduct is

available on the TUJ

website . See also “Resources: Sexual Assault and Interpersonal Violence” on the

Counseling Services website.

Public Safety and Encounters With Law Enforcement

Generally speaking, Tokyo is a very safe city and violent crime is rare. This does not, however, mean your

safety is guaranteed. It is wise to be cautious in all entertainment and nightlife districts throughout Japan. In

Tokyo -- Roppongi, Shinjuku (especially the area of Kabuki-cho), Shibuya, and Ikebukuro are entertainment

districts with higher incidence of crime, particularly theft and drink-spiking. Follow common sense precautions

to avoid putting yourself in bad situations where you could get into trouble. In particular, avoid illegal drugs and

excessive or irresponsible consumption of alcohol, which can impair judgment and compromise health and

safety.

One reason Tokyo and other parts of Japan are very safe is because Japanese authorities are much stricter

with illegal activity of any kind; laws are strictly enforced. As a practical matter, police and prosecutors have

tremendous discretion in stopping foreigners to check their ID or to stop and question anyone, regardless of

nationality, if they have reasonable grounds to suspect a person has committed, is about to commit or has

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knowledge of a crime (known as “shokumu shitsumon”/職務質問 or “shokushitsu”), in making arrests, detaining

persons after an arrest has been made, conducting investigations, and determining whether to prosecute.

While foreigners all stand out to one degree or another, students who fit particular profiles may feel that they

are more frequent targets of police scrutiny [as has been noted in the U.S. State Department's Japan 2017

Human Rights Report, news media and court cases].

TUJ does not assume obligations for students’ off-campus behavior or for their interactions with Japanese law

enforcement personnel or the criminal justice system. While we may sympathize with the plight of students who

have been arrested and detained by Japanese authorities, (i) we cannot provide you with legal advice or act on

your behalf in interacting with police or prosecutors, (ii) we do not have authority to act for you in such cases,

and (iii) privacy laws restrict our ability to directly aid you and to disclose your affairs to (or take directions from)

other persons. If you haven’t been arrested but feel you are being unfairly targeted or profiled by police, we

recommend that you ask for the name and rank of the officers, consider recording your encounter, and report it

to a police complaint bureau that can hear your complaint in English (or other foreign language). In Tokyo, this

is the Tokyo Metro Police Department’s Community Safety Consultation Center (for foreigners only): 03-3503-

8484 (weekdays 08:30 to 17:15). TUJ cannot make phone calls or visits to police on your behalf.

Should you be arrested, there is a high likelihood that you may be held without bail (and without

access to a phone or the internet) for several weeks; this may have a severe impact on your semester.

Further, students under TUJ’s visa-sponsorship who are convicted are likely to not be granted further

visas to stay in Japan. Once we are informed or determine that a student is detained, TUJ staff may visit the

student to check on well-being and assist to order the student’s academic affairs such as communicating with

faculty or internship sponsors, and gaining signatures for course withdrawals. TUJ usually cooperates with

police investigations by releasing information after a formal request is received and is reviewed by TUJ’s

general counsel to determine the scope of information that can be released. TUJ’s general counsel can neither

act as the student’s lawyer nor offer legal advice.

The following is a brief summary of our experience with encounters by TUJ students with the Japanese criminal

justice system. Consult the Office of Student Services and Engagement or TUJ’s general counsel if you have

questions.

Police Custody & Court Proceedings: Lawyers

1. TUJ may not know a student is in custody unless someone, a teacher/friend/internship etc., alerts us

that the student has been missing. When there is a bilateral agreement between the student’s country

and Japan (e.g. the U.S.), police or prosecutors will contact the student’s embassy; the school is usually

not contacted unless directed by the student to do so (through embassy or lawyer), or unless the police

2. If there is probable cause to believe a crime has been committed, the prosecutor customarily requests

an initial 10-day detention and the court grants it to continue their investigation. This request has to be

made within the first 48 hours after the arrest. At the end of this 10-day period, the prosecutor often

requests -- and is usually granted -- a second 10-day detention period to continue the investigation

further. As a result, there is a high likelihood that an arrested student will remain in custody for 21 or 22

days. Prosecutors will use this period to seek evidence, including evidence of crimes other than the

incident that initiated the arrest.

3. Convictions are typically based on confessions signed by the accused, in addition to other evidence.

Appeals are possible, but rarely successful. Persons in custody are under strong pressure to sign a

confession (which will have been prepared in Japanese), and courts rarely reject a confession or

overturn a conviction on the grounds of misunderstanding or pressure.

4. By the end of the 21- or 22-day detention period, the prosecutor typically decides whether or not to

prosecute. If not, the student will be released. If prosecuted, the detention typically continues, though a

person may be released, subject to the possibility of further investigation.

5. The Japan Federation of Bar Associations has, in collaboration with local bar associations throughout

Japan, established a “Duty Attorney” system under which someone who has been arrested can consult

with a lawyer, simply by requesting at the police station that officers "Please call the duty attorney (“toban

bengoshi”).” If requested, the police or court will make contact with the nearest local bar association

and a lawyer who is acting as the duty lawyer will come to see the detainee. Police may call the duty

lawyer, even if not requested. A duty attorney will interview the detained student at a police holding cell

without the presence of police officers, explain about his/her rights and the future procedures, and may

make contact with family or others at the detained student’s request. The first time a duty attorney is

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consulted, there is no charge.

6. After an initial meeting with a duty lawyer, in most cases a court-appointed lawyer will be made available

as students can claim a lack of sufficient financial resources to afford a private lawyer. The duty lawyer

may be willing to represent you further. If the student or family wishes to hire a private lawyer, the search

for a lawyer should be conducted through their embassy.

7. A vital role typically played by a lawyer is to reach out quickly to see if agreements can be reached with

persons who claim injuries or property damage; if so, such persons may withdraw or decline to provide

statements to the police, in which case prosecutors are more likely to decline to prosecute.

10. Disaster Prevention

Earthquake Preparedness

Earthquakes happen frequently in Japan, and can happen at any time and place. To minimize danger to your

health and well-being, be prepared mentally and materially before they occur. In addition, all international

students are encouraged to register their name, address and passport number at their embassy or consulate as

a preventive measure in the event of an evacuation or disaster. Consult embassy or consulate websites for

details.

Everyday Measures

● Determine where the safest place in your house/apartment is.

● Store enough drinking water for 2 to 3 days at least.

● Prepare a backpack or emergency bag and store it in a place that is easy to access. Example of items to

put in the backpack/emergency bag: (a) flashlight, (b) batteries, (c) drinking water and food, (d) money

(including 10 yen coins for public pay phones), (e) copies of identification materials such as passports,

bankbooks, etc. and other valuables, (f) matches, lighter and candles, (g) a first aid kit (including personal

medication), (h) helmet or other protective headgear, (i) cotton work gloves, socks and underwear, (j) heat-

insulating and waterproof blankets, (k) rope.

● Use metal fittings to secure furniture and prevent it from falling over.

● Use shatter-prevention film on windows, shelves, etc. where glass is used.

● Make a note of emergency contact telephone numbers and the phone number, address and other contact

details of someone who can communicate in your language.

● Confirm where your nearest emergency evacuation site is and how to get there. If you are unsure, inquire

at your city/ward office.

International students may wish to review further emergency information on the website

for the Tokyo Fire

Department.

In the Event of an Earthquake

On Campus

If a severe earthquake happens while you are on campus, follow these procedures

1. Crouch under a desk or sit down where you are and cover your head and body with your belongings, bags

or clothes so that you can avoid falling glass, whiteboards, light bulbs, etc.

2. Move away from windows or shelves so as not to be injured by broken glass or falling objects.

3. Remain where you are until the earthquake stops.

4. After first ensuring your safety, if you are near the door of the room, open the door if possible.

5. Remain inside the building.

6. If evacuation is necessary, follow the TUJ floor safety officer‘s instructions and evacuate to the designated

evacuation site.

7. Phone or email your parents or family to notify them of the situation. This is also necessary if the problem is

less severe. From afar, family and friends may not know the specific situation in Tokyo and will need to be

assured that you are okay even if there is no actual local threat.

8. TUJ will contact all currently registered students through Temple email (TUmail) to confirm your safety.

Check your email (TUmail) and follow the instructions given.

Off Campus

Page 31

In the event of an earthquake, the following steps are recommended

1. Ensure your personal safety and get to the nearest safe place.

2. Switch off all cooking and heating appliances, which may cause a fire. If a fire breaks out, extinguish it

immediately with the nearest fire extinguisher.

3. Open all doors including the front door to ensure an escape route.

4. After an earthquake, there is the danger of aftershocks (yoshin) and tidal waves (tsunami). Try to listen

regularly to the TV and radio to get up-to-date information.

5. Do not rush out of a building. Wait until the earthquake has temporarily stopped, then get your emergency

bag, put on a helmet or other protective covering and make your way to open space.

6. If you are walking along a wide road, move out to the center. If downtown, be careful of falling objects such

as signs, telephone poles, glass from windows, etc. Try not to become separated from neighbors.

7. Inform your country’s embassy or consulate, your dorm manager,

program director, or a university

representative of your safety so that family members can be informed of your situation if they contact the

university.

8. Phone or email your parents or family to notify them of the situation. This is also necessary if the problem is

less severe. From afar, family and friends may not know the specific situation in Tokyo and will need to be

assured that you are okay even if there is no actual local threat.

TUJ Evacuation Area

The evacuation area for TUJ students is the open plaza (“hiroba”) outside the TUJ building (#21) as shown in the

picture above. If you happen to be on the SWU campus, use evacuation area (#23).

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TUJ Evacuation Route

Additional Information

Japan Meteorological Agency (JMA)

JMA provides residents in Japan with earthquake early warnings. Note that these warnings may give just a couple

of seconds advance notice. JMA website: http://www.jma.go.jp/jma/en/menu.html

Tokyo Metropolitan Government

The Tokyo Metropolitan Government has comprehensive information on disaster prevention and earthquakes in

Japan, including an English survival manual. Tokyo Metropolitan Government website:

https://www.bousai.metro.tokyo.lg.jp/

Disaster Messaging Service

In the event of a disaster, the disaster messaging service enables people to leave voice mail messages

confirming their status, using telephone numbers in the disaster-stricken area as voice mail boxes. To record or

replay messages, dial 171 and follow the instructions given. More information on how to send voice messages

can be found online at http://www.ntt-east.co.jp/saigai_e/voice171/images/manual.pdf

Mobile phone companies also offer disaster messaging services. See information provided by each carrier for

details:

● SoftBank

● NTT/Docomo

● au by KDDI

Registering with Embassy/Consulate

All international students are encouraged to register their name, address and passport number at their embassy

or consulate as a preventive measure in the event of an evacuation or disaster. Consult embassy or consulate

websites for details. For U.S. citizens, enroll in STEP: https://step.state.gov/step/

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11. Public Facilities Near TUJ

Libraries

Setagaya City Shimouma Library

Access: 5-minute walk from the main entrance of TUJ

Address: 2-32-1 Shimouma Setagaya-ku

Tel: 03-3418-6531

Hours: Tuesday through Sunday 09:00 to 19:00

Closed: Mondays

Website: https://libweb.city.setagaya.tokyo.jp/index.shtml

Parking for Bicycles

Sangen-jaya West Parking for Bicycles

Access: 1-minute walk from Sangen-jaya Station

Address: 4-chōme-20 Taishidō, Setagaya-ku, Tōkyō 154-0004

Tel: 03-3440-6191

Hours: Daily 04:30 to 01:00

Note: Bicycles only

Musashi University

Musashi University is a private Japanese university located in Nerima-ku, Tokyo, approximately 40 minutes away

from TUJ. As part of the cooperative agreement between TUJ and Musashi University, TUJ students are able to

use the following facilities at Musashi University with a valid TUJ ID card.

Library

TUJ students and faculty are permitted to use the Musashi University Library. Review the “User’s Guide”

available on the library website at https://www.tuj.ac.jp/library/usage-guide

Training Room

This facility is currently closed due to the COVID-19 situation in Japan.

Contact the Office of Student Services and Engagement for more information.

The training room (4F, Building #10) has weights, treadmills, StairMasters, and other exercise equipment. In

order to use the training room, you must first attend a one-hour training session to go over how to safely use the

equipment and machines. To make an appointment for a training session, visit TUJ’s Office of Student Services

and Engagement (Rm 104) at least two days prior to the day you would like to have your training session. Training

sessions are held Monday through Saturday at 15:00.

Important

● Be mindful of the rules, regulations and policies when using these facilities.

● Should a TUJ student act negligently towards Musashi University facilities, staff, or students, they may be

subject to the TUJ Student Conduct Code.

Directions to Musashi University:

7-minute walk from Shinegota Station / 5-minute walk from Ekoda Station

Address:

1-26-1 Toyotamakami, Nerima-ku,

Tokyo 176-0011

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12. TUJ Map & Contact Information

TUJ Access Map

Address: 1-14-29 Taishido, Setagaya-ku, Tokyo 154-0004

Tel: 03-5441-9800; 0120-86-1026 (toll free) / Outside Japan: 81-3-5441-9800

Access: Sangen-jaya (Den-en-toshi Line / Setagaya Line): 5-minute walk from South Gate Exit A.

* Follow the route on the map above when you walk to school ONLY to the Main Entrance -- due to COVID-

19 procedures. We have been asked not to walk on certain streets due to congestion and noise.

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Floor Guide

This Floor Guide can be viewed online at :

TUJ Floor Guide

1st Floor

● Information Center (101)

● Academic Advising Center (102)

● Registrar’s Office (102)

● Visa Office

(103)

● Office of Student Services and

Engagement (104)

● Bursar’s Office (105)

● Welcome Center (106)

● Career Development Office (107)

● Art Gallery (109)

● Cafeteria (110)

● Student Meeting Rooms (A & C)

● Student Government Office (B)

● Parliament Student Lounge (111)

● Art Studio (112, West Gym Building)

2nd Floor

● Art Rooms (201, 205, 207)

● Sick Room (204)

● Weight Room (203)

● HyFlex Classroom

(208)

● Classroom (209)

● Study Rooms (210, A-F)

● Library Office (211)

● Library (212)

3rd Floor

● Classrooms (301-314)

4th Floor

● Classrooms (401-408, 410, 411)

● Faculty Offices (409)

5th Floor

● ITS Help Desk/Open Computer Lab

(501)

● Media Room (502)

● PC Lab (503, 506)

● Mac Lab (504, 505, 507)

● Faculty Offices (508, 509)

6th Floor

● Test Center (601)

● Information Technology

Services/Facilities and General Affairs

(602)

● Accessibility Services/Disability

Resources and Services (DRS)

(603A)

● Counseling Services (603 B-D)

● Graduate Business, Law, & Graduate

College of Education (Rm 604)

● Academic English Program (AEP)

(604)

● Undergraduate Program Office (604)

● Continuing Education (604)

● Admissions Counseling (604)

● Communications and Marketing

Support (604)

●

Prayer room (605)

● Shared Work Space (606A)

● Meeting Rooms (606)

● Accounting Office (606A)

● Dean’s Office (607)

●

Enrollment Management (607)

● General Counsel (607B)

● HyFlex Classroom

(608)

● HyFlex Classroom

(609)

● Finance & Accounting (610)

● HyFlex Classroom (611)

Roof

● Smoking Area

Student Activity Studio (at Shotengai)

● Rm 113

Page 36

Department Contact Information

Most departments are open Monday through Friday, 9:00 to 17:30

Academic Advising Center (AAC)

Email: aac@tuj.temple.edu

Tel: 03-5441-9862

Location: 1st Floor, Rm 102

Accessibility Services/DRS

Email: tujaccessibility@tuj.temple.edu

Tel: +81-3-5441-9800

Location: 6th Floor, Rm 603A

Bursar’s Office

Email: tujbur[email protected]emple.edu

Tel: 03-5441-9800

Location: 1st Floor, Rm 105

Career Development Office

Email: caree[email protected]ple.edu

Tel: 03-5441-9873

Location: 1st Floor, Rm 107

Community Relations

Email: communityrelation[email protected]

Tel: 03-5441-9801

Counseling Office

Email: tujcounseling@tuj.temple.edu

Tel: 03-5441-9889

Location: 6th Floor, Rm 603

Facilities & General Affairs

Email: fac[email protected]emple.edu

Tel: 03-5441-9800 Location: 6th Floor, Rm

602

Information Center (IC)

Email: tuji[email protected]ple.edu

Tel: 03-5441-9800 / 0120-86-1026

Location: 1st Floor, Rm 101

ITS Help Desk

Email: tujhel[email protected].edu

Tel: 03-5441-9800

Location: 5th Floor, Rm 501

Library

Email: tujl[email protected]ibanswers.com

Tel: 03-5441-9867

Location: 2nd Floor, Rm 212

Office of Student Services and Engagement

(OSSE)

Email: osse@tuj.temple.edu

Tel: 03-5441-9800

Location: 1st Floor, Rm 104

Registrar's Office

Email: tujregistrar@tuj.temple.edu

Tel: 03-5441-9800

Location: 1st Floor, Rm 102

The Learning Center (TLC)

Email: tujt[email protected]emple.edu

Updated for Fall 2023

Office of Student Services and Engagement

Temple University, Japan Campus