PAGE 1 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Table of Contents
PART 1 ................................................................................................................................................................. 3
SECTION 1: CONTACT INFORMATION .......................................................................................................... 3
SECTION 2: APPLICATION FEE ...................................................................................................................... 4
SECTION 3: MARKET DEMAND ..................................................................................................................... 5
SECTION 4: BACKGROUND INFORMATION ................................................................................................... 8
SECTION 5: OWNERSHIP AND ADMINISTRATION ......................................................................................... 9
SECTION 6: FINANCIAL INFORMATION ....................................................................................................... 11
SECTION 7: PROGRAM OFFERINGS ............................................................................................................ 12
SECTION 8: SCHEDULE OFFERINGS ............................................................................................................. 13
SECTION 9: CURRICULUM .......................................................................................................................... 14
SECTION 10: CATALOG ............................................................................................................................ 17
SECTION 11: OVERVIEW OF EACH PROPOSED PROGRAM ........................................................................ 18
SECTION 12: ENTRANCE AND GRADUATION REQUIREMENTS .................................................................. 20
SECTION 13: ATTENDANCE AND ACADEMIC POLICIES .............................................................................. 23
SECTION 14: STAFFING ............................................................................................................................ 25
SECTION 15: EQUIPMENT AND OTHER EDUCATIONAL RESOURCES .......................................................... 27
SECTION 16: ADDITIONAL STUDENT FACING DOCUMENTS ...................................................................... 28
SECTION 17: AFFIDAVIT FOR PART 1 ....................................................................................................... 29
PART 2 ............................................................................................................................................................... 30
SECTION 18: ENROLLMENTS .................................................................................................................... 30
SECTION 19: STAFFING ............................................................................................................................ 31
SECTION 20: EQUIPMENT AND OTHER EDUCATIONAL RESOURCES .......................................................... 32
SECTION 21: FACILITY .............................................................................................................................. 33
SECTION 22: ANNUAL PROJECTIONS OF ENROLLMENTS, EXPENSES, AND INCOME .................................. 35
SECTION 23: PAYMENT INTO THE GUARANTY STUDENT TUITION FUND (GSTF) ....................................... 37
SECTION 24: AFFIDAVIT FOR PART 2 ....................................................................................................... 38
PAGE 2 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Instructions:
1.
Before completing this application, please read through the entire document.
2.
If Part I and Part II are submitted separately, Part II must be received by the Maryland
Higher Education Commission within 6 months of Part I.
3.
Maintain a complete copy of the application for yourself.
4.
The application is designed so that you may type most (but not all) of your responses
within the PDF. Handwritten responses will not be accepted.
5.
Your completed application must be organized.
§ Assign appropriate file names to your saved documents. Please avoid vague file names
(e.g., “draft1.doc”; “5681058342.pdf”).
§ Place all the relevant files and supplemental documentation that pertain to a particular
“Section” in an electronic folder.
§ Label each electronic folder appropriately by including (1) the proposed school name and
(2) the appropriate section of either Part I or Part II.
Example: 123 Academy_Part 1 Application Fee
6.
Place each folder in a compressed, zip file labeled with (1) the proposed school name
and (2) “Part 1” or “Part 2” as appropriate.
Examples: 123 Academy_Part 1 XYZ Institute_Part 2
7.
Please provide professional, polished documents. Camera phone pictures of
documents will not be accepted. Please do not send documents that are scanned
upside-down or sideways. Password protected files will be rejected. Our staff is
unable to accept or utilize thumb drives for security reasons.
Where to Send:
(1) E-mail the zip file to: [email protected].
(2) Physically mail the following directly to the MHEC office:
§ original, signed financial guarantee (bond or letter of credit)
[made to the attention of the “Director of Academic Affairs”]
§ Application Fee ($300.00)
§ Guaranty Student Tuition Fund (GSTF) Payment ($2,500.00)
PAGE 3 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
PART 1
SECTION 1: CONTACT INFORMATION
Proposed School Name: _________________________________________________
Address: ________________________________________________
________________________________________________
Telephone Number: ________________________________________________
Email: ________________________________________________
Website: ________________________________________________
Advertising is not allowed unless approval is granted.
Owner: ________________________________________________
Primary Person to Contact
about Application: ________________________________________________
Title: ________________________________________________
Mailing Address
(if different than school address): ____________________________________________
____________________________________________
Telephone Number
(If different than school telephone number): _________________________________
PAGE 4 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 2: APPLICATION FEE
Amount of Non-refundable Application Fee:
Application with 1-3 programs = application fee of $300.00.
Application with > 3 programs = application fee of $300.00 plus an additional $100 for
each program over 3.
Make the check or money order payable to the Maryland Higher Education Commission.
Include in the memo section of your check or money order the name of the proposed
school.
FEDERAL TAX ID NUMBER (BUSINESS CHECK) OR
SOCIAL SECURITY NUMBER (PERSONAL CHECK): ______________________________
Please make the appropriate Application Fee in the form of a check or money order
made payable to the Maryland Higher Education Commission to:
Maryland Higher Education Commission
Career and Workforce Education
ATTN: Associate Director
6 N. Liberty Street, 10
th
Floor
Baltimore, Maryland 21201
PAGE 5 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 3: MARKET DEMAND
Evidence will be required to substantiate that a labor market demand exists in Maryland
for proposed program(s).
New school and new program applications require both (1)
evidence of occupational demand with an analysis of local training competition, and (2)
employer surveys with tabulated results. Both items are required as they serve distinct
purposes.
Approval will not be granted if another private career school that offers your proposed
training is in close proximity to your proposed school location.
STEP 1: Occupational Demand Analysis
The purpose of item 1 is to establish the level of supply (graduates from training
competitors) and demand (job openings) for the targeted vocation. The school must
show that there is an unmet demand (that is, there are enough job openings/projected
job openings such that graduates can reasonably expect to find training-related
employment, even with graduates from other similar local programs).
The school should research labor market projections (when available) for the school’s
geographic area. Additionally, the school should research how many graduates are
produced by local competitor programs. If the number of graduates from competitor
programs outweighs the number of job openings/projected job openings, there is likely
no unmet need for this type of training. A school may provide supplemental or clarifying
information about a local labor market need; any supplemental information should be
provided in the form of a school’s own analysis with accompanying data or information.
Job market information should be relevant to the geographic employment area of the
school.
§ Provide evidence of occupational demand with an analysis of how local training
competition impacts the occupational demand for a program’s geographic
employment area.
§ Provide evidence of Maryland occupational demand for graduates of each proposed
program.
PAGE 6 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
§ Address how local training competition impacts the occupational demand for each
program’s geographic employment area.
Possible sources for occupational demand information include:
1.
the Maryland Department of Labor, Licensing and Regulation (DLLR). The website
is http://www.dllr.state.md.us; click on “Labor Statistics”;
2.
the US Census Bureau’s local employment dynamics at
http://lehd.did.census.gov/led/datatools/qwiapp.html;
3.
State job market information which can be found on the One-Stop Job Market
web site, http://www.onestopjobmarket.org/SiteMap.aspx ;
4.
other sources as relevant.
One source for publicly offered training competition can be found on the MHEC’s
website, www.mhec.maryland.gov. To find programs similar to what you are proposing,
search under Career and Workforce Education (Private Career Schools and Workforce
Investment Act) and Colleges/Universities.
When Preparing Market Demand Materials:
§ Provide an analysis (not just printouts of websites or information, but a written
analysis of what the information means about the local labor market and why it
supports that there is an unmet training need).
§ Emphasis should be on local job openings.
§ Review and analyze the information prior to submitting.
PAGE 7 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
STEP 2: Employer Surveys
The primary purpose of employer surveys is to identify whether a proposed program
would qualify graduates for entry-level employment and employment with the specific
employers completing the survey. Employer surveys are used to evaluate:
§ sufficiency of the program curriculum to meet industry entry-level training needs;
§ whether graduates of the proposed program would be eligible for entry-level
employment consideration in the industry and by the specific employer; and
§ the employer’s projected number of annual job openings for each identified
occupation for which program graduates would qualify.
Distribute employer surveys (found on our website) for each proposed program. The
number of surveys you distribute should reflect each program’s projected number of
graduates. Include the tabulated results of the employer survey as well as copies of
the completed survey forms. The employer survey must provide quantifiable and
reliable data from prospective employers as to:
1.
sufficiency of the program curriculum to meet industry entry-level training needs;
2.
whether the proposed program being delivered in part or whole via distance
education will satisfy the employers’ training prerequisites;
3.
whether graduates of the proposed program would be eligible for entry-level
employment consideration in the industry and by the specific employer; and
4.
the employer’s projected number of annual job openings for each identified
occupation for which program graduates would qualify.
PAGE 8 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 4: BACKGROUND INFORMATION
Describe what, if any, professional experience the applicant has relevant to the
operation of the proposed school.
Indicate whether the proposed school will be directly or indirectly affiliated with any
other school(s).
Yes No
If YES,
§ Describe the relationship between the proposed school and its affiliate
school(s) below.
§ Provide the School Catalog for each affiliate school.
PAGE 9 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 5: OWNERSHIP AND ADMINISTRATION
Provide documentation that the proposed school trade name and/or business entity has
been filed with the Maryland Department of Assessments and Taxation.
Identify the type of ownership of the proposed school.
Corporation
Sole proprietorship
Partnership
Other (please specify: ________________________________________)
If the proposed school will not be incorporated, identify who will own and control the
school: ________________________________________________________
If the school is incorporated, attach the following:
1.
Copy of incorporation papers and documentation of their approval by the
Maryland State Department of Assessment and Taxation.
2.
List of corporate officers.
3.
List of the stockholders who own 10% or more of the voting stock, and the
percentage of ownership for each.
If the school is approved to operate in another state, attach documents that provide
evidence that the school has been in good standing with all required state approving
agencies for at least the past 12 months.
PAGE 10 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
If the school or its program is accredited, attach documents that provide evidence that
the school has been in good standing with the accrediting body for at least the past 12
months.
Disclose if the school, owners, or ownership are or ever have been charged with ethical
compliance issues.
If the proposed school is a solely owned subsidiary or is otherwise affiliated with another
corporation(s), attach the documents identified above in item # 2 for the affiliated
corporation.
If the school will be established as a solely owned subsidiary or will otherwise be affiliated
with another corporation, attach a description of the structure and mission of the other
corporation(s). Include an organization chart and a brief narrative that clearly define the
relationship between the proposed school and the affiliated corporation(s).
PAGE 11 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 6: FINANCIAL INFORMATION
All financial information that is provided to the Maryland Higher Education Commission
will be treated as confidential in keeping with the applicable Federal and State laws.
Submit a financial guarantee in the form of an irrevocable letter of credit or renewable
performance bond using the forms located on our website.
The letter of credit or renewable performance bond must be in an amount sufficient to
cover 100% of the total tuition liability of the proposed school and under the terms and
conditions determined by the Secretary.
All applicants seeking initial approval to operate a private career school must submit a
financial guarantee sufficient to protect the tuition of students to be enrolled at the
school. The projected tuition liability and, therefore, the amount of the required
financial guarantee is determined by the following two-step calculation:
Multiply the sum of tuition and fees (costs
1
are excluded) by the maximum approved
student enrollment. This maximum enrollment will be based upon the applicant’s
projected enrollment for the school, not to exceed the capacity of the school’s facilities,
equipment and staffing, and upon the school’s bonding capability.
Mail the original, signed financial guarantee to:
Maryland Higher Education Commission
Attn: Director of Academic Affairs
6 North Liberty St., 10th Floor
Baltimore, MD 21201
1
Costs are not fees and generally refer to nonrefundable items to students such as books, supplies, and kits.
PAGE 12 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 7: PROGRAM OFFERINGS
PROGRAM
PROGRAM LENGTH MEASURED IN:
CREDIT
HOURS
2
Lecture
Lab
Externship
or
Internship
Total
Total
PROGRAM
PROGRAM COSTS:
Tuition
Fees
Costs
Total
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2
Optional to Report - Should you choose to report the program(s) in credit hours, utilize the
formula contained within Section 13B.01.01.09A of the Code of Maryland Regulations.
PAGE 13 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 8: SCHEDULE OFFERINGS
Fill in the table below with schedule options for each proposed program.
PROGRAM/
SCHEDULE OPTION
TOTAL
HOURS
HOURS
PER
WEEK
TOTAL
WEEKS
DAILY SCHEDULE
(class time per day)
EXAMPLES:
MCSE Program/ Evening
Schedule
192
12
16
6:00 - 9:00 p.m. (Mon. - Thurs.)
MCSE Program/ Day
Schedule
192
20
9.6
9:00 a.m. – 2:30 p.m. (Mon. -
Thurs.) with ½ hour lunch
PAGE 14 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 9: CURRICULUM
THE CURRICULUM IS THE CORNERSTONE OF THE SCHOOL. IT IS ESSENTIAL THAT
IT RECEIVE A GREAT DEAL OF CAREFUL PLANNING. THE CURRICULUM THAT YOU
DEVELOP SHOULD APPROPRIATELY PREPARE GRADUATES FOR GAINFUL
EMPLOYMENT FOR THE CAREER FOR WHICH THEY RECEIVE INSTRUCTION. THE
CURRICULUM FOR EACH PROGRAM SHOULD BE OF ADEQUATE LENGTH
(SUFFICIENT NUMBER OF CLOCK HOURS) AND GOOD QUALITY (THE CONTENT).
Step 1:
Please consult directly with the following Maryland state agencies about their
prescribed curriculum requirements, their review process(es), and how to acquire an
official curriculum approval letter. An official curriculum approval letter is required
before MHEC approval is granted.
Maryland State Agency
Programs Reviewed
Maryland Board of Cosmetologists and Barbers
§ Cosmetology
§ Barber
§ Esthetics/ Esthetician
§ Nail Technician/Technology
Maryland Board of Nursing (MBON)
§ Certified Nursing Assistant
§ Geriatric Nursing Assistant
Maryland Board of Pharmacy
Pharmacy Technician
Maryland Real Estate Commission (MREC)
Principles & Practices of Real Estate for
Salespersons
Maryland Board of Massage Therapy Examiners
Massage Therapy
In the event that no Maryland State Agency exists that can review your curriculum,
MHEC staff will conduct an internal review and/or procure the services of a neutral,
unbiased 3
rd
-party consultant.
PAGE 15 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Step 2: Submit the following information for each proposed program:
Provide as an attachment the following information for each course or subject area
within each proposed program:
1. A detailed program and course-by-course outline and detailed daily lesson plans
that will be provided by the school to the instructor(s).
For programs offered in part or whole by distance education, the following
additional information is required:
a) Each lesson should include an itemization of the time spent on each topic and
whether it will be delivered through distance learning or resident (“face-to-face”)
training.
b) Identify the method(s) of instruction to be used to teach each course in the
program (i.e. self-guided distance learning, chat room distance learning,
interactive electronic communication, instructor lecture, class discussion,
student demonstration, etc.).
c) Attach a description of the process by which all aspects of the proposed program
were developed. Include the qualifications of all faculty, administrators and
technologists who participated in developing the program.
d) Attach a description of the information and training the school will provide
students so that students may function in a distance education environment.
Include outside resources, electronic databases and other library access features
that will be available to students, and how the school will actively encourage
students to use these resources to acquire knowledge and skills.
e) Attach a description of the real-time or delayed distance learning interaction
between faculty and students.
2. A list of the textbook(s) to be used in the course, including the titles, editions,
publishers and dates of publication.
Programs offered in part or whole by distance education: Provide one copy of the
printouts of all materials and the software to be used.
3. The sequence in which the courses will be taught. If more than one sequence of
courses is to be scheduled, describe all proposed combinations.
PAGE 16 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
4. Identification of any course or training component in which a single instructor
teaches a combined class of students who are at different levels of the program.
Identify the maximum number of training levels that are combined. Describe how
the single instructor jointly instructs students who are at different levels of training.
5. A description of when students’ knowledge and practical skills are assessed and how
they are measured (e.g., written theory exams weekly and practical skills evaluations
every two weeks).
Programs offered in part or whole by distance education: Distinguish between
distance learning and resident training.
6. Copies of quizzes, tests, and evaluations to be used to assess students’ performance.
7. Will the program include an externship or internship?
Yes No
If YES, please provide as an attachment the information requested below:
a) Describe the content and length of the externship/internship.
b) Describe the relationship between the classroom experience and the
externship/internship and how the externship/internship reinforces
classroom instruction.
c) Describe the process to be used to evaluate a student’s performance during
the externship/internship and provide copies of the evaluation instrument.
d) Describe how students will be supervised during the externship/internship.
e) Indicate the minimum and maximum number of students who will be at each
site at any one time.
f) Identify whose responsibility the issue of liability insurance is during the
externship/internship and provide copies of appropriate insurance.
g) Identify whether students will be paid during the externship/internship, and,
if so, the minimum wage/salary to be paid.
h) A copy of the agreement between the school and each externship/internship
site to be utilized.
PAGE 17 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 10: CATALOG
Submit a draft School Catalog.
The School Catalog must comprehensively describe the school’s programs, policies, and
other information prescribed by the Secretary and identified on the “Catalog Checklist
for a Private Career School”.
Complete and submit the enclosed “Catalog Checklist for a Private Career School” to
ensure that all required items are included in the catalog.
Ensure that the School Catalog includes a policy that addresses how the proposed
school intends to maintain a workplace and educational institution free of drug and
alcohol abuse.
PAGE 18 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 11: OVERVIEW OF EACH PROPOSED PROGRAM
Identify the page(s) in the school catalog where the information identified below is
provided.
Required Information
Catalog page(s)
The program objective(s) to be achieved
The specific skills to be acquired by program graduates
The specific occupations for which program graduates will qualify
Use the Dictionary of Occupational Titles to identify the
occupations that a graduate who completes the proposed
program may qualify if the graduate has no other postsecondary
education or previous work experience.
Program content of EACH program
Program outline identifying each course or subject and the
following:
(1) total hours of instruction for EACH course or subject
(2) total hours for EACH course or subject designated for
lecture/theory
(3) total hours for each course or subject designated for
lab/practice
(4) Description of EACH course or subject
PAGE 19 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Required Information
Catalog page(s)
Program schedule(s):
(1) a school calendar which identifies
(a) program start dates
(b) start and end dates of each term, phase, module,
distance learning or resident training.
(2) Identify for EACH program schedule option (e.g., day
schedule, evening schedule, distance education schedule,
etc.) the following:
If the program involves distance education, break down
each schedule between distance learning and resident
training.
§ number of clock hours and time(s) of instruction per
day
§ days required each week
§ clock hours required each week
§ weeks required to complete the program
Proposed maximum student:instructor ratio (“SI ratio”) for EACH
proposed program
§ Lecture/ Didactic Instruction
§ Lab or Practical Instruction (If applicable)
§ Clinic (If applicable)
§ Externship (If applicable)
PAGE 20 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 12: ENTRANCE AND GRADUATION REQUIREMENTS
The school must document compliance with all entrance requirements before a student
attends classes.
ENTRANCE REQUIREMENTS FOR EACH PROGRAM
Identify the page(s) in the school catalog where this information is provided.
Catalog pages: _____________________________________________
If the program involves distance education, address how the school will assess whether
students have adequate prerequisite skills and computer equipment to succeed in a
distance learning environment.
PAGE 21 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
If an entrance test will be used for the proposed program(s), please attach the following
information:
1.
A copy of the test and answer sheet.
2.
A copy of the publisher’s test instruction booklet which includes normative data
relative to the test.
3.
Identification of the minimum score required for admission into each proposed
program. Please explain how this minimum cut-off score was determined.
4.
A complete description of how and by whom the test will be administered and
scored. Identify whether all applicants will be tested. Also identify the school’s
policy regarding the retesting of applicants who initially fail the test.
If the program involves distance education, provide a complete description of how
the test will be administered online in a manner that verifies the student’s identity as
well as maintains the test’s validity.
PAGE 22 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
GRADUATION REQUIREMENTS FOR EACH PROGRAM:
Identify the page(s) in the school catalog where this information is provided.
Catalog pages: _____________________________________________
Even though schools are not required to offer placement assistance, schools are required
to track initial employment of graduates on each Annual Report. The only exception is
when a school has received prior MHEC approval to report licensure pass rates on its
Annual Report.
All programs, including those offered in whole or part as distance learning, must meet
minimum State performance standards, calculated from the school’s annual report.
For programs less than 600 clock hours, the minimum program performance standard
for completion is 50% and the minimum standard for placement (or licensure) is 33%.
For programs more than 600 clock hours, the minimum program performance standard
for completion is 33% and the minimum standard for placement (or licensure) is 33%.
Provide a description of how the school will track job placement of its graduates.
PAGE 23 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 13: ATTENDANCE AND ACADEMIC POLICIES
Attendance policy for students enrolled in the proposed program(s).
Identify the page(s) in the school catalog where this information is provided.
Note that the attendance policy must address all items listed in #12i, #15 and #16
of the “Catalog Checklist for a Private Career School”.)
Catalog pages: _____________________________________________
If the program involves distance education, address how attendance will be monitored,
verified, and documented for distance learning students.
PAGE 24 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Academic policy for students enrolled in the program.
Identify the page in the catalog where this information is provided. Note that the
policy must address all items listed in #12i, #16 and #17 of the “Catalog Checklist
for a Private Career School”.
Catalog pages: _____________________________________________
If the program involves distance education, address how satisfactory progress will be
monitored, verified, and documented for distance learning students.
PAGE 25 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 14: STAFFING
Provide a list of all the school faculty and staff including administrators, admissions
representatives, and instructors. For instructors, please indicate which courses in the
proposed program they will be teaching.
Names of Faculty or Staff
Title
Courses to Be Taught
in the Proposed
Program
(For Instructors Only)
PAGE 26 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Attach a description of the minimum qualifications required of instructors for EACH
program.
If the program involves distance education, list instructor qualifications separately for
distance learning instructors and resident training instructors.
PAGE 27 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 15: EQUIPMENT AND OTHER EDUCATIONAL RESOURCES
§ Attach an equipment list that identifies the equipment that will be obtained to
support each program. Indicate the quantity, make, model and age of each item on
the list.
§ If the program involves distance education, identify equipment to be utilized for
distance learning and a description of how faculty will be trained on the technology.
Please include all faculty support services available to distance learning instructors.
§ If any of the equipment listed will be utilized for multiple programs, attach a
description of how this equipment will be shared.
§ If the program involves distance education, attach a complete description of the
extent to which distance learning students will have access to the school’s student
services (e.g., academic counseling, financial advising, placement assistance, etc.)
and technical support.
§ If the program involves distance education, attach a complete description of the
school’s online policies to provide adequate reliability, privacy, safety and security of
student information and student financial transactions. This should also include how
the school plans to maintain the security and integrity of online student testing and
evaluation.
§ Attach a description of any other educational resources that will support each
proposed program (e.g. library resources, etc.).
PAGE 28 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 16: ADDITIONAL STUDENT FACING DOCUMENTS
§ Attach a copy of the enrollment agreement to be used by the school to enroll
students. The enrollment agreement must include all items identified on the
enclosed “Enrollment Agreement Checklist”. In addition, please ensure that any
school policy that is stated in both the enrollment agreement and the catalog is
worded exactly the same in both documents (e.g. refund policy and completion
requirements).
§ Attach a sample of the student’s permanent record card (transcript) that will be
used for each proposed program. The transcript must include all items identified on
the enclosed “Student Permanent Transcript Checklist”.
§ Attach a copy of the student’s permanent account card. The account card must
include all items identified on the enclosed “Student Permanent Account Card
Checklist”.
§ Attach a sample certificate of completion that identifies: the school, program name
and length, student’s name, and graduation date.
§ Attach copies of all advertising materials that will be used to promote the proposed
program(s). This includes any brochures, fliers, direct mail pieces, TV/radio copy,
newspaper ads, websites etc. In addition, provide a description of how the school
will recruit students and promote the school.
PAGE 29 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 17: AFFIDAVIT FOR PART 1
I do solemnly declare and affirm under the penalty of perjury that the
contents of the foregoing document are true and correct.
NAME (print) _____________________________________________________________
SIGNATURE _____________________________________________________________
TITLE ________________________________________________________________
DATE __________________________________________
PAGE 30 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
PART 2
SECTION 18: ENROLLMENTS
For EACH proposed program, identify the following:
Maximum Number of Students To Be Enrolled in:
PROGRAM
Any One
Session
Any One Session
(Face-to-Face
Instruction ONLY)
Any One Session
(Distance
Education ONLY)
Maximum Number of Students To Be Enrolled in:
PROGRAM
All Sessions at
any Point in
Time
All Sessions at
Any Point in Time
(Face-to-Face
Instruction ONLY)
All Sessions at
Any Point in
Time (Distance
Education ONLY)
PAGE 31 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 19: STAFFING
“The school's administrative and instructional staff shall be of sufficient size,
organization, and quality to perform the duties and responsibilities required of the
school and shall be appropriate for the size and purpose of the school.”
Provide a list of all school faculty and staff including administrators, admissions
representatives, and instructors, and identify which program(s) each instructor will be
teaching.
Identify the page(s) in the school catalog where this information is provided. _________
Complete and attach the Maryland Higher Education Commission “Personnel Form” for
EACH faculty and staff member of the proposed school.
Pay particular attention to instructor qualifications to teach distance learning (if
applicable).
Attach a resume and a copy of each certification, license, or credential to EACH
Personnel Form.
PAGE 32 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 20: EQUIPMENT AND OTHER EDUCATIONAL RESOURCES
“Each approved program shall have equipment which is adequate in quantity, quality,
and variety for the maximum number of students approved to be enrolled.”
Attach an equipment list that identifies the equipment to be used for each program and
that indicates the quantity and age of each item on the list.
Identify equipment to be utilized for distance learning (if applicable) and a description of
how faculty will be trained on the technology.
If any of the equipment listed will be utilized for multiple programs, attach a description
of how this equipment will be shared.
Attach a description of any other educational resources that will support each proposed
program. (e.g., library resources, etc.)
PAGE 33 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 21: FACILITY
PLEASE NOTE THAT APPLICANTS ARE DISCOURAGED FROM ENTERING INTO A LEASE
PRIOR TO APPLYING IN THE EVENT THAT APPROVAL IS NOT GRANTED. A DISCUSSION
WITH MHEC STAFF IS ENCOURAGED ABOUT THE PROPOSED FACILITY.
“A school shall comply with all State and local laws, ordinances, and requirements
including those for fire, health, and zoning. It is the responsibility of the school to
secure and document that the required State and local approvals have been granted.”
“A facility and the space provided for required instructional purposes shall be safe and
sanitary and conform to standards of sound educational practice. Adequate classroom
space shall be provided which is used exclusively for instruction during periods of
instruction and which is conducive to learning. Space in square footage per student
shall be provided in accord with sound educational practice and as required by the
school's training program.”
Identify the owner of the facility to be used by the proposed school.
Provide a copy of the executed lease between the facility owner and the school owner.
Provide verification that the school facility meets the local standards of the fire, health,
and zoning departments by attaching the following documents:
§ Occupancy permit
§ Documentation of satisfactory inspections by the fire and health departments
§ A Private Educational Institution (PEI) license issued by the Montgomery County
Health Department, if the proposed school is located in Montgomery County.
PAGE 34 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Attach a description of the facility to be utilized by the school. Attach a blueprint or floor
plan of the proposed school which identifies the dimensions and the designated use of
each room (e.g., classroom - 20’ x 15’).
By regulation, space in square footage per student must conform to standards of
sound educational practice and State/local laws, ordinances and requirements. The
minimum square footage per student may vary depending upon the type of training
being conducted and other factors but may not be less than 18 square feet per
student.
Attach a current certificate of general liability insurance for the school.
NOTE: General liability insurance is not professional liability insurance. General liability
insurance typically addresses claims of bodily injury or property damage. Professional
liability insurance pertains to negligence associated with professional services.
Attach a current certificate of workers’ compensation insurance for the school.
NOTE: Maryland law requires employers to secure compensation for covered employees.
See Annotated Code of Maryland, Labor and Employment Article, Title 9, Workers’
Compensation.
Attach a plan for maintaining the proposed school as a workplace and educational
institution free of drug and alcohol abuse.
PAGE 35 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 22: ANNUAL PROJECTIONS OF ENROLLMENTS, EXPENSES, AND
INCOME
Provide a projection of the total student enrollment for EACH program during the first
year of operation.
PROGRAM
MAXIMUM STUDENT
ENROLLMENT
Provide an annual projection of income for the school’s first year of operation. Base
tuition income on projected total annual enrollments for the school deducting for
tuition lost due to anticipated student attrition and delinquent student accounts.
INCOME: ONE -YEAR PROJECTION
ITEMIZATION OF INCOME
AMOUNT
(in whole dollars)
Tuition
$
Fees
$
Books sold to students, if applicable
$
Supplies and materials sold to students, if applicable
$
All additional income, if applicable (please itemize below)
§
$
§
$
§
$
TOTAL
$__________________
PAGE 36 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
Provide an annual projection of expenditures for the school’s first year of operation.
EXPENDITURES: ONE -YEAR PROJECTION
ITEMIZATION OF EXPENDITURES
AMOUNT
(in whole dollars)
Salaries and Benefits
Salaries
$
Staff Benefits
$
Recruitment and Marketing
Advertising
$
Postage
$
Telephone
$
All Other
$
Equipment and Facility
Equipment
$
Utilities
$
Mortgage or rent
$
Insurance
$
Maintenance and repairs
$
Other equipment and facility expenses
$
Books, Materials and Supplies
Books
$
Materials and supplies
$
Financial Obligations
Any loans
$
Capital Stock
$
Refunds to Withdrawn Students
$
Other Financial Obligations
$
Taxes
State and local taxes
$
Federal taxes
$
Employee payroll taxes
$
Any other taxes
$
Any Additional Expenditures (identify below)
$
$
$
TOTAL EXPENDITURES
$
PAGE 37 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 23: PAYMENT INTO THE GUARANTY STUDENT TUITION FUND
(GSTF)
Enclose the required GSTF payment with this application.
Make the check or money order payable to the Maryland Higher Education Commission.
Include in the memo section of your check or money order the name of the proposed
school.
NOTE: The GSTF payment is refundable if approval is not granted.
FEDERAL TAX ID NUMBER OR
SOCIAL SECURITY NUMBER: __________________________________
Please make the $2,500.00 payment in the form of a check or money order made
payable to the Maryland Higher Education Commission to:
Maryland Higher Education Commission
Career and Workforce Education
ATTN: Associate Director
6 N. Liberty Street, 10
th
Floor
Baltimore, Maryland 21201
PAGE 38 OF 38
New Private Career School Application
Maryland Higher Education Commission
6 North Liberty St., 10
th
Floor
Baltimore, MD 21201
SECTION 24: AFFIDAVIT FOR PART 2
I do solemnly declare and affirm under the penalty of perjury that the
contents of the foregoing document are true and correct.
NAME (print) _____________________________________________________________
SIGNATURE _____________________________________________________________
TITLE __________________________________________________________________
DATE __________________________________________