ELLUCIAN DEGREE WORKS - Instruction Guide for Faculty and Staff

Instruction Guide for

Faculty and Staff

ELLUCIAN

DEGREE WORKS

 
 
 
Degree Works: Instruction Guide for Students 
 
2 
Contents 
Degree Works Introduction ..................................................................................................................................... 3 
How to Access the Degree Works Worksheet .................................................................................................... 3 
Searching for Students ............................................................................................................................................. 4 
ID Search.............................................................................................................................................................. 4 
Advanced Search ................................................................................................................................................. 5 
Name Search ........................................................................................................................................................ 5 
Level Search ......................................................................................................................................................... 6 
Major Search ........................................................................................................................................................ 6 
Custom Searches ................................................................................................................................................. 7 
Selecting your students ....................................................................................................................................... 8 
Reading the Worksheet ............................................................................................................................................ 9 
Student Card ........................................................................................................................................................ 9 
Degree Progress ................................................................................................................................................... 9 
Degree Block ...................................................................................................................................................... 10 
Distribution Requirements Block ..................................................................................................................... 10 
Major Block ......................................................................................................................................................... 11 
Minor Block ........................................................................................................................................................ 13 
Free Electives Block ............................................................................................................................................ 13 
Courses Ineligible for use Toward a Degree Block ........................................................................................... 14 
In-progress Block ............................................................................................................................................... 14 
Legend ................................................................................................................................................................. 14 
Degree Works What-if ............................................................................................................................................. 15 
How to Access the Degree Works What-If ........................................................................................................ 15 
Using What-If Analysis............................................................................................................................................ 16 
What-If Analysis Elements ................................................................................................................................ 16 
Changing a Major ............................................................................................................................................... 16 
Adding onto the existing Academic Program .................................................................................................. 18 
Future Classes .................................................................................................................................................... 20 
Degree Works Tools ................................................................................................................................................. 21 
Hover Hints ........................................................................................................................................................ 21 
Printer Icon ......................................................................................................................................................... 21 
The Envelope Icon .............................................................................................................................................. 21 
Course History .................................................................................................................................................... 21 
GPA Estimator .................................................................................................................................................... 21 
 

Degree Works: Instruction Guide for Students

Degree Works Introduction

Degree Works provides a personalized degree evaluation for each student. It

allows one to track degree requirements for graduation and helps to create an

educational plan. Degree audit worksheet shows every requirement for

major(s), minor(s), and concentration(s) that must be completed to earn a

degree from Lehigh University. The audit will show which requirements have

been completed, which requirements are in-progress, and which requirements

are still outstanding. The worksheet should be used each term when advising

students on course selection, as well as when making a long-term, semester-by-

semester graduation plan.

HOW TO ACCESS THE DEGREE WORKS WORKSHEET

1) Visit go.lehigh.edu/degreeaudit and select the "Degree Works" link.

2) Click the "Degree Audit" link in the left column on the Advising Profile in

Self-Service Banner.

3) Log into connect.lehigh.edu and click the link for the Degree Audit on the

Faculty Self-Service.

If you are accessing Degree Works off-campus, you must be connected to the

VPN.

Degree Works: Instruction Guide for Students

Searching for Students

Degree Works allows you to search for a single student, as well as a population

of students.

ID SEARCH

The simplest way to search for a student is to know their student ID. When

Degree Works is first opened, the only editable field will be for the student ID

number.

Enter the student’s ID that you are searching for and hit enter to populate the

student’s worksheet.

Degree Works: Instruction Guide for Students

ADVANCED SEARCH

Below Student ID, the link to begin an advanced search is visible. When that

link is clicked, a more robust searching option becomes available.

Using the advanced Search, you can search by Student ID, student name, and/or

any combination of the fields above.

NAME SEARCH

Students can be search for by Last Name and/or First and Middle Name. A

partial name search can be completed as well. For an example, if an advisor

meets with a student, and can not remember if the student spells their first

name “Sara” or “Sarah”, the advisor can enter “Sara” into the first name search

field and find every student in the system named “Sara” or “Sarah.”

Degree Works: Instruction Guide for Students

However, in addition to getting all of the “Sara’s” and “Sarah’s,” the search will

also pull in people named “Sarai” and “Caesar Anthony,” since those names also

contain a four letter sequence of “Sara.”

LEVEL SEARCH

The advanced search can be limited to only students by their specific level.

A search for all “Sara’s” in the system may return a large number of students,

but adding the Undergraduate level filter may reduce the results.

MAJOR SEARCH

Further limiting the search by major will further

reduce the search results. A major search can also

be used to find all of the students in a specific

major. If advisors or department heads are looking

for a quick way to look only at the students active in

their major, a broad search like this can return the

population they are looking for.

Degree Works: Instruction Guide for Students

CUSTOM SEARCHES

In addition to the base curriculum searches available in Degree Works, Lehigh

has built custom fields that can be used to identify specific student populations.

From the Advanced Search, click the down-arrow to expand the custom search

filters. These filters include student status, cohort, sport, academic standing,

and student attributes.

For example, by selecting “Football” from the custom field of Sport, you can look

at the Degree Audits for all of the players on the Football team, as they are

identified within Banner.

Degree Works: Instruction Guide for Students

SELECTING YOUR STUDENTS

If you’ve searched for a population of students, keep all of the checkboxes next

to student ID checked to view the degree audits for all of the students in the

search.

If there is only one student to view, students can be deselected from the

checkboxes, and only the students that remain checked will have their audit

viewable.

Press the Brown “Select” box at the bottom of the screen to bring up the

worksheet.

All of the students from the search will appear in the “Select Students”

dropdown box. Click on the box to view each student’s worksheet individually.

Degree Works: Instruction Guide for Students

Reading the Worksheet

STUDENT CARD

The student card provides an overall summary of a student’s personal academic

information including their level, college, program, major(s), classification,

transfer hours, advisors, academic standing, cohort information, and current

active holds. If applicable, it will also display their minor(s) and

concentration(s).

If a student has multiple degrees, they will be audited separately. Change the

degree in the right-most dropdown to select the audit for each degree.

DEGREE PROGRESS

The degree progress section of the

audit provides a credit spinner of a

student’s progress toward a degree

and shows their current

cumulative grade point average.

The requirements spinner

calculates what percent of their

degree requirements are marked as complete. The credit spinner only calculates

what percent of the total credits needed have been completed. The spinners

include earned and in-progress credits, but it excludes credits not needed for

their degree.

Degree Works: Instruction Guide for Students

DEGREE BLOCK

The Degree Block provides a summary of a student’s graduation requirements.

Each requirement listed will have more detailed information further down on

the worksheet.

You can see in the example above…

Some requirements have been met; these requirements are those with a green

check mark next to them:

Some requirements have not yet been met; these requirements are those with a

red circle next to them:

DISTRIBUTION REQUIREMENTS BLOCK

This block is dependent on the college and degree program that a student is

pursuing. Different colleges and programs at Lehigh will have unique

distribution requirements independent from the major requirements.

Degree Works: Instruction Guide for Students

MAJOR BLOCK

The Major Block details a student’s major requirements and, if applicable, their

concentration requirements.

In the example above…

Some requirements are in-progress; these requirements are those with a blue

half-circle next to them:

Degree Works displays the grade received for each requirement, the credits

associated with that requirement, and the term in which the requirement was

completed.

Degree Works: Instruction Guide for Students

For requirements that have not been completed yet, clicking on the course will

display a detailed description of the requirement. Clicking on JOUR 275 will

display this detailed description:

The title and credit hours for

the course are displayed,

followed by the full course

description, followed by any

prerequisites associated with

the course, followed by

attributes assigned to the

course, and, if the course is

being offered, the dates and

times of the section(s).

Clicking on a range of courses,

such as COMM 300:399, will pull

this detailed description for any

courses that fit within that range

or have the associated attribute.

This can be particularly helpful if

there are a number of electives

that can meet a requirement and

a student wants to explore all of

the options available to them.

Degree Works: Instruction Guide for Students

MINOR BLOCK

If a student has a minor, or multiple minors, the Minor Block will appear

independent of their Major Block. Depending on your program of study, courses

may be shared between the major and minor, so if HMS 343 was a requirement

for a major, it can still be used here to complete a requirement for a minor.

FREE ELECTIVES BLOCK

Free electives are courses that can count toward a student’s overall credit total

or residency requirement but are not used elsewhere on the worksheet.

Degree Works: Instruction Guide for Students

COURSES INELIGIBLE FOR USE TOWARD A DEGREE BLOCK

Courses that have been failed, withdrawn from, repeated, or that did not meet

the minimum grade requirement will populate in this block.

IN-PROGRESS BLOCK

In addition to displaying where they fit on the worksheet, this section of the

audit lists a student’s in-progress and pre-registered coursework.

LEGEND

The legend at the bottom of the worksheet provides explanations of all the

symbols used on the worksheet.

Degree Works will display

additional information on the

symbol when hovering over each symbol.

Degree Works: Instruction Guide for Students

Degree Works What-if

The What-if feature of Degree Works allows a student to explore what their

current progress would look like if they were to alter their current academic

program. Degree Works will display what would happen if they were to add to or

change their major, or add a program of study in additional minors or

concentrations. Students may also use this tool to see what it would look like if

they were to complete classes not currently on the academic record.

It is important to note that the What-if option is for unofficial planning

purposes only. Students must follow the University’s curriculum change process

to formally change academic programs. Additionally, planned courses do not

serve as an official course registration. Students must continue registering for

courses online through Banner in accordance with University policy.

HOW TO ACCESS THE DEGREE WORKS WHAT-IF

1) From the Degree Works Worksheet, click on the What-If link, directly

underneath the student card:

2) This will bring you directly to the What-If Analysis.

Degree Works: Instruction Guide for Students

Using What-If Analysis

WHAT-IF ANALYSIS ELEMENTS

The What-If Analysis is broken up into three different functions: changing a

student’s current academic program entirely, adding additional programs to the

current curriculum, and adding courses for future planning

CHANGING A MAJOR

To see what a student’s audit would look like with a different major, use the top

two sections of What-If: the Program and the Areas of Study. First select a

catalog year., Students follow the catalog that was in place during their first

semester as a degree-seeking student at Lehigh. Students may choose to follow a

more recent catalog, but may not elect to follow an earlier catalog. (For more

information, visit https://catalog.lehigh.edu/usingthecatalog/) After selecting

the catalog year, select a degree from the drop down box. After selecting a

degree, a college may be required, but if only one college is associated with a

degree then this box will automatically fill in with the appropriate information.

Degree Works: Instruction Guide for Students

Finally, after a college has been selected, a major may need to be selected in the

Areas of Study section.

As an example, if the degree of BS in Applied Science is selected, the college and

the major cannot be edited, as there is only one valid choice for that degree:

However, if a degree of Bachelor

of Arts is selected, the following

options will be displayed on the

College dropdown menu:

Additionally, once the college is

selected, the major will need to be selected in the Area of Study. This drop down

will bring in all valid options for the combination of degree and college.

Degree Works: Instruction Guide for Students

ADDING ONTO THE EXISTING ACADEMIC PROGRAM

When keeping the original major and adding a second major or second minor is

being explored, What-If can be used to see more than one area of study at a

time.

Begin by putting the degree, college, major, minor, and concentration in to

match the current program of study. The student card at the top of the screen

will display this information.

Next, click on Additional Areas of Study to add a second major or minor.

The college, major and minor can be altered in this section. In the example

above, the student’s initial area of study was set to match their current program

of study, but the Additional Areas of Study field was updated to add a second

minor onto the program. The What-If audit will now pull both minors into a

Degree Works What-If Worksheet:

Degree Works: Instruction Guide for Students

FUTURE CLASSES

Classes that have not been taken can be added into the Future Courses area to

determine where on a worksheet those courses will be applied.

Here, ENGL 201 and ENGL 343 have been factored into as passed courses, and

the minor in Writing now reflects that there have been additional courses in-

progress:

Degree Works: Instruction Guide for Students

Degree Works Tools

HOVER HINTS

When a course is still needed, hover over the

subject and number to see the course title and

credits:

PRINTER ICON

The Printer Icon allows for the creation of a .pdf file of the worksheet for saving

or printing. It will automatically be formatted slightly different for the page.

THE ENVELOPE ICON

The Envelope Icon allows a user to see the email addresses for the student and

any advisors associated with the student. These are clickable links that will open

the email program on the computer or phone being used.

COURSE HISTORY

Under the three dot menu, course history will display all of the courses a student

has taken in chronological order.

GPA ESTIMATOR

Under the three dot menu, GPA Estimator will display three separate calculators

to determine the following:

• Graduation Calculator will display what GPA a student will need to

maintain to achieve their final goal GPA.

• Semester Calculator will display what a student’s end-of-term GPA will be

based upon a student’s expected final grades for unfinished coursework.

• Advice Calculator will show what a student’s GPA going forward needs to

be to achieve their desired GPA.