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Table of Contents
COMMUNITY STANDARDS OF CONDUCT IN THE RESIDENCE HALLS 6
HOW THE COMMUNITY STANDARDS OF CONDUCT ARE APPLIED 6
RESIDENTS RIGHTS 6
RESIDENTS’ RESPONSIBILITIES 6
1. DAMAGES AND LIABILITY 7
1.1 University Liability 7
(a)
Acknowledgment of risks
(b)
Coverage
(c)
Loss
(d)
Damages
1.2
Resident Liability 7
(a)
Room Condition
(b)
Maintenance Facilities requests
(c)
Repairs
(d)
Damages – mutual liability
(e)
Damages – individual liability
(g)
Room Condition/Move-Out
(h)
Door security
(i)
Damages to public areas
(j)
Repeated/excessive damages to public areas
(k)
Reporting vandalism/public indecency
(l)
Damage charges to residents
2.
UNIVERSITY SERVICES, PROPERTY, APPLIANCES AND EQUIPMENT 8
2.1
Keys 8
(a)
Key duplication
(b)
Replacement locks and keys
(c)
Loaner keys
(d)
Replacement lock procedures
(e)
Temporary BuckID
2.2
University-Provided Room Furnishings and Appliances 8
(a)
Safety
(b)
Transferring furniture
(c)
Cleanliness
(d)
Furniture Protection
2.3
Vending, Laundry and Game Equipment 8
(a)
Damage/tampering
2.4
Windows and Doors 8
2.5
Theft 9
(a)
University services
(b)
Personal property
3.
PERSONAL PROPERTY, APPLIANCES AND EQUIPMENT 9
3.1
Appliances 9
(a)
Acceptable appliances
(b)
Heating elements
(c)
Use of appliances
(d)
Banned appliances in apartments/rooms/suites
(e)
Extension outlets
(f)
Extension cords
(g)
Multiple plugs
(h)
Appliances in specific housing units
3
(i)
Use in public areas
(j)
Hoverboards
(k)
Drones and UAS
3.2
Discarding of Personal Property 10
(a)
Temporary Storage
(b)
After Hours check-out
3.3
Technology Usage 10
(a)
University computing resources
(b)
Illegal downloads
(c)
Terms of use
(d)
Misuse of resources
(e)
Unauthorized services
(f)
Firewall/network services
(g)
Tampering
(h)
Network trafficking
(i)
Distribution of images
(j)
Satellite dishes
3.4
Bicycles 10
3.5
Room Furnishings 10
(a)
Lofts
(b)
Carpet
(c)
Water items
(d)
Structural modifications
(e)
Wall/ceiling-mounted lights/fans
(f)
Common area furniture
(g)
Room paint/wallpaper
(h)
Removal of furniture
(i)
Window coverings
(j)
Common area furniture
3.6
Pets 11
(a)
Service, Assistance, Emotional Support or Therapy Animals
3.7
Exercise Equipment 11
4.
RESIDENT PRIVACY AND BEHAVIOR 12
4.1
Access 12
(a)
Secured entrances
(b)
Right to enter premises
(c)
Search of university premises
(d)
Search and seizure of evidence
4.2
Alcohol 12
(a)
Compliance
(b)
Underage possession/consumption
(c)
Prohibited items
(d)
Proper identification
(e)
False identification
(f)
Supplying to underage individuals
(g)
Open containers
(h)
Group events
(i)
Common source containers
(j)
Misuse/abuse of alcohol
(k)
Games involving alcohol
4.3
Amnesty 13
4.4
Drugs 13
(a)
Compliance
(b)
Reporting to staff
(c)
Misuse/abuse of substances
4.5
Gambling 13
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4.6
Noise 13
(a)
Quiet hours
(b)
Courtesy hours
(c)
Speaker/sound equipment
(d)
Speakers and windows
(e)
Yelling
(f)
Quiet Hours
4.7
Smoking and the Use of Tobacco Products 13
(a)
Smoking – University
(b)
Smoking – Residence halls
4.8
Dining Services 14
(a)
Behavior
(b)
Dining Equipment
(c)
Carryout
(d)
BuckIDs
4.9
Public Spaces 14
4.10
Care of Facilities 14
(a)
Gender Designations
(b)
Trash Disposal in Dumpster
(c)
Trash Disposal in Trash Room
(d)
Trash Compactor
5.
GUESTS AND VISITATION 14
5.1
Guest Behavior 14
(a)
Guest Hosts
(b)
Rights of Roommates
(c)
Guest Escorts
(d)
Guest Bathrooms
(e)
Key Use
(f)
Guest ID
5.2
Guest Safety and Security 15
(a)
Fire Safety
(b)
Host Guidelines
5.3
Overnight Guests 15
(a) Visit Limits
(b) Beds
(c) Lounges
5.4
Visitation Guidelines 15
6.
SALES AND SOLICITATION 15
(a)
Election information
(b)
Postings/flyers
(c)
Student publications
(d)
Signs
(e)
Mail
(f)
Operating a business
(g)
Telephone solicitation
(h)
Door-to-door sales
(i)
Food delivery
(j)
Research projects
7.
SAFETY 15
7.1
911 Emergency Telephone Network 15
7.2
Firearms and Weapons 15
(a)
Possession of firearms/weapons
(b)
Possession of fireworks
(c)
Obligation to report
(d)
Use of weapons
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7.3
Fire Prevention 16
(a)
Halogen bulbs/incense
(b)
Setting fires
(c)
False alarms/reporting
(d)
Evacuation procedures
(e)
Grills
(f)
Open flames
7.4
Identification 16
(a)
Packages requiring 21+ signature
(b)
Pick up arrangements
7.5
Personal Safety 16
(a)
Prohibited Items
(b)
Wall/ceiling hangings
(c)
Hazardous materials
(d)
Hazardous chemicals
(e)
Hazardous materials
(f)
Security alarms
(g)
Unauthorized areas
(h)
Protection of personal property
(i)
Elevator safety
(j)
Elevator emergency item recovery
7.6
Traffic Safety 17
(a)
Traffic signs
(b)
Nonresidents
(c)
Unauthorized areas
7.7
Self-Care 17
8.
MOVE-IN, MOVE-OUT AND BREAK PERIODS 17
(a)
Move-in day
(b)
End of semesters
(c)
Graduating seniors
(d)
Break periods
(e)
Gateway
9.
MAIL AND PACAKGES 17
9.1
General Information 17
9.2
Addition Package Information 17
GATEWAY ADDENDUM 18
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COMMUNITY STANDARDS OF CONDUCT IN THE RESIDENCE HALLS
We want you to look back on your time in the residence halls with memories of success—good friends, good times and good
grades. Ohio State and Housing and Residence Education have established guidelines to help students live together
successfully. These rules and policies include Community Standards of Conduct, published here; Terms and Conditions and the
Undergraduate, Graduate and Gateway Housing Addendums, published in their entirety on the Housing website
(housing.osu.edu); and the Code of Student Conduct, available at trustees.osu.edu/rules/code-of-student-conduct/, which
applies to the conduct of all registered students and registered student organizations. For purposes of this document, residence
halls include on-campus rooms, suites, apartments, and Gateway.
HOW THE COMMUNITY STANDARDS OF CONDUCT ARE APPLIED
Housing and Residence Education staff members, as well as the various governing bodies within the university, rely on
Community Standards of Conduct as a guide to help define acceptable behavior on issues related to university and resident
property or resident behavior. Residents who violate policies may be held accountable for their behavior, up to and including
termination of their contract or housing agreement in accordance with the notice and hearing procedures set forth in the Code
of Student Conduct and/ or the Ohio Revised Code 5321.031, “Termination of Student Tenant Rental Agreements.”
Once an alleged violation of policy is reported, the student(s) alleged to be involved are asked to meet with the Hall Director,
Housing Coordinator (or Assistant Hall Director) to discuss the violation. During this meeting, the administrator may determine
whether an individual intervention, community intervention, or judicial hearing is warranted.
Residence hall officials may refer cases involving suspected violations of these standards to the Office of Student Conduct. For
more information regarding the Code of Student Conduct, visit http://trustees.osu.edu/rules/code-of-student-conduct/.
RESIDENTS’ RIGHTS
As members of the residential community, you have the right to expect the following:
• The ability to sleep, read and study, free from undue interference, unreasonable noise and other distractions.
• A clean-living environment.
• Freedom from harassment as defined in University Policies 1.10 and 1.15, so sufficiently severe, persistent, or pervasive
such that it unreasonably interferes with, denies, or limits an individual’s ability to participate in or benefit from the
university’s education and employment programs and activities.
• Assistance and support resources from housing staff.
RESIDENTS’ RESPONSIBILITIES
As members of the residential community, you have the responsibility to:
• Help maintain an environment conducive to academic pursuit.
• Treat fellow residents and housing staff with respect, consideration and cooperation.
• According to every resident personal dignity and report incidents of racial or other discrimination or harassment to
Housing and Residence Education staff.
• Understand and comply with all university and housing policies and regulations.
• Resolve personal and community issues in a calm and diplomatic manner.
• Take action by addressing any situation with a Housing and Residence Education staff member or a fellow resident (if
you feel comfortable) when it interferes with your rights or the rights of others.
• Exercise an individual commitment to personal and community security.
Handbook Policies
1.
DAMAGES AND LIABILITY
1.1
University Liability
(a)
The university acknowledges, and the resident is hereby made aware, that criminal activity, personal injury
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and theft occur, and the risk exists for such future occurrences on university premises, specifically
within and around residence halls and adjacent dining facilities. Therefore, the resident agrees to assume
responsibility for their own personal safety and security, as well as for their own personal belongings.
(b)
In order to reduce the financial burden of replacing personal belongings after such unexpected events, or
accidental damage to the property of others, including university property, residents are strongly encouraged
to obtain appropriate coverage, including renter’s insurance. OSU does not endorse any specific insurance
company and recommends that you consult with your current insurance provider regarding appropriate
coverage options, including renter’s insurance.
(c)
The university does not assume responsibility for any resident’s, guest’s or other person’s loss of money or
valuables, or for the loss of or damage to property due to natural and unnatural causes (i.e., flooding, fire,
etc.), or injuries, personal or otherwise, sustained on or about the residence and adjacent dining facilities.
As stated in the Housing Contract, the university encourages students to contact local insurance carriers
concerning the availability of protecting against such losses.
(d)
Residents must pay charges for damages levied against them by Housing and Residence Education.
Residents who do not pay charges may be subject to university disciplinary action.
1.2
Resident Liability
(a)
Upon arrival, each resident of an apartment or room should inspect the condition of items in the
apartment/rooms/suite. A service request (s2f.osu.edu) should be submitted within 7 days of moving in for any
University property that is damaged and requires repair or replacement.
(b)
The student or staff member, in order to initiate repair or replace damaged objects, must complete service
requests. Service requests may be submitted online by selecting “Maintenance/Facilities Request” on the
menu bar of the Housing and Residence Education web page (housing.osu.edu).
(c)
Maintenance and housekeeping staff members repair, replace, or adjust university equipment or property.
Residents are not permitted to do so.
(d)
All residents of an apartment/room are held mutually liable for damages to the apartment/room once
occupancy is established.
(e)
An individual resident of an apartment/room is solely liable for damages to the apartment/room when
individual responsibility for the damages can be clearly established.
(f)
It is the resident’s responsibility to complete a service request (s2f.osu.edu) within one week of move-in, to notify
staff of any needed repairs in the assigned apartment/room/suite. Rooms, apartments, or suites must be in the
same condition upon resident departure as they are upon arrival.
(g)
Residents are responsible for locking their apartment/suite/room doors. Residents may be held accountable for
loss of personal belongings or university property if their apartment/suite/room doors are not properly secured.
Properly secured means the door is closed and locked.
(h)
Residents are held liable for damages to public and semipublic areas of the residence halls when individual or
group responsibility for the damages can be clearly established. Residence hall elevators are considered part
of the residence halls’ public areas. Elevator tampering includes, but is not limited to, graffiti, pushing the
emergency bell when there is no emergency, or purposely stopping the elevator by jumping or other means.
(i)
When individual or group responsibility for repeated or excessive damages to public areas of the residence
halls cannot be established, all residents of the hall are held financially liable for those damages. This policy is
in accordance with the Terms and Conditions of the Residence Halls Contract.
(j)
Residents who observe vandalism within and around University Housing and fail to report the vandalism
to a Housing and Residence Education staff member may be held financially liable for the damages and
subject to university disciplinary proceedings and/or criminal charges.
(k)
Residents may be charged for damages, including damage resulting from the resident’s acts or omissions,
whether accidental or not. The university encourages students to contact local insurance carriers
concerning the availability of protection against damages, losses, costs or other liability resulting from damage
to personal property, property of other residents and/or university property.
2.
UNIVERSITY SERVICES, PROPERTY, APPLIANCES AND EQUIPMENT
University services, property, appliances and equipment are available to residents for their use while living on campus.
2.1
Keys
University room, apartment and suite keys are issued to the assigned occupants of the rooms, apartments or suites. Residents
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may not lend their keys to anyone. This includes both hard keys and electronic/ID key cards. Lost, missing, or stolen keys must
be reported as soon as possible to residence hall staff. If a key should be lost, a temporary lock shall be placed on the door and
the resident will be charged $150 for a complete lock change to ensure safety and security. (See section 14 of the Terms and
Conditions of the Residence Halls Contract.)
(a)
It is a violation of state statutes and university regulations to duplicate keys or key cards to any residence hall
or commons area door.
(b)
Residents are financially responsible for the cost of changing locks and producing keys to residence hall doors
and mailboxes if applicable if they do not return their residence hall keys when they check out of a
residence hall.
(c)
Residents who accidentally lock themselves out of their apartments/rooms may borrow a brass key or a
keycard for a limited time by presenting their university identification at the residence hall front desk or the
housing office. However, an unreasonable amount of lockouts will result in charges to ensure resident security.
$20 fee. Failure to return a temporary brass key issued will result in a $150 fee.
(d)
Locks may NOT be changed or added without prior written permission of Housing and Residence
Education. Locks and the appropriate keys must be left in place upon vacating the premises.
(e)
Temporary BuckID’s are available at your assigned building’s front desk in case a resident loses their BuckID
outside of the normal business hours for the BuckID office. (Go to www.buckid.osu.edu for additional
information.) Temporary BuckID’s are active for a maximum of 72 hours. Residents must visit the BuckID office
during this time to have their ID replaced. A resident will not be issued multiple temporary IDs for the same
loss. As stated in the automated electronic confirmation email, failure to return the temporary ID within 72
hours to the front desk in which the card was issued will result in a $20 fee.
2.2
University-Provided Room Furnishings and Appliances
(a)
Room, apartment or suite furnishings provided by the university may be arranged in any reasonable manner
that does not endanger resident safety, with the exception that any furnishing bolted to a wall or floor, which
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ust remain in its original position.
(b)
Room, apartment or suite furnishings provided by the university may not be transferred or interchanged
among room, apartment, suite or public areas. Residents may be billed for missing furnishings upon checkout
from the room, apartment or suite.
(c)
All university-provided appliances (microwave/refrigerator, freezer, stove and dishwashers
where applicable) must be in the same working condition upon departure as they were upon
arrival.
(d)
As stated in the automated electronic confirmation email, failure to return a loaner card or temporary brass
key issued by the front desk within 30 minutes will result in a $30 fee.
(e)
All university-provided furniture must remain in the room/suite and in the same working condition upon
departure as they were upon arrival.
2.3
Vending, Laundry and Game Equipment
Many residence halls are equipped with washers, dryers and vending machines and may include game equipment that is
available for the exclusive convenience of residents. Washers and dryers in the residence halls are available at no charge.
Laundry facilities are available only to those living in university housing. Please report inoperable machines or appliances to
residence hall staff.
(a)
Tampering with or maliciously damaging any machine, appliance, or game equipment is prohibited.
2.4
Windows and Doors
For reasons of safety and design, stops or seals on window screens and doors may not be loosened or removed. Residents will
be assessed for the cost of window screens, stops, or seals that they damage or otherwise cause to be replaced. Nothing may
hang or be thrown from a window. (Refer to 3.5 (i) for more information on windows)
2.5
Theft
Theft, or the unauthorized use or possession of university property, services, resources, or the property of others is a serious
offense—one that will be investigated and may be punished to the full extent of university policy and federal, state and local
laws and ordinances.
(a)
Theft of university services includes, but is not limited to, the unauthorized use of network access, cable/Philo
accounts and BuckID accounts or services.
(b)
Residents may not use another’s personal property without prior authorization, including, but not limited to,
another’s access to BuckID account.
3.
PERSONAL PROPERTY, APPLIANCES, AIR PURIFIER AND EQUIPMENT
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Residents may bring some personal property, appliances and equipment to campus for use in their apartments, rooms or
suites, provided that such property, appliances and equipment do not endanger resident safety, restrict reasonable freedom
of movement within shared living space and do not violate the policy guidelines outlined below. These policy guidelines were
developed with consideration for resident needs and safety, as well as with consideration for the structural design of
residence hall facilities.
3.1
Appliances
Residents may use some personal appliances within their rooms, apartments or suites, provided the appliances and their power
cords carry Underwriters’ Laboratory approval and are in good condition. Power cords and appliances must be in good working
order for the safety of all residents and facilities.
(a)
Residents may use the following appliances in their rooms, apartments or suites: clocks, stereos,
televisions, fans, personal computers, lamps, rice cookers, and the university-provided
combination microwave/ refrigerator/freezer*. (*this combination appliance is not provided at Mendoza House,
Gateway, Neil or Worthington)
(b)
Residents, exercising reasonable caution, may use the following appliances in their apartments, rooms or
suites: pod-style coffee makers, hot air popcorn poppers, irons and hair appliances.
• If the appliance has a heating element, the element must be enclosed.
• Appliances are to be used on a noncombustible surface and never on bedding, upholstery, or wood
surfaces.
(c)
Appliances should be attended to while in use and unplugged when not in use.
(d)
Residents may not use the following appliances in the residence halls: including but not limited to 3D printers,
microwave ovens and refrigerators (other than the combination microwave/refrigerator/freezer) as well as toaster
ovens, hot pots, electric skillets, hot plates, electric grills, electric blankets, heating pads, space heaters, sun
lamps, air conditioners, air fryers, or any popcorn popper other than a hot air popcorn popper. Residents in
Gateway: please refer to the addendum at the end of this document.
(e)
An extension outlet bar equipped with a circuit breaker is the recommended extension device. Cords should
never be placed across aisles, wrapped around metal fixtures or furniture, or run through doorways or under
carpet or bedding.
(f)
Residents may not use any extension cord on a permanent basis.
(g)
Octopus plugs or other multiple plugs are prohibited.
(h)
Residents living in the following facilities, and exercising reasonable caution, may use additional appliances in
the kitchen areas of their living quarters:
237 E. 17th Avenue | Neil Building | Worthington Building | Mendoza House
Fechko House | Pomerene House | Hanley House | German House | Gateway Complex
(i)
The following additional appliances may be used in the community kitchen only: self-contained fryers, electric
skillets and toasters. *Students living in units with kitchens should consult with their hall director for clarification
of exceptions.
(j)
Hoverboards and similar lithium battery self-balancing personal transportation devices (such as electric
scooters), are not permitted to be used in any residence hall, including rooms, suites, hallways, or any public
space. However, they may be charged in private rooms only if the device has been certified by the
Underwriters’ Laboratory (UL).
Additionally, follow these guidelines for all lithium battery self-balancing personal transportation devices:
• Observe charging of device at all times and do not charge overnight
• Do not charge a device overnight or in a separate room where one cannot observe it at all times
• Charge and store in an open, dry area away from combustible materials
• Do not charge directly after riding; first allow the device to cool
(k)
Drones and micro drones are not permitted to be used in any residence hall, including rooms, suites, hallways,
or any public space. Use of drones and similar Unmanned Aircraft Systems (UAS) on Ohio State property are
subject to requirements found in Ohio State’s UAS policy found at http://go.osu.edu/uas-policy. All flights must
have prior university permission as per policy.
(l)
The use and/or storage of motorized scooters, including battery operated ones, are prohibited in residence
halls.
3.2
Discarding of Personal Property
(a)
Any items, including but not limited to personal property, left behind in the contracted residential space will be
stored on a temporary basis for 7 days and then discarded if not claimed and retrieved by the resident. The
University is not able or responsible to ship items left behind by residents or guests.
(b)
Residents who do not follow the approved check out process will have any remaining items discarded either
immediately after vacating their room/suite/apartment or the contract termination date.
(c)
The Ohio State University is not liable for personal items left behind in public spaces. Personal items left behind
in public spaces within the facility may be discarded. All personal items remaining in the laundry facilities that
are not actively being laundered will be removed and discarded at 10am on Tuesdays.
3.3
Technology Usage
The Ohio State University, through Housing and Residence Education, provides network connection services in the residence
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halls and other university-owned housing facilities.
(a)
Use of this service is a privilege, and it is the responsibility of each user to utilize these services appropriately.
By connecting a host/computer to ResNet, users are bound to and required to adhere to all aspects of
The Ohio State University Policy on Responsible Use of University Computing Resources, found at ocio.osu.
edu/sites/default/files/assets/Policies/Responsible-Use-of-University-Computing-and-Network-Resources-
Policy.pdf, as well as any and all university, city, county, state and federal regulations.
(b)
Housing and Residence Education cooperates with the Office of Chief Information Officer (OCIO) in the
compliance of all federal and state laws; all university rules and policies; and all applicable contracts and
licenses including, but not limited to, laws of libel, privacy, copyright and trademark. Included in such
laws, rules, policies, contracts and licenses are piracy or copyright infringement, as in the case of illegal
downloading of music, software, etc.
(c)
In addition, users of ResNet at Ohio State are required to adhere to the following terms of acceptable use. Any
actions that are deemed a violation of these policies may result in a termination of services and/or monetary
fine, and/or judicial or criminal sanctions.
(d)
Residents will refrain from abuse and excessive use of the finite resources and hosts connected to ResNet and
the Ohio State network. Users will also refrain from abuse and excessive use of hosts and services outside of
ResNet and Ohio State.
(e)
As the intent of ResNet is to provide residents with access to outside services, users will not attempt to run
any unauthorized services.
(f)
Residents will not attempt to circumvent the ResNet firewall or any other established network services.
(g)
Residents will not modify or tamper with any ResNet network wiring, hardware or jacks.
(h)
Residents are responsible for all network traffic originating from their host.
(i)
Using electronic or other means to make a video or photographic record of any person in a location where
there is a reasonable expectation of privacy without the person’s prior knowledge, when such a recording is
likely to cause injury, distress, or damage to reputation is prohibited. This includes, but is not limited to, taking
video or photographic images in showers, residence hall rooms and restrooms. The storing, sharing, and/or
distributing of such unauthorized records by any means is also prohibited.
(j)
Residents may not bring or install satellite dishes in or on university and/or Housing and Residence Education
property.
3.4
Bicycles
Bicycles or personal mobility devices (owned or otherwise) larger than a skateboard may be stored outdoors in one of the
bicycle racks provided. In some halls, spaces called “Bike Rooms” are available for indoor bicycle storage. In halls without bike
rooms, bikes are not permitted in the building. Bicycles or personal mobility devices larger than a skateboard may not be stored
in individual rooms or suites or ever ridden in the building.
3.5
Room Furnishings
Residents may add limited personal furnishings to their rooms or suites, provided that the furnishings neither restrict reasonable
freedom of movement within shared living space nor endanger resident safety.
(a)
In certain residence halls it may be possible to loft university-provided beds. Where this is available some
bed types allow beds to be lofted using university equipment and some bed types will require students
who desire to loft their bed to rent a bed loft through a specific company the university has designated.
Students are prohibited from lofting their own beds. To request a bed to be lofted, they must contact
environmental services by submitting a service request at go.osu.edu/servicerequest. All lofted beds are
required to have bed rails which can also
be installed by contacting environmental services. Residence hall furniture must remain in the room or suite
even if it is not used as part of the loft.
Housekeeping cannot store unused furniture.
(b)
Residents may carpet their rooms or suites if they are not carpeted.
• Carpet may not have foam backing, and carpet padding is not permitted.
• Residents may not modify university property to accommodate carpet. They may not use double-sided or
other tape, glue, adhesive, or nails in carpet installation.
• Residents who install carpet must remove it before checkout and haul it away from campus.
• Residents are assessed for damages caused by carpets and for any special housekeeping services made
necessary by installation or removal.
(c)
Waterbeds, pools of water and water chairs are not permitted in residence halls.
(d)
In personalizing apartments, rooms or suites, residents may not rewire them or otherwise modify electrical
outlets, switches, fixtures, or wall coverings.
(e)
Installing wall/ceiling-mounted electrical items (including, but not limited to, fans, lights, etc.), is prohibited. LED
lights with foam backing are prohibited.
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(f)
Residents may not move furniture from the public areas of the residence hall to their apartment, room or suite.
(g)
Room painting and wallpapering are not permitted.
(h)
Resident room or suite furnishings including room doors may not be removed.
(i)
Windows must remain clear from obstruction and university window coverings need to be visible from
the outside. Posting, hanging or otherwise displaying signage, lighting or other materials in or around the
residence hall windows or on university window coverings is not permitted.
(j)
All university-provided furniture must remain in the room/suite and in the same working condition upon
departure as they were upon arrival.
(k)
LED lights with removable adhesive backing are prohibited.
3.6
Pets
Residents may keep goldfish or nonhazardous tropical fish, but other types of pets are not permitted in the residence halls at any
time. Remember to plan for your fish over break periods. Hazardous pet fish, such as piranhas, are not permitted. Aquariums must
be unplugged before you leave. The temperature of the water will fluctuate, thus putting your fish at risk. Aquariums must be 20-
gallon capacity or less.
(a)
Service, Assistance, Emotional Support or Therapy Animals in Ohio State University Facilities
• The University has a general “no pets” policy in all of its buildings. Pets are allowed on the grounds when
leashed and under control. Service Animals are generally allowed to accompany their handlers in any
building or public space where their handlers are permitted. Emotional Support and Visiting Therapy
animals may be allowed in specified areas of the University with advanced approval.
All animals are the responsibility of their handlers and should be under their control (in proximity
to the handler and responsive to commands, in harness, leashed or in a carrier). An animal’s behavior is
considered the responsibility of the handler; the animal will be held to the same basic standard of conduct
as their handlers. If they are disruptive to university business or community behavioral expectations for
educational, medical and residential environments handlers may be asked to correct the animal’s
behavior or remove it from the environment.
If you plan to live in a campus residence and utilize a Service Animal or Assistance Animal as you work
with Housing and Residence Education on arranging housing, we ask that you provide a brief statement
indicating:
• That you are a person with a disability and will be using a Service Animal;
• The primary service tasks the animal performs;
• All residents are required to provide documentation that they have had an appropriate medical exam
and vaccinations; we ask the same of your service animal. Please submit a vaccination certificate or
letter identifying your animal and indicating a clean bill of health and up to date vaccinations from your
veterinary health provider.
• E-mail, Fax or Mail the statement to: Housing and Residence Education, housing@osu.edu 614-292-8266 phone,
614-292-6906 fax
If you have questions, would like assistance planning for a Service Animal on campus, need to arrange local
veterinary care, or have a concern about your treatment and access when accompanied by your Service
Animal contact the Ohio State University ADA Coordinator at ada[email protected], 614-292-6207
If you have questions or need assistance with a Service Animal in Training on campus, contact the
ADA Coordinator at ada[email protected], 614-292-6207
3.7
Exercise Equipment
(a)
Hand weights, free weights or other weight lifting equipment under 10 pounds may be used in resident
apartments, rooms or suites.
(b)
Other equipment can create safety, space, and facility concerns and is prohibited, including equipment that
attaches to or may impact the structure of the space or facility as determined by Student Life Facilities staff.
4.
RESIDENT PRIVACY AND BEHAVIOR
4.1
Access to residence halls and apartments
The university will strive to provide a safe and secure housing for residents while respecting the residents’ rights to privacy, and
every effort is made to ensure privacy in University Housing.
(a)
To ensure a safe and secure residential environment, all exterior residence hall doors are secured with a
BuckID reader or key lock. Residents will have 24-hour access to the main residence hall doors of their
hall/complex and may have limited access to auxiliary doors during the day. Terms and Conditions and
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Addendums published in its entirety on the Housing website and the Code of Student Conduct, available at
studentlife.osu.edu/csc.
(b)
A designated university official has the right to enter any part of the university premises, with or without
notice, to perform reasonable custodial, maintenance and repair services, to recover university property,
to inspect for damages or cleanliness, or in case of emergency. In University Housing, reasonable effort will
be made to give a 24-hour notice before the service or inspection is performed. Please note that routine work
and inspections occur during semester breaks.
(c)
A designated university official may enter and search university premises if there is reason to believe that
the premises are being used for an illegal purpose or a purpose that violates health or safety regulations or
interferes with normal university operation.
• Evidence found in such a search might be confiscated and used in disciplinary proceedings.
(d)
In University Housing, the designated university official shall be a Housing Coordinator, Hall Director, Assistant
Hall Director, or Assistant/Associate Director of Housing and Residence Education. When a Housing Coordinator,
Hall Director, or Assistant Hall Director enters and searches any residence as provided for under this paragraph,
reasonable efforts must be made to have present a resident of the room or apartment being searched. (See the
Code of Student Conduct.) Law officials may enter, search and seize evidence in accordance with applicable law.
4.2
Alcohol
The legal drinking age in Ohio is 21. The university and Housing and Residence Education comply fully with all federal, state, and
municipal regulations regarding the sale, possession and consumption of alcoholic beverages.
(a)
Residents and their guests may not possess alcohol, including empty containers, or consume alcohol in a
manner inconsistent with either the policies of the university or those of Housing, including STEP
approved chapter houses, or in violation of the Ohio Revised Code. Those found in violation must
immediately dispose of the alcohol when requested to do so by housing staff or other university officials.
(b)
Residents 21 years of age and older may possess and consume legal beverages in private residence hall
rooms and apartments (with the door closed) when such possession and consumption is consistent with the
Ohio Revised Code (codes.ohio.gov/orc) and the Code of Student Conduct
(trustees.osu.edu/rules/code-of-student-conduct/).
(c)
Cans, bottles, cartons and kegs may not be used as decorative items. In addition, those containers/items that
promote the excessive and/or irresponsible use of alcohol (e.g., beer bongs, funnels, etc.) are prohibited.
(d)
Individuals who bring alcoholic beverages into residence hall rooms and apartments must produce a driver’s
license or state identification card upon request as proof of eligibility to consume or possess alcohol. A
university identification card is not acceptable for this purpose.
(e)
Students are not permitted to be in possession of any false identification or any identification card that does
not belong to them.
(f)
Supplying alcohol to an underage person is illegal.
(g)
Open containers of alcohol and the consumption of alcohol in public areas such as corridors, lounges, study
rooms and outdoors on University Housing property are prohibited.
(h)
Alcohol is prohibited at undergraduate group events within residence hall facilities.
(i)
Residents may not bring in or store kegs or similar containers that hold large amounts of alcohol in the
residence halls or in their apartments, rooms or suites.
(j)
The misuse (underage drinking, drinking in unauthorized areas, etc.) and the abuse of alcohol (drinking to
an extent such that one’s behavior and judgment are impaired or results in disruption of others) are prohibited,
regardless of where the alcohol was consumed. The effects of alcohol misuse and abuse include excessive
noise, interpersonal conflict and vandalism. The individual who misuses or abuses alcohol not only negatively
affects the community but also endangers the individual resident.
(k)
To avoid the misuse and abuse of alcohol, games requiring or involving the consumption of alcohol are
prohibited in the residence halls.
4.3
Amnesty
(a)
At the university’s discretion, amnesty may be extended to students who may be hesitant to report violation of
the code to university officials because they fear that they themselves may be accused of minor policy
violations, including but not limited to underage drinking, at the time of the incident. If a student is granted
amnesty, an educational discussion or other informal resolution may be considered, but no university conduct
proceedings under this code will result.
(b)
At the university’s discretion, amnesty may also be extended on a case-by-case basis for minor policy
violations when students request assistance for others in need, including the person receiving assistance. If a
student is granted amnesty, an educational discussion or other informal resolution may be considered, but no
university conduct proceedings under this code will result. In cases of academic misconduct, need does not
include the inability of a student to complete an assignment without assistance.
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4.4
Drugs
The university and Housing and Residence Education comply fully with all federal, state and local regulations.
(a)
Use, production, distribution, sale, or possession of drugs or controlled substances in violation of federal,
state, or municipal laws is prohibited by the university and is not permitted in the residence halls. This
includes, but is not limited to, the misuse of prescription drugs.
(b)
Residents are responsible for reporting the use, production, manufacture, sale, distribution and/or possession
of illegal substances within any area of the residence halls to residential hall staff.
(c)
In addition, the misuse of substances that present physical or psychological hazards to individuals is
prohibited— including prescription drugs or over-the counter medications.
4.5
Gambling
In accordance with the Ohio Revised Code 2915.02 (codes.ohio.gov) gambling in any form is not permitted within University
Housing or on university premises. Such activities include, but are not limited to, football parlays, card games involving money,
lotteries, betting, bookmaking, games of chance, schemes of chance and raffles in which a ticket must be purchased.
4.6
Noise
Residents must understand and abide by quiet and courtesy hours.
(a)
Quiet hours are times when noise from speakers, televisions, computers and conversations must not be
clearly audible in apartments/rooms from areas such as hallways, adjoining apartments/rooms, or through
open windows.
• All residence halls observe quiet hours begin at 9 p.m. Sunday through Thursday nights and at 1 a.m.
Friday and Saturday nights. Quiet hours extend until 7 a.m. daily.
(b)
Courtesy hours are all other times. During courtesy hours, residents are expected to keep from unduly
interfering with anyone else’s ability to sleep, read or study. Students who are asked to be quiet during
courtesy hours are expected to do so.
(c)
The use of equipment—such as speakers, radios, amplifiers, sub-woofer speakers, video game equipment, car
engines or musical instruments including car sound systems—in a manner that violates a standard of quiet
conducive to study or sleep is not permitted.
(d)
Speakers may not be placed facing out of an open window.
(e)
Yelling between buildings and banging on or rattling pipes in the buildings or apartments is prohibited.
(f)
Beginning the day after the last day of classes, through the last day of exams, 24-hour quiet hours shall be in
effect.
4.7
Smoking and the Use of Tobacco Products
(a)
Smoking and the use of tobacco are prohibited in or on all university owned, operated, or leased property
including vehicles. Tobacco is defined as all tobacco-derived or containing products, including and not limited
to, cigarettes (e.g., clove, bidis, kreteks), electronic cigarettes, vapes, cigars and cigarillos, hookah smoked
products, pipes and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g. snus).
It also includes any product intended to mimic tobacco products, contain tobacco flavoring, or deliver nicotine
other than for the purpose of cessation.
(b)
Smoking is not permitted in the residence halls. This includes, but is not limited to, the following: student
rooms, hallways, doorways, reception areas, lobbies, lounges, restrooms, stairwells, loading docks,
trash rooms, or computer areas.
4.8
Dining Services
Dining Services has a strong commitment to providing a pleasant environment in all dining operations.
(a)
Initiating or participating in throwing food, drinks, or eating utensils is prohibited.
(b)
No dining equipment, including, not limited to serving/eating utensils and dishes, may be carried out
of the dining commons area.
(c)
Food items, other than those permitted and advertised as such in the dining commons, may not be carried out.
(d)
BuckIDs are not to be shared for food services. A traditional meal plan is purchased for one user, and access
or attempt to access a dining hall with a BuckID by anyone other than the BuckID account holder is not
permitted and may be referred to Office of Student Life Student Conduct, OSU Police Division and/or
the appropriate office for further review.
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4.9
Public Spaces
Public spaces are provided to meet academic and social needs. Sleeping is not permitted in public residence hall/dining spaces
and where applicable apartment patios and/or balconies.
4.10
Care of Facilities
Residents are expected to care for public and private spaces. This includes: disposing of trash in the receptacles provided;
cleaning any spills/messes; using furniture in the intended manner, lounge furniture cannot be removed; and using the restroom
facilities for their intended use.
(a)
Restrooms must be used according to posted gender designations. University policy supports individuals in
using the restroom that corresponds to their gender identity. One restroom on each wing in remodeled
facilities will be designated as all-gender and available for use by all students and guests.
(b)
Students in the following communities must dispose of their trash and recycling in the appropriate outside
containers: Archer House, Hall Complex (Neil Building, Worthington Building, Scholars East,
Scholars West, Fechko House, German House, Hanley House, and Pomerene House), Lawrence Tower,
Mendoza House, Norton House, Park-Stradley Hall, Residence on 10th, Siebert Hall, and Smith-Steeb Hall.
(c)
Students in Blackburn House, Bowen House, Busch House, Drackett Tower, Halloran House, Haverfield
House, Houston House, Nosker House, Raney House, Scott House, Taylor Tower and Torres House,
must dispose of their trash and recycling in the first-floor trash room.
(d)
Residents are prohibited from placing or throwing trash on top of the trash compactor.
5.
GUESTS AND VISITATION
With appropriate consideration for safety and security issues, and consistent with the following visitation guidelines, residents
may welcome guests into their halls, rooms, or suites. In doing so, however, residents assume responsibility and may be held
accountable for their guests’ behavior. All guests must wait in the lobby area for their host and may not be unescorted in
the building at any time. Residents must also advise guests of these guidelines.
5.1
Guest Behavior
(a) All guests must have a resident host and be accompanied by the resident host at all times. The host must
inform their guest(s) of applicable university and housing policies. Residents may be held accountable for their
guests’ conduct.
(b) Guests must not infringe on the rights of roommates or other residents.
(c) All guests must have resident escorts.
(d) Guests must use restrooms according to posted gender designations. University policy supports individuals
using the restroom that corresponds to their gender identity. One restroom on each wing in remodeled facilities
will be designated as gender inclusive and available for use by all students and guests.
(e) Guests may not use a resident’s key or ID for any reason. A resident may be held responsible for knowingly
permitting a guest to use their ID or keycard and for any consequences arising from such use.
(f) Guests are strongly encouraged to carry a valid state ID on their person at all times. Failure to produce a valid
ID may result in their removal from the residence hall.
5.2 Guest Safety and Security
Hosts are responsible for their guests’ behavior, and guests must behave in a manner consistent with Community Standards of
Conduct, including, but not limited to, the following:
(a) Hosts are responsible for ensuring that guests are aware of fire evacuation and safety procedures in the event
of emergency.
(b) Hosts must adhere to all specified host, escort and guest registration guidelines for their apartments. Failure to
comply with any of these guidelines may result in revocation of a guest’s access to apartment buildings, police
intervention and/or disciplinary action.
5.3 Overnight Guests
With the consent of all roommates, and consistent with the following overnight and visitation policies, residents may welcome
occasional overnight guests in their rooms/apartments.
(a) Guests may stay overnight a maximum of three nights during any seven-day period without prior authorization
from the housing coordinator, hall director or assistant hall director or designee.
(b) Guests may occupy housing beds only with the permission of the resident to whom the bed is assigned.
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(c) Guests may not sleep in lounges or on lounge furnishings, in lobby areas or in other public spaces.
5.4 Visitation Guidelines
All residents may declare their apartment, room or suite off limits for visitation during certain days or hours by using the
roommate agreement process. At all other times, with the permission of all roommates, residents may invite guests into their
apartments, rooms or suites.
6.
SALES AND SOLICITATION
To protect resident privacy and to ensure adherence to university policies, canvassing or solicitation of funds, sales,
memberships, subscriptions, or distribution of literature in University Housing and Dining operations is prohibited unless
permission is first granted in writing by Housing and Residence Education, 190W.Woodruff, 292-3930. University and residence
hall groups are responsible for obtaining appropriate permission for any canvassing, sales, or solicitation activities they wish to
initiate in the residence halls or dining commons. This includes:
(a)
All residence hall student publications (for example, hall government newsletters) may be distributed only
within their respective halls or complexes.
(b)
Signs may not be posted on residence halls or dining commons exterior doors, walls, or in any other
unauthorized areas.
(c)
An individual or group may not act as a vendor or sales agent or set up or operate a business enterprise of any
kind in university residence halls or dining commons, except as authorized in writing by Housing and
Residence Education.
(d)
Telephone solicitation is prohibited.
(e)
All door-to-door sales or solicitations are prohibited. Residents who order goods or services, in addition to
food, must accept delivery in their residence hall lobby or exterior of the residence hall facility.
(f)
Food delivered to a residence hall must first be ordered by a resident.
7.
SAFETY
7.1
911 Emergency Telephone Network
Dialing 911 or the use of an emergency phone in a non-emergency situation is prohibited by the university and by law.
Ohio State University Police may be contacted in a non-emergency by dialing (614) 292-2121. Use 911 when immediate
assistance is required for life threatening or other emergencies, including medical emergencies, fires or issues requiring
immediate support from fire or police personnel.
7.2
Firearms and Weapons
(a)
In alignment with the Code of Student Conduct, possession and/or use of any type of firearm or other
dangerous weapon or device is not permitted. Except as provided by the Code of Student Conduct,
this includes areas in or around University Housing. This prohibition includes, but is not limited to, guns, chemical
and dry ice bombs, explosives, bows and arrows, darts, fireworks, knives, paint guns, BB
guns, pellet guns, air-soft guns, Tasers/stun-guns, nightsticks, sling shots and martial arts equipment.
This prohibition includes persons in possession of a concealed firearms permit.
(b)
The use and/or possession of fireworks, including novelty items, smoke bombs or explosive devices of any
type, is not permitted in or around University Housing and is prohibited by the Ohio Revised Code.
(c)
Residents must report the unlawful possession, use, or storage of firearms, weapons, or explosives
to Housing and Residence Education staff.
(d)
Use or misuse of weapons, devices, or substances in a manner that causes or threatens serious harm to the
safety or security of others is prohibited.
7.3
Fire Prevention
Each residence hall adheres to the specific regulations concerning fire prevention and safety that are mandated by the Ohio Fire
Code. Violations of these regulations are violations of state law and are prohibited.
(a)
Residents, in addition to Ohio Fire Code stipulations, are prohibited from the use of halogen
bulbs and incense.
(b)
Setting fires inside or outside University Housing is prohibited and is punishable under the Ohio Fire Code.
This includes, but is not limited to, igniting bulletin boards, wall coverings, trash containers and
door decorations. The police will be involved in investigating all fire incidents.
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(c)
Pulling a fire alarm or falsely reporting an emergency to the police or fire department is prohibited and is
punishable under the Ohio Fire Code.
• Residents of a room or suite may be charged for unnecessary fire safety visits when it is determined that
the smoke detector in an individual room was intentionally or negligently activated.
• The unauthorized use, tampering, or damage to emergency or safety equipment, including, but not limited
to, smoke detectors, fire extinguishers, building fire hose connections and sprinkler systems is prohibited
and is punishable under the Ohio Fire Code.
(d)
Obstructing or disobeying emergency evacuation procedures or drills is prohibited and is punishable under
the Ohio Fire Code. If the fire alarm bells are ringing in a building, residents must evacuate the building.
(e)
The Department of Public Safety Fire Prevention prohibits the use of non-university charcoal grills on campus.
Propane grills may be used only when beyond 25 feet from any building and/or window. Propane tanks must
be stored in accordance with the Ohio Fire Code.
(f)
Using items such as candles, wax/candle/oil warmers, incense, torches, or any item with an open flame, which,
by nature of their use, may be left unattended, poses a fire hazard and therefore is not permitted in residence
halls, whether indoors or outdoors. This includes smoking, and the use of tobacco, as defined and prohibited in
section 4.6, and vaping.
7.4
Identification
Resident identity is established by the university photo identification card (BuckID). For safety reasons, residents must identify
themselves and produce a university identification card when it is requested by Housing and Residence Education staff or by
other university officials. Failure to produce identification when requested may result in removal from housing facilities and/or
police intervention.
University identification cards may not be borrowed or loaned.
7.5
Personal Safety
Behavior that endangers personal safety within the residence halls is not permitted.
(a)
Objects such as, but not limited to, firecrackers, Frisbees, balls, water hoses and containers of water are
not to be discharged or thrown in the hallways, in student apartments, in public areas, in parking lots, or
from windows. Water or shaving cream fights, as well as any sports in hallways, including in-line skating,
skateboarding, use of a hoverboard or other similar lithium battery powered self-balancing personal
device, or similar behavior that endangers resident safety or university property is not permitted in the
residence halls.
(b)
Fire code limits to no more than 20% aggregate of residence hall room walls be covered with combustible
materials such as bulletin boards, posters and paper attached directly to the wall.
(c)
Paper, fishnets, parachutes, flags, drapes, tapestries, or other combustible items must not be hung from or
attached to apartment, room or suite ceilings; they constitute a fire hazard. Items may not be hung
from sprinkler heads, no matter how light they are. Hanging items and inserting devices into sprinklers may
break or interfere with the mechanism or set off the sprinkler.
(d)
Storage and use of hazardous chemicals and materials are strictly prohibited other than common household
cleaning materials in consumer quantities. Other exceptions, such as therapeutic drugs and medical gases,
may apply and must be approved through the Office of Student Life Risk and Emergency Management.
(e)
Using doors with security alarms is prohibited except during emergency evacuations. Because they prevent
the spread of smoke and fire, fire doors or locked doors may never be propped open.
(f)
Residents are not allowed in unauthorized areas within the residence hall or adjacent dining facilities. Such
areas include, but are not limited to, any place that is officially closed, any place restricted to designated
persons only, or any place where the safety and welfare of the residents could be endangered.
(g)
Residents should protect personal property by using the various services provided by Student Life.
(See studentlife.osu.edu/safety.)
(h)
Residents should visit the following websites providing helpful information on elevator safety: https://
slfacilities.osu.edu/posts/documents/residence-hall-elevator-posting.pdf
(i)
In the rare instance where a personal item falls into an elevator shaft, residents or guests should never attempt
to recover the item. Incidents should be reported to Service 2 Facilities at 614-292-4357. Items may only be
recovered by Service 2 Facilities during their normal business hours (M-F, 6 a.m. to 4 p.m.). A service fee of
$85 will be charged to the student’s account. Temporary Buck ID and room keys are available for residents in
the interim. Where a resident cannot wait until the next business day for the item (i.e., there is a demonstrated,
immediate need for the item as determined by Residence Life) a specialized contractor must be called in to
recover the item. There is a $470 fee for this call, which will be charged to the student’s account. Please note
items are often damaged and occasionally unable to be located and recovered. The call-in fee is charged
regardless of the recovery and/or status of the item.
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7.6
Traffic Safety
Traffic and parking on university grounds are regulated by university rules, regulations and state laws that are enforced by
University Police.
(a)
All persons, vehicles—especially bicycles—and pedestrians must follow all posted traffic signs. Residents
and nonresidents are discouraged from traveling in circuitous fashion on campus roads and parking lots.
Repeated offenders can and will be cited with cruising and disallowed from parking privileges. Cruising and/or
circuitous traveling is defined by two or more passes through campus housing in any given hour.
(b)
Nonresidents who fail to comply with any traffic and parking regulations may be disallowed from further visits
to University Housing.
(c)
Driving on unpaved areas, service roads, or areas designated for foot traffic (such as sidewalks) is prohibited.
7.7
Self-Care
Residents must engage in self-care, including appropriate personal hygiene and management of medical conditions, so as not
to unduly compromise the health and safety of the residence hall community. Residents who are unable to engage in self-
care without assistance should collaborate with the appropriate office including Disability Services, Counseling and
Consultation Service or the Student Health Service.
8.
MOVE-IN, MOVE-OUT AND BREAK PERIODS
(a)
The resident can move their belongings into their residence hall on scheduled move-in day(s).
(b)
At the end of each semester, the resident should vacate the residence hall within 24 hours after their
(c)
last exam. If the resident cannot vacate the residence hall, they must obtain prior permission from the Housing
and Residence Education Office (614-292-8266) to remain later.
(d)
Graduating seniors are permitted to stay in the residence halls until graduation day.
(e)
During break periods, residents in non-academic-year housing are not permitted access to the residence halls,
per the Terms and Conditions of their contract.
(f)
Gateway residents should refer to their own Terms and Conditions.
9.
MAIL AND PACKAGES
9.1
General Information
(a) Perishable packages logged at a Residence Hall Front Desk must be picked up within 24 hours
(b) Perishable packages not picked up within 24 hours may be discarded
(c) All non-perishable packages logged at a Residence Hall Front Desk must be picked up within 1 week of the email
notification being sent
(d) Packages not picked up within 1 week may be returned
(e) Exceptions may be granted by Housing and Residence Education
(f) Residence Hall Front Desks will not mail packages or accept return packages for residents
(g) Residence Hall Front Desks will not sign for any mail/packages that require a 21+ signature. Students will need to
make arrangements to pick these items up directly from the courier. It may be, that on occasion, such packages
will be returned to the sender
(h) Packages shipped to the residence halls marked as containing hazardous materials or which contain prohibited
items may be returned to sender. Please refer to the Residential Living Handbook regarding prohibited items.
9.2
Additional Package Information
(a) Mail and Packages must include the resident’s First and Last Name, Building and Room Number
(b) Mail and packages incorrectly addressed may be returned
(c) The University is not liable for stolen, lost or incorrectly delivered mail
(d) Mail, which is to be placed in residence hall mailboxes, must be delivered by the U.S. Postal Service or by the
university’s campus mail service. Delivery by any other method, or the delivery of any other materials, is prohibited
(e) Residence Hall Front Desks will only accept packages that arrive through contracted carriers including USPS,
UPS, FedEx, FedEx Ground, DHL, Amazon Delivery and LaserShip
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(f) Residence Hall Front Desks will not accept food deliveries or deliveries from other companies that did
not arrive through contracted carriers.
(g) Food and other deliveries may be left in designated areas typically located in vestibules or outside of Residence
Halls
(i) Housing and Residence Education may dispose of items not picked up within 12 hours
(ii) Housing and Residence Education is not responsible for items that are missing, opened, and/or
eaten
GATEWAY ADDENDUM
South Campus Gateway-Building Overview
South Campus Gateway Buildings
The Gateway residences are comprised of four different apartment/townhouse buildings within the
South Campus Gateway development:
(a)
A Building: apartments are located at 1595 N. High Street
(b)
B Building: apartments are located at 1620 N. High Street
(c)
FNorth: townhouses are on E. 11th Avenue
(d)
FSouth: townhouses are on E. 9th Avenue
Gateway residences are part of university housing, and all residents are to abide by the Residential Living
Handbook which outlines community standards for conduct. Gateway is staffed with Community Advisors (CAs)
for community wellbeing.
Check-in Procedures
Initial Check-in Appointment
It is the responsibility of the resident to know and attend their initial on-site check-in appointment with
Housing and Residence Education. Due to limited parking, failure to attend in person may result in the
move-in time being adjusted to another available timeslot.
Temporary Parking and Loading
Temporary parking on the loading pads located behind buildings A and B requires a two-hour parking pass,
made available during the initial check-in meeting.
Secondary Identification Information Requirement
Upon check-in, Gateway residents are to have an activated Buck-ID and to provide secondary identification information.
This information will be used by Gateway Security dispatch to verify a resident’s identity in lockout situations.
For international students who have not attended Orientation yet, an active BuckID must be presented to the
Gateway front desk within 48 hours of arrival.
Emergency Contact Information
Gateway residents are to provide an emergency phone number to Housing and Residence Education,
upon check-in, to be used for emergency notifications only.
Email Address and Communication
All notices and residential correspondence from Housing and Residence Education will be delivered via email. It
is the responsibility of the resident to make sure Housing and Residence Education has your correct email
address.
24-7 Security Desk
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Gateway’s 24/7 desk is managed by the Gateway Security team. It is located on the ground floor of the South Campus
Gateway garage. To report lockouts, proximity card issues, excessive noise, other nuisances, or to contact your on-call
Housing and Residence Education staff you may call the security desk at (614) 291-8833 or visit their front desk location.
Lock Outs
Gateway Security Desk (614) 291-8833
Residents are to contact Gateway Security if they become locked out of their apartment. Residents have to prove their
identity to be let back into the apartment by Gateway Security. Accepted forms of identification verification are BuckID,
state-issued driver’s license/identification card or previously provided secondary identification information.
Lost Keys / Access Card Fees
Residents are responsible for paying charges if they lose their keys or proximity cards. There is a $150 charge for lost keys
and a $30 charge for lost proximity cards. In addition to standard university lock change fees, residents will be billed for lost
access cards and mailbox keys. If keys are lost within the elevator shaft, fees will be determined by the service provider.
Locks may NOT be changed or added without prior written permission of Housing and Residence Education. Locks and
the appropriate keys must be left in place upon vacating the premises. All keys must be returned to Housing and
Residence Education upon termination of occupancy or Housing and Residence Education may impose a reasonable
charge.
Reporting Problems
Maintenance: Please file an electronic service request at http://s2f.sou.edu for apartment or public area service needs.
Emergency Maintenance Issues: To report emergency maintenance issues, such as flooding, electrical outages, water
outages, elevator outages/entrapments, broken locks and loss of heat or hot water please call (614) 292-HELP.
Parking Garage Issues: To request a resident parking pass or to report issues with garage parking passes,
elevators, cleanliness, or pay booths please contact CampusParc at (614) 688-0000 or visit their website at
http://www.campusparc.com/
Pest Control: It is the resident’s responsibility to report pest issues, in a timely manner, to our service team
at (614) 292- HELP
Community Concerns: Please contact your assigned CA for all community and wellness concerns. If these concerns are
not being addressed in a satisfactory manner, you may also contact your Housing Coordinator at Neil front desk, 614-
292-6637.
Roommate Agreement Forms: Residents will have the opportunity to complete a roommate agreement form mediated
by their assigned CA at the beginning of their residency. Residents may also request additional meetings to amend the
original roommate agreement.
Immediate Safety/Security Concerns: Contact the Gateway Security office to report suspicious behavior or accidental
fire alarms at (614) 291-8833.
Furnishings: Painting and wallpapering of the premises is prohibited. No satellites, radio wires, television or other
aerials or any other objects shall be attached to the roof or exterior of any building.
Community Standards
Balconies
Community members are expected to maintain reasonable levels of noise and behave in accordance with the
Residential Living Handbook on their balconies. Yelling, hanging off of railings, and throwing items are not permitted on
apartment/townhouse balconies. Storing of items on balconies is prohibited.
Additionally, lights, garlands, signs, flags, or other materials are not to be hung, wrapped or displayed off of
the exterior balconies.
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Bicycles
Bicycles can be stored 24/7 in the Gateway garage.
Bicycles stored on bike racks outside the garage will be cut and removed after 12 hours.
Bicycles are not to be stored inside the buildings, including public areas.
All found bikes will be removed from the premises.
Bicycles should be parked in the bicycle racks provided. Residents MAY NOT chain bicycles in breezeways,
balconies, or to trees. Chaining bicycles to balconies presents a safety hazard and blocks access to apartments
should emergency equipment be needed. Bicycles chained to breezeways, balconies and trees will be removed
by work crews without notice.
Building Access
Gateway residents have proximity card access to their assigned building front door. All Gateway residents may access
A building Monday - Friday from 8 am to 8 pm.
FNorth residents have access to B building amenities and FSouth residents have access to A building amenities.
Courtesy Hours
All resident halls observe quiet hours beginning at 9 p.m. Sunday through Thursday nights and after 1 a.m. Friday and
Saturday nights. Quiet hours extend until 7 a.m. daily.
Enrollment
Gateway is a residential community. As such, full-time enrollment is required to maintain one’s contract with
Housing and Residence Education. Please contact the Housing and Residence Education office for any
exceptions needed. Post-graduation law students may opt to remain in their apartment over the summer in
preparation for the bar exam.
Guest Entry
FNorth and FSouth: Guests are to use exterior doorbells.
Residents may be held accountable for the behavior of their invited guests. Please refer to the Residential Living
Handbook section on guests and visitation for a comprehensive list of Housing and Residence Education guest
policies.
Unauthorized Access
Unauthorized access to roofs, trash, equipment, maintenance or any other restricted area is strictly prohibited and
may be considered grounds for trespassing.
Obstruction
The driveways, sidewalks, courts, entry passages, stairs and halls shall not be obstructed, used for bicycles,
motorcycles or other vehicles or any purpose other than ingress and egress.
Fitness Rooms
There are two fitness rooms available within the Gateway residences; one fitness room is located within A building and
the other is located within B Building.
A Building: fitness room is located on the 2nd floor right off the elevator.
B Building: fitness room is located on the 2nd floor; left out of the elevator, left side as you turn the corner.
FNorth/FSouth residents have assigned 24-hour access to their building’s assigned fitness room.
• FNorth residents are assigned to the A building fitness room
• FSouth residents are assigned to the B building fitness room
Public Spaces
Reading/Study Rooms: All furniture, appliances, equipment, supplies and decorations are to remain in their
designated public spaces for the enjoyment of all residents. Residents are not allowed to consume alcoholic beverages
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in public areas. Please refer to the Residential Living Handbook sections on Housing and Residence Education
property theft for a comprehensive list of public space furnishing policies.
Lobbies: Lobby monitors are not to be tampered with, destroyed, or taken off the wall.
Check-out
Gateway residents are to see their assigned CA to schedule an exit walk-through of their room before departing.
Residents are to schedule a time with Housing and Residence Education, to return their issued keys and proximity
card.
Appliances, Alarms and Utilities
Monthly Utility Fee
A utility fee is included within each month’s rent to cover water usage. All other utilities are included in the
monthly University Housing fees.
Carbon Monoxide Detector/Alarms
FNorth and FSouth apartments are equipped with carbon monoxide alarms. These alarms detect the presence of
dangerous levels of carbon monoxide. If this alarm goes off, evacuate the apartment immediately and call 9-1-1.
Fire Detector/Alarms
All apartments are equipped with fire detectors. If you accidentally set off the alarm, please call Gateway Security at
(614) 247- 5936 so that they may alert the fire department dispatcher to the false alarm.
Tampering, disabling or covering apartment fire detectors is strictly prohibited.
AC Thermostat/Furnace
When using heat or air conditioning, the thermostat should be on the Auto setting, not Fan.
Dishwasher
When placing dishes on the bottom rack, please do not place them in the center, as this causes the spray arm to
stick and burns out the motor.
Washer/Dryer
Each apartment is provided with an economy-sized, standup washer/dryer appliance. Do not overload the washer. The
dryer lint filter, located on the back wall of the stackable washer/dryer, must be cleaned each time you use the dryer.
Door Area and Door Decorations
Nothing shall be left outside the premises (doormats, shoes, etc.). Nothing shall be hung on door entrances to the
premises. FNorth/FSouth apartments are permitted doormats as entrances are at street level.
Mailboxes and Packages
A and B Buildings: Mailboxes are located in the mailroom, next to the elevators.
FNorth/FSouth Buildings: Exterior mailbox units are located outside of FNorth and FSouth buildings.
FNorth: Unit #
Mailbox #
FNSouth: Unit #
Mailbox #
Apt 43
1
Apt 42
12
Apt 45
2
Apt 44
13
Apt 47
3
Apt 46
11
Apt 49
5
Apt 48
10
Apt 51
4
Apt 50
8
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Apt 55
6
Apt 52
9
Apt 57
7
Apt 54
7
Apt 59
9
Apt 56
6
Apt 61
8
Apt 60
4
Apt 65
10
Apt 62
5
Apt 67
11
Apt 64
3
Apt 69
13
Apt 66
2
Apt 71
12
Apt 68
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It is the responsibility of the resident to know when their package is to arrive and to have the correct mailing
address provided to their courier. The University is not liable for stolen, lost or incorrectly delivered mail.
Writing Your Address (by Gateway Building
A Building
Resident’s Full Name
1595 N. High St
Apartment #
Columbus, OH 43201
FSouth
Resident’s Full Name
Apartment # E. 9th Avenue
Columbus, OH 43201
Parking and Loading Zones
Long-term Gateway Garage Parking: To request a resident parking pass or to report issues with garage parking
passes, elevators, cleanliness, or pay booths please contact CampusParc at (614) 688-0000 or visit their website at
http://www.campusparc.com/
A and B building Loading Zones: Please call Gateway Security at (614) 291-8833 to park your car on the paved loading
dock areas in the rear of A and B buildings. Please provide Gateway Security with the make of car and license plate
number. You may ask Gateway Security to unlock the rear loading doors to A and B building as well. Resident proximity
cards do not have access to the rear doors.
Move-in parking in these loading areas requires a parking pass, made available during the initial check-in meeting.
Trash
A and B Buildings: All trash is to be bagged, in trash bags not exceeding 12 gallons, and thrown down the trash room
chutes on your floor’s trash day, in order to prevent clogged chutes. Trash is not to be left on the trash room floor.
• Floor 5: Monday
• Floor 4: Thursday
• Floor 3: Tuesday
• Floor 2: Wednesday
Furniture, appliances, and combustibles are not to be thrown down the chutes. The Gateway is part of a Smoke-Free
Ohio State campus. Smoking is strictly prohibited.
FNorth/FSouth: Exterior trash rooms are located off of Pearl Alley and behind the FSouth building. All trash is to be
bagged and thrown in the trash room dumpster.
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Reassignments
Housing and Residence Education reserves the right to allow for room reassignments. Residents may petition for a
change of room after the 4th week of occupancy with the Housing and Residence Education Office. Residents requesting
a room reassignment will be billed a $50 transfer fee.
Subletting and Guest Policies
Subletting is not permitted at Gateway.
Windows
Windows and doors shall not be obstructed. If the resident installs drapery over the blinds, any damage will be repaired
at the resident’s expense. Residents are responsible for damage caused by keeping the windows open
during inclement weather.
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