LOYOLA MARYMOUNT UNIVERSITY
HUMAN RESOURCES POLICIES AND PROCEDURES
DIVISION: ADMINISTRATION/HUMAN RESOURCES
SUBJECT: Tuition Remission – Faculty/Staff Member
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Policy Number:
Supersedes: Tuition Remission
(Employee/Retiree)
Effective Date: 11/04/16
Previously Issued: 08/09/16
Tuition Remission – Faculty/Staff Member
Rev. 11 04 16
1. STATEMENT OF POLICY:
The University offers tuition remission benefits to eligible faculty and staff as part of its overall benefits
package. As an institution of higher education and one steeped in traditions which place a high value on
education and learning, the University extends this benefit, as defined by policy, to competitively recruit
and retain an excellent faculty and staff, as well as to support their academic and professional goals.
Tuition remission benefits are a privilege, not a right.
The purpose of this policy is to clearly explain the responsibilities and parameters by which tuition
remission benefits become available, the limits to these benefits and the conditions under which the
benefits might be forfeited. Any exception to the tuition remission policy must be approved in writing by
the Vice President for Human Resources, unless otherwise noted in the policy. The University reserves
the right to revise, supplement or rescind any provision or term in this policy, from time to time, at its sole
discretion.
2. POLICIES/PROCEDURES:
Eligibility for Benefits
Eligible for Tuition Remission Benefits
Full-time faculty and full-time, regular and term staff members in good standing are eligible for tuition
remission benefits for undergraduate and graduate courses, provided that certain requirements are met.
Not Eligible for Tuition Remission Benefits
The following classifications of LMU faculty/staff are not eligible for tuition remission benefits: Part-time
faculty; adjunct faculty; part-time, regular or term, per diem and temporary staff members.
Determination of Work Status and Eligibility of Active Faculty/Staff Members
Eligibility for tuition remission benefits is determined on a semester by semester basis. In order to be
eligible, a faculty member must be employed full-time and a staff member must be employed as a full-
time, regular or term staff member on or before the first day of classes, as set forth in the University or
Loyola Law School Bulletin.
The faculty/staff member’s eligibility for tuition remission benefits is determined at the time the Tuition
Remission Form is submitted to Human Resources for approval. A work status change during a
semester or session (e.g., full-time to part-time status) will not impact the faculty or staff member’s tuition
SUBJECT : Tuition Remission – Faculty/Staff Member
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Tuition Remission – Faculty/Staff Member
Rev. 11 04 16
remission benefit entitlement for that semester or session. A faculty/staff member will continue to receive
tuition remission benefits during any period he/she is on a University approved leave, other than a
personal leave of absence. During a personal leave of absence, a faculty/staff member will continue to
receive tuition remission benefits until the end of the semester or session in which the faculty/staff
member is currently enrolled.
Tuition remission benefits cease on the date the eligible faculty/staff member separates from the
University. If the separation date occurs after classes have started for that semester or session, the
faculty/staff member will continue to receive tuition remission benefits for those classes in which he/she is
enrolled on the separation date.
Admissions and Academic Eligibility Requirement
Eligibility for tuition remission benefits does not guarantee admission to any academic program. All
faculty/staff members must meet the admissions requirements in order to be admitted to any
Undergraduate, Graduate/Law School, or Doctoral program or under non-degree status. Admission into
any academic program is never guaranteed and competition may be intense for a limited number of
available openings.
The application and admission processes with their stated requirements and requisite costs are the
faculty/staff member's responsibility and must be complete before the faculty/staff member becomes
eligible to receive tuition remission benefits.
Use of Tuition Remission Benefits
Costs Covered By Tuition Remission Benefits
Tuition remission benefits are a tuition credit that is applied to a matriculating faculty/staff member’s
student account. The tuition amount will be credited after the official add/drop period has ended and all
revisions to course load and/or tuition charges have been processed by the Registrar’s Office.
Tuition remission benefits apply only to tuition costs. A faculty/staff member receiving tuition remission
benefits is responsible for payment of all fees and for the costs of books, materials or lab costs, or any
other incidental costs related to any courses taken pursuant to this Policy.
Permissible Degrees/Courses
In order to be eligible for tuition remission benefits, courses must be taken at the University, Loyola Law
School or, in the case of Study Abroad programs, at an approved institution.
Undergraduate/Graduate Degrees
If qualified, an eligible faculty/staff member may apply tuition remission benefits to undergraduate
courses taken at LMU towards completion of a single, undergraduate degree from the University.
In addition, if qualified, an eligible faculty/staff member may apply tuition remission benefits to graduate
courses taken at LMU/Loyola Law School towards completion of a single, Masters or Doctoral degree
from the University or Juris Doctor degree from Loyola Law School
1
. An eligible faculty/staff member
may also apply tuition remission benefits to the MS/MBA program.
1
Tuition remission benefits may not be applied to the full-time JD, JD/MBA, JD/LL.M, or JSD programs.
SUBJECT : Tuition Remission – Faculty/Staff Member
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Tuition Remission – Faculty/Staff Member
Rev. 11 04 16
Eligible faculty/staff members receive 100% tuition remission credit for undergraduate/graduate courses
taken at LMU/Loyola Law School towards completion of a degree.
Undergraduate/Graduate Courses Taken Under Non-Degree Status
If qualified, an eligible faculty/staff member may apply tuition remission benefits to undergraduate or
graduate courses taken at LMU under non-degree status. All Bulletin restrictions and requirements apply
to courses taken under non-degree status including, but not limited to, restrictions on the number of
units/semesters in which an individual may enroll under non-degree status. Eligible faculty/staff members
receive 100% tuition remission credit for courses taken at LMU under non-degree status.
Undergraduate/Graduate Courses Taken Pursuant to Credential/Certificate Program
If qualified, an eligible faculty/staff member may apply tuition remission benefits to undergraduate or
graduate courses taken pursuant to a credential or certificate program offered by one of the University’s six
Colleges/Schools.
2
Eligible faculty/staff members receive 100% tuition remission credit for courses taken
at LMU towards completion of an approved credential/certificate program.
Study Abroad Programs
Semester Study Abroad Programs
Faculty/staff members may not apply tuition remission to Semester Study Abroad programs.
Summer Session Study Abroad Programs Administered/Sponsored by LMU
An eligible faculty/staff member enrolled in a degree program at LMU may apply tuition remission benefits
to an approved Summer Session Study Abroad program administered/sponsored by LMU provided the
following conditions are met:
• The faculty/staff member must have accrued vacation equal to the length of the program. No
exceptions will be made to this requirement. At no time will a staff member be granted unpaid time
off to attend a Summer Session Study Abroad program.
• The faculty/staff member must obtain approval for the time off from his/her Chair and Dean (faculty)
or manager, appropriate Vice President or, if applicable, Dean (staff) and appropriate Sr. Vice
President.
• The Summer Session Study Abroad program must have met its minimum, per program enrollment
with tuition-paying registrants.
• The Summer Session Study Abroad program must have space available. If a Summer Session
Study Abroad program has met its maximum program enrollment, a faculty/staff member applying
tuition remission benefits may not take the place of a tuition-paying registrant.
2
Credential/certificate programs offered through LMU Extension are not eligible for tuition remission.
SUBJECT : Tuition Remission – Faculty/Staff Member
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Tuition Remission – Faculty/Staff Member
Rev. 11 04 16
Human Resources will maintain a list of approved undergraduate Summer Session Study Abroad programs
administered/sponsored by LMU.
Only the tuition portion of the program costs (as determined by the University) for Summer Session Study
Abroad programs administered/sponsored by LMU will be credited as a tuition remission benefit. Tuition
remission benefits do not cover incidental costs, such as textbooks, travel expenses, meals, etc. All other
costs and fees are the responsibility of the matriculating faculty/staff member.
___
For further information regarding eligible programs and benefits, please see, “Chart A – Faculty/Staff
Eligibility & Tuition Remission Benefits By Type of Course”. For further clarification regarding the eligibility
of courses/programs, consult Human Resources.
Limitations of Tuition Remission Benefits
The following limitations apply to the tuition remission benefits policy:
• All degree/credential/certificate programs must be completed within the time frames specified in the
applicable program Bulletin. In order to maintain eligibility for tuition remission benefits for
degree/credential/certificate programs, students must make satisfactory progress towards a
degree/credential/certificate as set forth in the appropriate Academic Bulletin.
• Tuition remission benefits are not available for some programs including, but not limited to: the
full-time JD, JD/MBA, JD/LL.M, and JSD programs and LMU Extension, including the Kaplan test
preparation courses.
o See, “Chart A – Faculty/Staff Eligibility & Tuition Remission Benefits By Type of Course”.
For further clarification regarding the eligibility of courses/programs, consult Human
Resources.
• Faculty or staff members receiving tuition remission benefits may not receive funds that are only
for tuition from any other source (e.g., federal, state, University, or outside source) that, when
combined with tuition remission benefits, exceed the cost of tuition. For additional information
regarding the relationship between tuition remission and financial aid, please contact the Financial
Aid Office at 310-338-2753.
• Tuition remission benefits may not be granted after the last day of registration of the semester or
session for which benefits are claimed.
• The number of classes approved for tuition remission benefits will be determined on a semester
by semester basis by the faculty member’s Dean and Chair or the staff member’s manager,
appropriate Vice President or, if applicable, Dean based upon job performance. Eligible
faculty/staff members may enroll in a maximum of two courses per semester or one course per
summer session.
3
Final approval for tuition remission benefits must be obtained from the
appropriate Senior Vice President. Exceptions to the course limit must be approved by the faculty
3
Eligible faculty/staff enrolled in the evening division at Loyola Law School follow the program course schedule and,
therefore, may take more than 2 courses per semester. In order to receive tuition remission benefits for the evening
division, eligible faculty/staff must obtain the approval of his/her Dean and Chair (faculty) or manager, appropriate Vice
President or, if applicable, Dean (staff), as well as the approval of the appropriate Senior Vice President each semester.
Continued receipt of benefits will be based on job performance.
SUBJECT : Tuition Remission – Faculty/Staff Member
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Tuition Remission – Faculty/Staff Member
Rev. 11 04 16
member’s Dean and Chair/the staff member’s manager, appropriate Vice President or, if
applicable, Dean; and the appropriate Senior Vice President.
• Staff members generally should not enroll in courses during regular working hours.
Academic & Financial Requirements
An eligible faculty/staff member who is receiving tuition remission benefits must remain in strict
compliance with all academic, financial and/or other University policies which may be applicable and
subject to change, from time to time, at the sole discretion of the University. Failure to comply with
academic, financial and/or other University policies may render the faculty/staff member ineligible for the
tuition remission benefits for current and/or future semesters or sessions. This ineligibility will continue
for whatever period is needed to bring the faculty/staff member back into compliance. During that period,
the faculty/staff member is responsible for all costs of his/her education.
Work Performance
Eligible faculty/staff members will be granted tuition remission benefits only if they are in good standing
and maintain satisfactory work performance and productivity. Failure to maintain satisfactory
performance may render the faculty/staff member ineligible for tuition remission benefits, during which
time the faculty/staff member is responsible for all costs of his/her education.
Taxation of Tuition Remission Benefits
The value of tuition remission benefits may be taxable. Faculty/staff members seeking tuition remission
benefits are encouraged to obtain counseling from their personal tax consultant.
Procedures
To obtain tuition remission benefits, the faculty/staff member must first follow admission procedures as
set forth by the University. After being admitted, a Tuition Remission Form may be obtained from Human
Resources. All interested faculty/staff members must complete a Tuition Remission Form in order to be
considered for tuition remission benefits each semester.
Applicability of Academic Bulletins
If, at any time, a conflict arises between the terms set forth in this policy and the terms contained in any
applicable academic Bulletin, the academic Bulletin will control determination of the issue.
SUBJECT : Tuition Remission – Faculty/Staff Member
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Tuition Remission – Faculty/Staff Member
Rev. 11 04 16
Chart A – Faculty/Staff Eligibility & Tuition Remission Benefits By Type of Course
WORK STATUS
ELIGIBILITY
F/T Faculty
F/T, Regular/Term Staff
Yes
(non-taxable)
F/T Faculty
F/T, Regular/Term Staff
Yes
(Subject to all applicable taxes)
F/T Faculty
F/T, Regular/Term Staff
No tuition remission benefits
F/T Faculty
F/T, Regular/Term Staff
Yes, tuition portion of program
costs, only (undergraduate courses
non-taxable)
F/T Faculty
F/T, Regular/Term Staff
Yes
(Subject to space available and
applies to tuition only. Subject to all
applicable taxes.)
F/T Faculty
F/T, Regular/Term Staff
No tuition remission benefits
F/T Faculty
F/T, Regular/Term Staff
Yes
(Subject to space available and
applies to tuition only. Subject to all
applicable taxes.)
F/T Faculty
F/T, Regular/Term Staff
Yes
(Subject to space available and
applies to tuition only. Subject to all
applicable taxes.)
F/T Faculty
F/T, Regular/Term Staff
No tuition remission benefits
F/T Faculty
F/T, Regular/Term Staff
No tuition remission benefits
F/T Faculty
F/T, Regular/Term Staff
No tuition remission benefits