How to create a poster using Publisher

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Contents

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1. Introduction

1. StartingPublisher

2. CreateaPosterTemplate

5. Aligningyourimagesandtext

7. Applyabackground

12. Addtexttoyourposter

14. Addpicturestoyourposter

17. AddgraphsandtablesfromExcel

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1

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CreateaPosterUsingPublisher

Introduction

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ThisdocumentisaStep‐by‐StepguidetopreparingaposterusingMicrosoftPublisher.

[refertoguidelinesdocument]

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StartingPublisher

 DoubleclickthePublisherIcononyourdesktop.

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 Youwillbetakentothe‘gettingstarted’areaofPublisher

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2

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CreateaPosterTemplate

Beforeyoustartcreatingposters,youneedtocreateapostertemplate.Conferencesandresearchseminarswill

usuallygiveaspecificationofthesizeandorientationofthepostertobesubmitted.Themostcommon sizeofposter

isA0.

 ClickBlankPageSizes

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 Youwillseeascreen

similartotheonebelow.

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 ClickCreatecustompagesize

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3

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 Adialogboxwillappear:

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 Enter”A0PosterPortrait”inthenamebox.

 Enter“84.1cm”forthewidthand“118.9cm”fortheheight,

 Enter”0.5cm”ineachoftheboxesundermarginguides(left,right,top,bottom)

Thiswillsetthepagesizetothatof

anA0landscapeposterwitha5mmmargin.Ifyouwishyourpostertobe

portrait,switchthenumbers fortheheightandwidth.

 PressOK.

ThedialogboxwilldisappearandanewiconwillappearunderBlankpagesizes

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ClickingthisnewiconwillopenaPublisher

workspace

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EditthePagesizeofatemplate

Ifyouhavemadeamistake,oryouwishtochan gethepagesizeorchangethemargins:

 ClicktheChangePageSizebuttoninthelefthandmenu,

 HoverovertheA0postertemplate,clickthebluearrow,

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 ClickEditfromthemenu,

 Thecustompagesizedialogboxshouldappear,makeyourchangesthenclickOK.

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5

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Aligningyourimagesandtext

Thetwomostpopularwaystoalignyourimagesandtextareusinglayoutguidesandrulerguides. 

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LayoutGuides

Layoutguidesgiveyoutheoptiontodividetheposterupintosectionstohelpyouplaceyourvariouselements.

ToturntheLayoutGuideson:

 OntheTaskmenu,

clickArrange

 ClickLayoutGuidesfromthedropdownmenu.

 Replicatethesettingsasshownintheimagebelow:

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Inthisexamplethepageisdividedintoninesectionsina3x3grid.Eachsectionhasa5mmmarginorpadding,and3

pictureshavebeenaddedto

highlighttheusageofsuchalayout.TheLayoutguidesarerepresentedbydottedblue

lines.

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6

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RulerGuides

Rulerguidesareanotherwayonaligningourelementseitherhorizontallyorvertically. 

Intheexamplebelow,tworulerguideshavebeenusedtoalignapictureandatextbox.Theguidesarerepresented

bytwothingreenlines.

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Toaddarulerguide:



ClickArrange

 SelectRulerGuidesandselect fromthemenu,AddHorizontalRulerGuideorAddVerticalRulerGuide.

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ApplyaBackground

The4mostpopularbackgroundsforpostersare:

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Gradient

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Pattern

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SolidSingleColour

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Picture

Toapplyabackground

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 OntheTaskmenu,clickFormatandthenBackground.

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Acolumnofoptionswillappearontheleft,this iscalledtheBackgroundTaskPane.

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Youcanselectabackgroundfromanyoftheoptionspresented,oryoucanchooseto

createonefromassociateddialogboxes.

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Applyassolidcolour

 ClickontheMoreColorslinkintheBackgroundTaskpanetobringupthecolourgamutdialogbox.

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 Selectabasecolourfromthegraphicinthisdialogboxandpressok.AllthecoloursintheFormat

BackgroundsTaskPaneon

theleftwillchangetoreflectthenewcolour.

 Choosethesquarewiththeonesolidcolourfromthispaneltoapplythefilltothebackground.

Applyagradient

YoucanchoosefromoneofthemanygradientsavailablefromtheFormatBackgroundtaskpaneoryoucan

makea

customgradient.

Toselectacustomgradient:

 ClicktheMorebackgroundslinkfromthetaskpane,thiswillbringuptheFillEffectsbox

 ClicktheGradienttab

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Therearemanydifferentgradientswhichcanbeachi evedusingdifferentcombinationsofoptionsavailableinthis

dialog.

Thesampleboxinthebottomrighthandcornerofthedial ogboxwillgiveyouanindicationtowhatyour

gradientwilllooklike.

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ApplyaTexture

Aswiththegradientsoptions,youcanchooseatexturefromthetaskpane.Iftherearen’tanytosuityou,thereis

theoptiontoselectyourownfromfile.

ToselectaCustomTexture:

 ClickthelinkforMorebackgrounds....

 In

theFillEffectsdialogbox,clicktheTexturetab

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Youcanselectatexturefromthemanylisted oryoucanusetheothertexturebuttontoselectapicturefiletobase

yourowntextureon.Againthesampleboxwillgiveyouaquickpreviewofwhatthe

backgroundwilllooklike

Applyapictureasabackground

Publisherwilltileapicturesetasabackgroundpicturedependingonthephysicalsizeofthepicture,i.e.thesmaller 

thepicture,thegreaterthenumberoftiles.Yousetthebackgroundpicturethiswaybythefollowingsteps:

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 ClickthelinknamedMo rebackgrounds.....,andclickthePicturetab

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 Next,clicktheSelectPicturebutton.Abrowserdialogboxwillpopup,navigatetowhereyourpictureis

stored,clickonit,andclickOK

10

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 ClickOKonthefilleffectsdialogbox.

Thepictureyouusedtiledonthebackground



Ifthisisnotasuitablebackgroundfortheposterandasinglepictureispreferred,followthestepsoutlinedbelow.

 ClickInsert,Picture,Fromfile...,

 Thiswill

bringupabrowserwindow,navigatetoandselectthefileyouwishtouseclickOK

Thepictureyouhavechosenwillbeplacedinthecentreoftheworkareaasshown:

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11

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 Usetheminicirclesaroundtheedgeofthepicturetoresizethepicturetotheextentofthemarginsas

illustratedinthenextgraphicbelow/



 Next,rightclickonthepicture,intheContextmenu,selectOrderthenleftclickSendtoback

Theimage

willnowlaybehindeverythingelseintheworkarea.

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12

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AddTexttoyourPoster.

Themosteffectivewaytoreadtextonaposteristobreakitdownintosmallmanageablechunks.Thisisbest

achievedusingtextboxes.

Toinsertatextbox

 Clickinsert

 FromthedropdownmenuclickTextBox.

 Thecursorwillchangetoacross,

leftclicktoplacethecursoronthePublisherworkspace.



 Clickinsidetheboxtoenteryourtext.

 Ifyoufindthatyoudonothaveenoughroomtodisplayallofyourtext,youwillseethefollowingsymbol

underneaththetextbox:,Inthis

caseyouwillneedtoresizethetextbox.



 Leftclickanddragthesmallcirclesonthetextboxcornerstoresizethetextbox.

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13

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Rotate

Youcanalsorotatethetextboxby,clickingonthegreencontrolatthetopofthetextboxanddragginginacircular

motion.



TextInput

Toinserttextintoa textbox:

 Clickinsideitandaflashingcursorwillappear.Thetextbox

isreadytoaccepttyping.

 YoucanalsocopyandpastetextfromWorddocumentsorInternetExplorerintotextboxes.

 Thewaytochangethefont,size,andcolouroftextisverysimilartothatofMicrosoftWord.

 Allthecontrolsareintheformattingtoolbar

underthemenubar.

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14

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AddingPicturestoyourPoster

Thereare2waystoaddpicturestoaPublisherdocument.

Youcaneitherdraganimagefromthedesktopor

YoucanusetheInsertPicturefunction.

InsertaPicture

 Clickinsert

 InthedropdownmenuhoveroverPictureandfromthemenuselectFromFile



Thiswillopenabrowserwindowto‘pictures’.Youcanhowever,navigatetootherfoldersfromhere.



 SelectthepicturefilethatyouwanttouseandclicktheInsertbu tton.

Resize

Resizethepictureusingthesmallcircularpicturesizecontrolsoneachcornerandedgeof

theboxsurroundingthe

picture.







Note:Trytoavoidresizingsmallpicturesandthumbnailstoalargesizeasthismaydistorttheimage.



15



MovementandRotation

Whenyoumoveyourmouseoverthemiddleofthepicture,thecursorchangestolooklikethismeansthat

youcanmoveyourpictureovertheworkspacebyleftclickanddraggingthepicture.

Youcanrotatethepicturebyclickingandholdingthegreen

controlatthetopofthepictureanddraggingaroundit.



RotatedTotheRight:



16



AddGraphsandTablesFromExcel.

InsertaTable

YoucancopyandpastechartsandtablesfromExcelintoPublisher,oryoucan‘link’thefilessothatanyupdatesto

theExcelspreadsheetwill bereflectedinthePublisherdocument.

LinkanExcelfile

 TolinkatableinPublishertoanExcelfile:



 SelectandcopythecellsinExcel.

 OpenyourPublisherdocument

 ClickEditandclickPasteSpecialfromthedropdownlist.



 Clicktheradiobuttonmarked‘PasteLink’

 Makesurethe“MicrosoftofficeExcelworksheetobjectlink”ishighlighted

 ClickOK

The

selectedspreadsheetwillappearinthePublishe rdocument.



17



InsertaChart

YoucancopyandpastechartsfromExcelintoPublisher.

Note:tomakeiteasiertodiscernwhichchartsarebeinginserted,giveeachchartitsownsheetinExcel.Todothis,

followthestepsbelow.

 OpenExcel

 Maketheworksheetwith 

thechartinitactive.

 Rightclickintheboxcontaining thechart

 SelectMovechartfromthemenu

 ClickNewsheetandinsertasuitablenameforthesheet

 ClickOK



YoushouldhaveanewsheetintheExcelworkbookthatyouhave

appropriatelynamed.

NOTE:YoumayseeawarninginExceldisablingdataconnectionsinyellowatthetopoftheworkbook.Please

clickthebuttonandclick‘enablecontent’

ToInsertthechartintoPublisher:

 ClickInsert

 Click‘Object’fromthedropdownmenu



 Click

theradiobuttoncalled‘Createfromfile’

 Putacheckintheboxcalled‘Link’

 ClicktheBrowsebutton

 NavigateandselectyourExcelfile

 ClickOpen

 ClickOK

Yourchartwillappearinthemiddleoftheworkspace.

Justresizeandmoveasyouwould

apictureoratextbox.