User Guide | PUBLIC
SAP Business Network Freight Collaboration
Document Version: LBN 2.0–2024-09-21
Invoice Upload Guide
SAP Business Network Freight Collaboration (SAP Business Network for
Logistics 2.0)
© 2024 SAP SE or an SAP aliate company. All rights reserved.
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Content
1 Introduction................................................................3
2 Accepted File Upload Formats ..................................................4
3 Invoice Upload Options........................................................5
4 Editable Invoice Fields ........................................................6
5 Downloading an Invoice Template................................................7
6 Uploading an Invoice......................................................... 8
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Invoice Upload Guide
Content
1 Introduction
SAP Business Network Freight Collaboration enables you to simplify the invoice verication process especially
when you have lot of invoices to be processed.
Introduction
This guide explains how you can verify (view, edit, and modify) an invoice using a Microsoft Excel le. By doing
so, you can automate the process and reduce human eorts and errors.
You can generate an invoice for the selected freight orders for settlement and then download the invoice as a
template in Microsoft Excel format, edit the downloaded le, and then upload it back to the app.
Invoice Upload Guide
Introduction
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2 Accepted File Upload Formats
The system only accepts the upload of Microsoft Excel les of xlsx format only.
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Accepted File Upload Formats
3 Invoice Upload Options
Once you generate the invoice as a Microsoft Excel le of xlsx format using the download invoice option in the
Manage Invoices app, you can upload the invoice in the following manner
1. Edit the editable elds in the downloaded Microsoft Excel le.
2. Save your changes.
3. Upload the invoice back to the app.
Invoice Upload Guide
Invoice Upload Options
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4 Editable Invoice Fields
The following elds are editable in the downloaded invoice:
• Invoice date
• Invoice ID
• Rate amount
• Final amount
• Note
• Deletion indicator
If you want to delete a charge, you must choose Yes in the Deletion Indicator.
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Editable Invoice Fields
5 Downloading an Invoice Template
Procedure
1. On the Fiori launchpad, choose the Manage Invoices tile.
2. Search for the invoice that you want to edit using the invoice ID and open the invoice.
3. Download the invoice template by choosing Download/Upload Invoice Download Invoice .
Results
The system downloads a Microsoft Excel le in the .xlsx format with all the information of the invoice.
Invoice Upload Guide
Downloading an Invoice Template
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6 Uploading an Invoice
Procedure
1. Export invoice details from your billing software as a PDF or a Microsoft Excel le.
2. Enter data from the exported le into the downloaded invoice template. You can also have a custom
program to automatically insert the contents of your exported le into the downloaded invoice template.
3. Save your changes.
4. On the Fiori launchpad, choose the Manage Invoices tile.
5. Search for the invoice that you want to edit using the invoice ID and open the invoice.
6. Upload the edited le by choosing Download/Upload Invoice Upload Invoice .
7. Choose the saved Microsoft Excel .xlsx le for upload.
When you upload the invoice, the system validates the following:
• Whether the invoice le has been uploaded for the right invoice in the app.
• Whether a duplicate charge type has been entered for the same logistical reference.
• Whether a new charge type has been entered without a rate.
• Whether the invoice ID or invoice date is blank.
Results
If there are validation errors, the system displays the errors in an error log and you can download the error log
for future reference.
If there are no validation errors, the system uploads the invoice. You can attach relevant documents for the new
and existing charges.
After the Microsoft Excel le has been uploaded, you can view the uploaded values in the app screen. You can
also further modify these values.
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Uploading an Invoice
Note
If you want to save the uploaded values, you must explicitly choose Save. You can also completely abort
your upload operation by choosing Cancel.
You must make sure that no personal data enters the system in an uncontrolled or non purpose-related way
in the Microsoft Excel le.
Invoice Upload Guide
Uploading an Invoice
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Important Disclaimers and Legal Information
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Important Disclaimers and Legal Information
Invoice Upload Guide
Important Disclaimers and Legal Information
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