A: STPAGE2.PDF

CECW-E

Engineer

Regulation

1110-2-401

Department of the Army

U.S. Army Corps of Engineers

Washington, DC 20314-1000

ER 1110-2-401

30 September

1994

Engineering and Design

OPERATION, MAINTENANCE, REPAIR,

REPLACEMENT, AND REHABILITATION

MANUAL FOR PROJECTS AND SEPARABLE

ELEMENTS MANAGED BY PROJECT SPONSORS

Distribution Restriction Statement

Approved for public release; distribution is unlimited.

DEPARTMENT OF THE ARMY ER 1110-2-401

U.S. Army Corps of Engineers

CECW-E Washington, DC 20314-1000

Regulation

No. 1110-2-401 30 September 1994

Engineering and Design

OPERATION, MAINTENANCE, REPAIR, REPLACEMENT, AND REHABILITATION

MANUAL FOR PROJECTS AND SEPARABLE ELEMENTS MANAGED

BY PROJECT SPONSORS

1. Purpose

This regulation provides instructions for the prepara-

tion of operation and maintenance manuals outlining

the responsibilities of those local sponsors that have

entered into binding agreements with the Secretary of

the Army to be solely responsible for the operation,

maintenance, repair, replacement, and rehabilitation

(OMRR&R), and to pay 100 percent of the associated

project costs.

2. Applicability

This regulation applies to HQUSACE elements, major

subordinate commands, districts, laboratories, and

field operating activities having civil works

responsibilities.

3. References

a. PL 99-662.

b. CFR Part 208, Flood Control Regulations,

Section 208.10, Local Flood Protection Works;

Maintenance and Operation of Structures and

Facilities.

c. ER 5-7-1(FR), Project Management.

d. ER 1110-2-101, Reporting of Evidence of

Distress of Civil Works Structures.

e. ER 1110-2-240, Water Control Management.

f. ER 1110-2-1405, Hydraulic Design for Local

Flood Protection Projects.

g. ER 1110-2-1407, Hydraulic Design for Coastal

Shore Protection Projects.

h. ER 1110-2-1457, Hydraulic Design of Small

Boat Navigation.

i. ER 1110-2-1458, Hydraulic Design of Shallow

Draft Navigation Projects.

j. ER 1110-2-2902, Prescribed Procedures for the

Maintenance and Operation of Shore Protection

Works.

k. ER 1130-2-303, Maintenance Guide.

l. ER 1130-2-339, Inspection of Local Flood

Protection Projects.

4. Responsibilities

a. The district commander is responsible for

developing an OMRR&R manual for each project and

separable element constructed under a separate project

cooperation agreement (PCA), or functional portion of

a project or separable element, reporting the status of

the manual through the project management system as

required by ER 5-7-1(FR). Normally, the Engineer-

ing Division will be assigned the overall responsibility

for preparing a draft OMRR&R manual with appro-

priate inputs from other disciplines and, in consulta-

tion with the project sponsor, furnishing the draft

manual to the project manager for coordination with

the project sponsor, and preparing the final OMRR&R

manual for approval. For a functional portion, the

OMRR&R manual is an interim manual pending

completion of the entire project or separable element.

b. The major subordinate commander is responsi-

ble for review and approval of the manual.

c. The project sponsor, normally through a

permanent committee consisting of or headed by an

official usually called the “Superintendent,” is

ER 1110-2-401

30 Sep 94

responsible for carrying out the provisions of the

OMRR&R manual.

5. Policy

The OMRR&R manual will include coverage of all

OMRR&R subjects required by the PCA and existing

regulations, in detail sufficient to ensure proper

OMRR&R accomplishment by the project sponsor.

Project sponsors, subject to review and approval of

the district commander, may prepare supplements to

the manual. The following paragraphs discuss the

sections of a suggested table of contents (see Appen-

dix A). Modifications shall be made as necessary to

accommodate requirements of differing projects.

a. Section 1, General. Provide a general descrip-

tion of the project and include its specifically autho-

rized purpose, features, and functions.

b. Section 2, Authorization. Cite the authorizing

legislation and provide a summary.

c. Section 3, Location. Describe the physical

setting for the project. Give the relationship to

political boundaries such as state, county, city, and

town.

d. Section 4, Pertinent Information. Give the

history of the area relative to the project purposes and

summary information that would be pertinent to the

OMRR&R of the project that was developed during

planning and design studies, such as: for a flood

control project, provide a summary of the climate,

weather, hydrologic data to include norms and

extremes, etc.; for a navigation project, provide infor-

mation on currents, winds, waves, tides, navigation

aids, hazards, etc.; for a shore protection project,

provide erosion/accretion storm responses and annual

volumes, wind and wave roses, tides, etc.

e. Section 5, Construction History. Furnish a

historical summary of the project construction to

include contracts (start and completion dates and

costs) and names of contractors, contracting officers,

and resident engineers. Reference a complete set of

as-built plans, specifications, and drawings and

include these as Appendix A to the manual.

f. Section 6, Project Performance. Describe the

protection provided by the various reaches of a flood

control or shore protection project; discuss the conse-

quences of flow or other conditions exceeding the

project design; or describe the authorized navigation

project design fleet and benefits thereto as the case

may be. Discuss the mitigation and/or benefits of all

other project functions such as cultural resources,

environment, recreation, water supply, and

hydropower. Indicate that protection of project bene-

fits is a prime objective of OMRR&R.

g. Section 7, Project Cooperation Agreement.

State: The (signatory) and (signatory) (provide offi-

cial nomenclature) have entered into a PCA for this

project on (date) as required by Public Law (99-662).

A copy of the duly executed PCA is included as

Appendix B of the manual.

h. Section 8, Operation. Cover in detail the

operations of the project that are necessary for the

safe and efficient functioning of the project to pro-

duce the benefits set forth in the project authorization.

The operational requirements for nonreservoir projects

are to be presented as operation plans covering

essentially the who, what, where, when, and how of

the various project operations. An outline of opera-

tion records to be maintained and available for inspec-

tion is to be provided. The operation of reservoirs,

covered in water control manuals, in accordance with

ER 1110-2-240, shall be separate from this operation

and maintenance manual.

i. Section 9, Emergency Operations. Present the

emergency operation plans that cover preparations for

and responses to project emergency conditions. An

outline of emergency operation records to be main-

tained and available for inspection is to be provided.

Plans should cover, but not be limited to, such items

as:

(1) Chain of responsibility.

(2) Emergency communications network including

redundancies (internal and external).

(3) Local emergency response assistance such as

fire, police, medical, and Red Cross.

(4) State and Federal emergency response

agencies.

(5) Flood fight or other plans that may have been

part of design documentation.

j. Section 10, Maintenance and Inspection.

Cover the maintenance and inspection details required

for the proper care and efficient operation of the vari-

ous project elements. These plans may be combined

or separate as best suits the particular project. The

guidance for the proper formulation and the contents

of this section are contained in ER 1130-2-303.

ER 1110-2-401

30 Sep 94

Adaptations needed to satisfy conditions not covered

in the ER are encouraged. Outlines of the mainte-

nance and inspection records to be maintained and

available for Government inspection are to be pro-

vided. Government inspections will be performed in

consultation with the project’s sponsor. Indicate that

the district engineer may update the manual for

changed conditions or if warranted to correct condi-

tions discovered during inspections. Such updating

will be performed in consultation with the project

sponsor.

k. Section 11, Surveillance. Set forth a surveil-

lance program covering appropriate measurements,

observations, and other activities to be performed that

will ensure project benefits are being obtained. An

outline of surveillance records to be maintained and

available for inspection is to be provided. This pro-

gram should cover, but is not limited to, such activi-

ties as:

(1) Routine stage and discharge records to show

continued satisfactory performance or provide timely

notice that attention is required.

(2) Hydrographic and land surveys as required to

indicate when periodic dredging, correction of bank

erosion, correction of levee settlement, etc., are to be

performed.

(3) Records of vessel traffic entering and leaving

the harbor.

(4) Special surveillance as may be covered in the

project design documents.

l. Section 12, Repair, Replacement, and Rehabil-

itation (RR&R). Include the following in this section:

“Repair is considered to entail those activities of a

routine nature that maintain the project in a well kept

condition. Replacement covers those activities taken

when a worn-out element or portion thereof is

replaced. Rehabilitation refers to a set of activities as

necessary to bring a deteriorated project back to its

original condition. RR&R actions are to conform to

the project as-built plans and specifications unless

other arrangements are made with the district com-

mander. These activities are the responsibility of the

project sponsor.” Cover in this section any RR&R

activities not covered in previous sections that may

require unusual treatment.

m. Section 13, Notification of Distress. Cover the

requirements of ER 1110-2-101 so that district

commanders may see that appropriate actions are

taken.

6. Regulatory Requirements

Project sponsor maintenance of flood control projects

may require an activity under the jurisdiction of the

Corps’ Regulatory Program. Although most activities

which would normally be involved in maintenance of

flood control projects are exempt from the statutory

requirement for a Corps permit, or may be covered by

a general permit, some maintenance activities may

require specific authorization. Therefore, the project

sponsor and the Corps will identify the operation and

maintenance activities that will require a permit and

those that are exempt. Permit requirements and

exemptions identified before each project manual is

written will be included in the project manual. Permit

issues arising subsequent to the manual publication

will be handled through the normal Corps regulatory

process.

7. Approval

The original and any subsequent revisions to the

OMRR&R manual require approval of the major

subordinate commander. However, the major sub-

ordinate commander is hereby authorized to delegate

the approval authority to district commanders. The

original (signed document) shall be kept on file in the

district.

FOR THE COMMANDER:

1 Appendix

APP A - Operation and Maintenance

Manual Sections

ER 1110-2-401

30 Sep 94

APPENDIX A

OPERATION AND MAINTENANCE MANUAL SECTIONS

Section 1. General

Section 2. Authorization

Section 3. Location

Section 4. Pertinent Information

Section 5. Construction History

Section 6. Project Performance

Section 7. Project Cooperation Agreement

Section 8. Operation

Section 9. Emergency Operations

Section 10. Maintenance and Inspection

Section 11. Surveillance

Section 12. Repair, Replacement, and Rehabilitation

Section 13. Notification of Distress

Appendix A. As-Built Information

Appendix B. Project Cooperation Agreement