NAVY RECRUITING MANUAL

COMNAVCRUITCOMINST 1130.8N

18 Mar 24

ENLISTED

MARCH 2024

COMNAVCRUITCOMINST 1130.8N

N35

18 Mar 2024

FOREWORD

This manual publishes the Navy Recruiting Command (NAVCRUITCOM) enlisted personnel

recruiting manual. This is a complete revision and should be reviewed in its entirety.

Administrative changes in format per Chief of Naval Operations (CNO) Directives Management

Manual (OPNAV 5215.17A), including clarification of required and optional language has been

added.

This manual cancels COMNAVCRUITCOMINST 1130.8M.

This manual, which is effective immediately, is applicable to NAVCRUITCOM and all Navy

recruiting activities. Navy recruiting activities includes all military and civilian personnel

assigned to NAVCRUITCOM, Navy Recruiting Regions (NAVCRUITREGs), Navy Recruiting

Reserve Command (NAVCRUITRESCOM), Navy Talent Acquisition Groups

(NAVTALACQGRUs), Navy Recruiting Stations (NAVCRUITSTAs), Navy Recruiting

Command Orientation Unit (NAVCRUITCOM ORU), or similar units tasked with completing

the recruiting mission for the U.S. Navy.

Forward recommended changes to this instruction, together with justification, using a completed

OPNAV 5215/40 Review of Instruction via e-mail to NAVCRUITCOM Records and

Information Management (00SD) at: [email protected].

This directive is not cleared for public release and is available electronically via the

MYNAVYHR_NRC Portal (click Instructions), or via the NAVCRUITCOM Records Manager.

Records created as a result of this instruction, regardless of format or media, must be maintained

and dispositioned per the records disposition schedules located on the Department of the Navy

Assistant for Administration, Directives and Records Management Division portal page at

https://portal.secnav.navy.mil/orgs/DUSNM/DONAA/DRM/Records-and-Information-

Management/Approved%20Record%20Schedules/Forms/AllItems.aspx. For questions

concerning the management of records related to this instruction or the records disposition

schedules, please contact the local records manager or the OPNAV Records Management

Program (DNS-16).

Per OPNAVINST 5215.17A, NAVCRUITCOM Policy and Waivers Division (N35) will review

this instruction annually around the anniversary of its issuance date to ensure applicability,

currency, and consistency with Federal, Department of Defense, Secretary of the Navy, and

Navy policy and statutory authority using OPNAV 5215/40 Review of Instruction. This

instruction will be in effect for 10 years, unless revised or cancelled in the interim, and will be

COMNAVCRUITCOMINST 1130.8N

18 Mar 24

reissued by the 10-year anniversary date if it is still required, unless it meets one of the

exceptions in OPNAVINST 5215.17A, paragraph 9. Otherwise, if this instruction is no longer

required, it will be processed for cancellation as soon as the need for cancellation is known

following the guidance in OPNAV Manual 5215.1 of May 2016.

/s/

A. T. WALKER

COMNAVCRUITCOMINST 1130.8N

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Table of Contents

Table of Contents ............................................................................................................................. I

Navigating This Manual Using Adobe Reader .......................................................................... XIII

List of Tables ............................................................................................................................. XIV

CHAPTER 1 CHANGES, RECRUITER ASSISTANCE, ETHICS, CONDUCT AND

OPERATIONS ....................................................................................................... 1-1

SECTION 1 CHANGES TO COMNAVCRUITCOMINST 1130.8 ....................................... 1-1

010101. Recommended Changes ....................................................................................... 1-1

010102. Authority for Issuance.......................................................................................... 1-1

Exhibit 1-1. Recommended Change to COMNAVCRUITCOMINST 1130.8 ... 1-2

SECTION 2 ASSISTANCE TO RECRUITERS ..................................................................... 1-4

010201. Recruit Public Affairs Office ............................................................................... 1-4

010202. Interpretations of Content .................................................................................... 1-4

010203. Recruit Record ..................................................................................................... 1-5

SECTION 3 PUNITIVE APPLICATIONS OF COMNAVCRUITCOMINST 1130.8 .......... 1-6

010301. Content ................................................................................................................. 1-6

010302. Authority of Manual ............................................................................................ 1-6

010303. Fraudulent Enlistment .......................................................................................... 1-6

SECTION 4 MILITARY CONDUCT ON RECRUITING DUTY ......................................... 1-7

010401. Overview .............................................................................................................. 1-7

010402. Acceptance for Enlistment or Reenlistment ........................................................ 1-7

010403. Recruiter Awareness ............................................................................................ 1-7

010404. Conduct with Applicants...................................................................................... 1-7

010405. Recruiting Ethics .................................................................................................. 1-8

010406. Screening of Applicants ..................................................................................... 1-11

010407. Non-Solicitation of Certain Individuals ............................................................. 1-11

010408. Fraudulent Enlistment ........................................................................................ 1-12

010409. Privacy Act and Freedom of Information Act (PA and FOIA) ......................... 1-12

010410. Collection of Personal Information from Individuals ........................................ 1-13

010411. Safeguarding Applicant Information ................................................................. 1-13

SECTION 5 OPERATIONS .................................................................................................. 1-15

010501. Purpose ............................................................................................................... 1-15

010502. Uniforms and Grooming Standards ................................................................... 1-15

010503. Hours of Operation, Navy Recruiting Command .............................................. 1-15

010504. Sending Recruitment Information or Material to a Foreign Country ................ 1-15

010505. Navy Recruiting Station Security ...................................................................... 1-16

010506. Computers .......................................................................................................... 1-17

010507. Instructions, Publications and Reports ............................................................... 1-17

010508. Vehicles.............................................................................................................. 1-17

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SECTION 6 THE RECRUITING PROCESS ........................................................................ 1-18

010601. Purpose ............................................................................................................... 1-18

010602. Summary ............................................................................................................ 1-18

CHAPTER 2 ELIGIBILITY REQUIREMENTS ........................................................................ 2-1

SECTION 1 BASIC GUIDELINES ........................................................................................ 2-1

020101. Recruiters Guidelines ........................................................................................... 2-1

020102. Character .............................................................................................................. 2-2

020103. Basic Requirements .............................................................. 2-2

020104. Legal Enlistment Eligibility Determination Process............................................ 2-3

020105. Automatic (Mandatory) Rejections - Waivers Not Authorized ........................... 2-5

020106. Treatment of Rejected Applicants ....................................................................... 2-7

020107. Conduct Requirement for Legal Eligibility Determination ................................. 2-8

020108. Pending Lawsuits and Court Cases .................................................................... 2-14

020109. Self-Admitted Crimes - No Police Record ........................................................ 2-15

020110. Civil Involvement While In DEP ....................................................................... 2-15

020111. Special Provisions for Applicants Charged With Crimes Involving

Physical Violence............................................................................................... 2-16

SECTION 2 AGE REQUIREMENT ..................................................................................... 2-17

020201. Criteria ............................................................................................................... 2-17

020202. Verification ........................................................................................................ 2-18

020203. Parental Consent ................................................................................................ 2-18

020204. Age Waivers....................................................................................................... 2-21

020205. Bureau of Vital Statistics Contact Information .................................................. 2-22

SECTION 3 CITIZENSHIP REQUIREMENT .................................................................... 2-23

020301. Criteria ............................................................................................................... 2-23

020302. Verification ........................................................................................................ 2-23

020303. Place of Birth Verification ................................................................................. 2-28

020304. USMEPCOM Citizenship and Place of Birth Validation .................................. 2-28

020305. English Language Skills .................................................................................... 2-29

020306. Required Briefing for Non-U.S. Citizen ............................................................ 2-30

020307. Dual Citizenship................................................................................................. 2-30

020308. Waivers .............................................................................................................. 2-32

SECTION 4 SOCIAL SECURITY NUMBER REQUIREMENT ....................................... 2-35

020401. Criteria ............................................................................................................... 2-35

020402. Verification ........................................................................................................ 2-35

020403. Waivers .............................................................................................................. 2-36

SECTION 5 EDUCATION REQUIREMENT ...................................................................... 2-37

020501. Criteria ............................................................................................................... 2-37

020502. TIER 1 High School Diploma Graduate (HSDG) Definitions .......................... 2-37

020503. TIER 2. High School Graduate (HSG) .............................................................. 2-45

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020504. TIER 3 Less Than High School Diploma or Credential (NHSG),

Education Code “1.” .......................................................................................... 2-45

020505. Stay in School Policy ......................................................................................... 2-46

020506. Highest Grade Completed .................................................................................. 2-46

020507. National School Directory ................................................................................. 2-46

020508. TIER Level Evaluation ...................................................................................... 2-47

020509. On-Site Visits of Schools and Programs ............................................................ 2-47

020510. Verification and Validation of Education Requirements ................................... 2-48

020511. Official Transcript .............................................................................................. 2-49

020512. Failure to Graduate ............................................................................................ 2-50

020513. Foreign Education .............................................................................................. 2-51

020514. Credential Laundering ....................................................................................... 2-52

SECTION 6 DEPENDENCY REQUIREMENT ................................................................... 2-54

020601. Criteria ............................................................................................................... 2-54

020602. Definition of a Dependent .................................................................................. 2-56

020603. Custody .............................................................................................................. 2-57

020604. Verification ........................................................................................................ 2-58

SECTION 7 MENTAL APTITUDE REQUIREMENT ........................................................ 2-61

020701. Criteria ............................................................................................................... 2-61

020702. AFQT Score ....................................................................................................... 2-61

020703. Use of ASVAB AFQT Test Scores ................................................................... 2-61

020704. Retest Policy and Procedure .............................................................................. 2-62

020705. Retesting of DEP Personnel ............................................................................... 2-63

020706. Documentation of Test Scores ........................................................................... 2-63

020707. ASVAB Familiarization and Coaching ............................................................. 2-64

020708. Loss or Compromise of ASVAB Materials ....................................................... 2-65

SECTION 8 PHYSICAL REQUIREMENT .......................................................................... 2-67

020801. Physical Eligibility for Enlistment ..................................................................... 2-67

020802. General Information ........................................................................................... 2-67

020803. Medical Tests ..................................................................................................... 2-73

020804. Eligibility Determinations .................................................................................. 2-77

020805. Medical Waiver .................................................................................................. 2-82

020806. Delayed Entry Medical Program ....................................................................... 2-85

020807. Temporary Disability Retired List (TDRL) ....................................................... 2-85

020808. Dual Compensation ............................................................................................ 2-87

020809. Navy Health and Physical Readiness Program .................................................. 2-88

020810. Changes to Medical or Physical Condition While In DEP ................................ 2-88

020811. Transgender Accession Processing Procedures ................................................. 2-89

SECTION 9 CONDUCT REQUIREMENT .......................................................................... 2-93

020901. Purpose ............................................................................................................... 2-93

020902. Criteria ............................................................................................................... 2-93

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020903. Definitions.......................................................................................................... 2-93

020904. Verification ........................................................................................................ 2-97

020905. Documentation of Conduct Qualification .......................................................... 2-97

020906. Civil Restraint .................................................................................................... 2-98

020907. Pending Lawsuits and Court Cases .................................................................. 2-100

020908. Self-Admitted Crimes – No Police Record ...................................................... 2-100

020909. Civil Involvement While In DEP ..................................................................... 2-100

020910. Special Provisions for Applicants Charged with Crimes Involving

Physical Violence............................................................................................. 2-101

020911. Mandatory Determinations .............................................................................. 2-101

020912. Waivers ............................................................................................................ 2-101

SECTION 10 DRUG AND ALCOHOL SCREENING REQUIREMENT ......................... 2-111

021001. Policy ............................................................................................................... 2-111

021002. Definitions........................................................................................................ 2-111

021003. Enlistment Eligibility ....................................................................................... 2-114

SECTION 11 ENLISTMENT NAME REQUIREMENT ................................................... 2-124

021101. Enlistment Name .............................................................................................. 2-124

021102. Enlistment Name for Applicants with USCIS Documents .............................. 2-125

CHAPTER 3 WAIVERS ............................................................................................................. 3-1

SECTION 1 ELIGIBILITY ..................................................................................................... 3-1

030101. General Policy ...................................................................................................... 3-1

030102. Eligibility for Waivers ......................................................................................... 3-1

030103. Waiver Authority Levels...................................................................................... 3-3

030104. Special Considerations for Conduct and Medical Waivers ................................. 3-4

SECTION 2 WAIVER SUBMISSION PROCEDURES ....................................................... 3-10

030201. Submission of Waivers ...................................................................................... 3-10

030202. NAVCRUITCOM Veteran Waiver Procedures................................................. 3-10

030203. Delayed Entry Full Kit Waiver (DEF) Program ................................................ 3-10

030204. NAVCRUITCOM Waiver Procedures .............................................................. 3-11

030205. Documentation of Waiver Approval .................................................................. 3-15

030206. Waiver Codes ..................................................................................................... 3-15

030207. Exception to Policy Request Procedures ........................................................... 3-16

CHAPTER 4 FORMS AND DOCUMENTS .............................................................................. 4-1

SECTION 1 INTRODUCTION ............................................................................................... 4-1

040101. Contents of Chapter ............................................................................................. 4-1

040102. Responsibilities .................................................................................................... 4-2

040103. Verification and Reproduction of Original Documents ....................................... 4-3

040104. PRIDE MOD II Record ....................................................................................... 4-4

040105. Distribution of Enlistment Documents and Residual Maintenance ..................... 4-6

040106. Forms and Documents Required for Enlistment .................................................. 4-7

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SECTION 2 INSTRUCTIONS FOR COMPLETING FORMS ............................................ 4-16

040201. Request for Examination (USMEPCOM Form 680-3A-E) ............................... 4-16

040202. Report of Additional Information (MEPCOM Form 601-23) ........................... 4-22

040203. DD Form 4 Enlistment/Reenlistment Document Armed Forces of the

United States ...................................................................................................... 4-23

040204. DD Form 93 Record of Emergency Data .......................................................... 4-27

040205. DD Form 368 Request for Conditional Release ................................................ 4-27

040206. DD Form 369 Police Record Check .................................................................. 4-31

040207. DD Form 370 Request for Reference ................................................................ 4-35

040208. DD Form 372 Request for Verification of Birth ................................................ 4-37

040209. DD Form 1966 Record of Military Processing Armed Forces of the

United States ...................................................................................................... 4-40

040210. DD Form 2058 State of Legal Residence Certificate ........................................ 4-91

040211. Voter Registration Act ....................................................................................... 4-91

040212. NAVCRUIT 1133/52 or 1133/53 Enlistment Guarantee Annex to

DD Form 4 Enlistment or Reenlistment Document Armed Forces of

the United States ................................................................................................ 4-92

040213. NAVPERS 1070/602 Dependency Application/Record of Emergency Data .... 4-94

040214. NAVPERS 1070/613 Administrative Remarks ................................................. 4-94

040215. NAVRES 1326/4 Enlisted Application and Orders to a Naval Reserve

Unit (NON-OBLIGOR) ..................................................................................... 4-94

040216. NAVRES 1570/2 Satisfactory Participation Requirement/Record of

Unexcused Absences ......................................................................................... 4-96

040217. NAVRES 1570/21 Inactive Duty Training Participation Record ...................... 4-96

Exhibit 4-1. Sample NAVRES 1570/21 Inactive Duty Training Participation

Record (Provided as sample only) .............................................. 4-97

040218. SGLV-8286 Servicemen’s Group Life Insurance Election and Certificate....... 4-98

040219. Employee’s Withholding Allowance Certificate (Form W-4) ........................... 4-98

040220. Resume Worksheet ............................................................................................ 4-98

040221. SF 86 Questionaire for National Security Positions .......................................... 4-98

040222. Drug and Alcohol Abuse Statement of Understanding.................................... 4-101

040223. NAVCRUIT 1130/120 United States Navy Aberrant Behavior

Screening Certificate ........................................................................................ 4-102

CHAPTER 5 ACTIVE COMPONENT PROGRAMS ................................................................ 5-1

SECTION 1 NUCLEAR FIELD PROGRAM ......................................................................... 5-1

050101. General ................................................................................................................. 5-1

050102. Qualifications ....................................................................................................... 5-1

050103. Nuclear Field Eligibility Pre-Screening and Determinations .............................. 5-3

050104. Nuclear Field Eligibility Determination Requirements ....................................... 5-5

050105. Delayed Entry Nuclear Field Program (DEN) ..................................................... 5-8

050106. Non-Adjudicated Shipping Procedures ................................................................ 5-9

050107. Apprenticeship ................................................................................................... 5-11

050108. Term of Enlistment ............................................................................................ 5-11

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050109. General Apprenticeship and Paygrade ............................................................... 5-11

050110. Nuclear Field Class “A” School ........................................................................ 5-12

050111. Training Cycle ................................................................................................... 5-12

050112. Disposition of Those Who Fail to Qualify ......................................................... 5-13

050113. Nuclear Field Statement of Understanding ........................................................ 5-13

050114. Nuclear Field Applicant Pre-Ship Screening ..................................................... 5-13

050115. Nuclear Field Accession Data Collection .......................................................... 5-13

Exhibit 5-1. Nuclear Field Program Academic Eligibility ................................ 5-14

Exhibit 5-3. Nuclear Field Program Matrix ....................................................... 5-17

Exhibit 5-4. Nuclear Field Pre-Ship Screening Certificate Instructions ............ 5-18

Exhibit 5-4A. Nuclear Field Pre-Ship Screening Certificate Instructions

(Continued) 5-20

Exhibit 5-5. Nuclear Field Determinations Requirements Matrix ..................... 5-21

Exhibit 5-5. Nuclear Field Determinations Requirements Matrix (Continued) 5-22

SECTION 2 ADVANCED ELECTRONICS FIELD (AEF)/ADVANCED TECHNICAL

FIELD (ATF) ......................................................................................................................... 5-23

050201. General ............................................................................................................... 5-23

050202. Qualifications ..................................................................................................... 5-23

050203. Security Screening for CTT, CWT, CTI, IS and IT Ratings ............................. 5-23

050204. Term of Enlistment ............................................................................................ 5-25

050205. General Apprenticeship and Paygrade ............................................................... 5-25

050206. General AEF and ATF Training ........................................................................ 5-26

050207. Obligated Service ............................................................................................... 5-27

050208. Advancement ..................................................................................................... 5-27

050209. Disenrollment ..................................................................................................... 5-28

050210. AEF and ATF Program Screening ..................................................................... 5-29

050211. AEF and ATF Program Matrix .......................................................................... 5-29

Exhibit 5-6. AEF and ATF Program Matrix ...................................................... 5-34

SECTION 3 WARRIOR CHALLENGE PROGRAM .......................................................... 5-35

050301. Program Information .......................................................................................... 5-35

050302. Qualifications ..................................................................................................... 5-35

050303. NSW and NSO Program Options ...................................................................... 5-36

050304. AIRR Program Option ....................................................................................... 5-37

050305. Term of Enlistment ............................................................................................ 5-38

050306. General Apprenticeship and Paygrade ............................................................... 5-39

050307. Disenrollment ..................................................................................................... 5-40

050308. Warrior Challenge Programs Statements of Understanding .............................. 5-40

050309. Warrior Challenge Programs Screening ............................................................ 5-41

050310. Warrior Challenge Program Matrix ................................................................... 5-41

050311. Warrior Challenge Program PSSQ Screening ................................................... 5-41

Exhibit 5-7. Warrior Challenge Program Matrix ............................................... 5-44

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SECTION 4 SUBMARINE PROGRAMS ............................................................................ 5-49

050401. General ............................................................................................................... 5-49

050402. Qualifications ..................................................................................................... 5-49

050403. Rating Programs................................................................................................. 5-50

050404. Waivers .............................................................................................................. 5-50

SECTION 5 PROFESSIONAL APPRENTICESHIP CAREER TRACK (PACT)

PROGRAM ....................................................................................................... 5-51

050501. General ............................................................................................................... 5-51

050502. Qualifications ..................................................................................................... 5-51

050503. Terms of Enlistment ........................................................................................... 5-51

050504. PACT Homeport Guarantee Program ................................................................ 5-51

Exhibit 5-8. PACT Program Matrix................................................................... 5-52

SECTION 6 SCHOOL GUARANTEE (SG) PROGRAM .................................................... 5-53

050601. General ............................................................................................................... 5-53

050602. Qualifications ..................................................................................................... 5-53

050603. Term of Enlistment ............................................................................................ 5-54

050604. Apprenticeship ................................................................................................... 5-54

050605. School Guarantee Program Matrix .................................................................... 5-54

050606. Security Screening ............................................................................................. 5-54

050607. Cryptologic Technician Interpretive (CTI) and Religious Programs

Specialist (RP) Statements of Understanding .................................................... 5-55

050608. Hospital Corpsman Dental Assistant (HMDA) (HM-8701) .............................. 5-55

Exhibit 5-9. School Guarantee Program Matrix ................................................ 5-76

SECTION 7 AIRCREWMAN PROGRAM .......................................................................... 5-77

050701. General. .............................................................................................................. 5-77

050702. Qualifications. .................................................................................................... 5-77

050703. Security Clearance ............................................................................................. 5-77

050704. Service Ratings .................................................................................................. 5-78

050705. Training Cycle ................................................................................................... 5-78

050706. Enlistment Term................................................................................................. 5-78

050707. Apprenticeship and Paygrade ............................................................................ 5-78

050708. Disenrollment ..................................................................................................... 5-79

050709. Agreement to Extend Enlistment ....................................................................... 5-80

050710. Aircrewman Program Screening ........................................................................ 5-80

050711. Aircrewman Program Statement of Understanding ........................................... 5-80

Exhibit 5-10. Aircrewman Program Matrix ....................................................... 5-81

SECTION 8 NAVY VETERANS (NAVETS) ...................................................................... 5-82

050801. General ............................................................................................................... 5-82

050802. Requirements and Procedures ............................................................................ 5-82

050803. NAVET In-Processing Site ................................................................................ 5-85

050804. Enlistment Requirements and Procedures for NAT........................................... 5-85

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SECTION 9 PRIOR SERVICE REENLISTMENT ELIGIBILITY (PRISE) III

PROGRAM ........................................................................................................ 5-86

050901. General ............................................................................................................... 5-86

050902. Requirements and Procedures ............................................................................ 5-86

050903. PRISE III NAVET In-Processing Site ............................................................... 5-87

SECTION 10 OTHER SERVICE VETERANS (OSVET) ................................................... 5-88

051001. General ............................................................................................................... 5-88

051002. Requirements and Procedures ............................................................................ 5-88

051003. OSVET In-Processing Site ................................................................................ 5-90

CHAPTER 6 RESERVE COMPONENT PROGRAMS ............................................................. 6-1

SECTION 1 TRAINING AND ADMINISTRATION OF RESERVES (TAR)

PROGRAM ......................................................................................................... 6-1

060101. General ................................................................................................................. 6-1

060102. Qualifications ....................................................................................................... 6-1

060103. Enlistment Term................................................................................................... 6-1

060104. Paygrade and General Apprenticeship ................................................................. 6-1

SECTION 2 NEW ACCESSION TRAINING (NAT) PROGRAM ........................................ 6-2

060201. General ................................................................................................................. 6-2

060202. Qualifications ....................................................................................................... 6-2

060203. Enlistment Term................................................................................................... 6-2

060204. Paygrade and General Apprenticeship ................................................................. 6-2

060205. Processing ............................................................................................................ 6-2

060206. Enlistment Bonus ................................................................................................. 6-3

060207. Delayed Entry Program........................................................................................ 6-3

060208. Shipping and Out-Processing ............................................................................... 6-3

060209. SELRES Affiliation ............................................................................................. 6-3

SECTION 3 NAVY VETERAN (NAVET) PROGRAM ........................................................ 6-4

060301. General ................................................................................................................. 6-4

060302. Paygrade ............................................................................................................... 6-4

060303. Reduction in Rate ................................................................................................. 6-4

060304. Under Other Service Reserve Contract ................................................................ 6-4

060305. E3 NAVETS ........................................................................................................ 6-4

060306. Elapsed Time Waiver ........................................................................................... 6-5

SECTION 4 PRIOR SERVICE REENLISTMENT ELIGIBILITY-RESERVE

(PRISE-R) PROGRAM ...................................................................................... 6-6

060401. General ................................................................................................................. 6-6

060402. Program Requirements......................................................................................... 6-6

060403. Rating Conversion and Designation .................................................................... 6-7

060404. PRISE-R without Class “A” School Guarantee ................................................... 6-7

060405. PRISE-R with Class “A” School Guarantee ........................................................ 6-8

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SECTION 5 OTHER SERVICE VETERAN (OSVET) PROGRAM ................................... 6-10

060501. General ............................................................................................................... 6-10

060502. Requirements ..................................................................................................... 6-10

060503. OSVET Direct Convert Requirements ............................................................... 6-11

060504. Navy Class “A” School Graduates .................................................................... 6-12

060505. Enlistment Term................................................................................................. 6-12

CHAPTER 7 SPECIAL PROGRAMS ........................................................................................ 7-1

SECTION 1 LOAN REPAYMENT PROGRAM .................................................................... 7-1

070101. Eligibility ............................................................................................................. 7-1

070102. Qualifying Loans ................................................................................................. 7-1

070103. Application and Approval .................................................................................... 7-1

070104. Disenrollment ....................................................................................................... 7-2

070105. Benefits ................................................................................................................ 7-2

070106. Student Loan Deferment or Forbearance ............................................................. 7-3

070107. Special Conditions ............................................................................................... 7-3

070108. Processing LRP Applicants.................................................................................. 7-4

070109. Processing Payments ............................................................................................ 7-5

SECTION 2 ENLISTMENT BONUS PROGRAM ................................................................ 7-7

070201. General ................................................................................................................. 7-7

070202. Terms of Enlistment ............................................................................................. 7-7

070203. Administrative Procedures ................................................................................... 7-7

SECTION 3 DIRECT PROCUREMENT ENLISTMENT PROGRAM (DPEP) .................. 7-9

070301. Program Information ............................................................................................ 7-9

070302. Basic Eligibility ................................................................................................. 7-10

070303. Training Experience ........................................................................................... 7-10

070304. Term of Enlistment ............................................................................................ 7-11

070305. Rates and Ratings Authorized ............................................................................ 7-12

070306. Procedures .......................................................................................................... 7-12

070307. General Apprenticeship and Paygrade ............................................................... 7-13

070308. Training Track ................................................................................................... 7-13

070309. Service Record Requirements ............................................................................ 7-14

070310. Rating Specific Requirements............................................................................ 7-15

SECTION 4 ADVANCED PAYGRADE PROGRAM ......................................................... 7-18

070401. General ............................................................................................................... 7-18

070402. Criteria for Advanced Paygrade ......................................................................... 7-19

SECTION 5 BUDDY PROGRAM ........................................................................................ 7-21

070501. General ............................................................................................................... 7-21

SECTION 6 SPECIAL RECRUIT COMPANIES ................................................................ 7-23

070601. Formation ........................................................................................................... 7-23

070602. Procedures .......................................................................................................... 7-23

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070603. Publicity ............................................................................................................. 7-24

070604. VIP Interest ........................................................................................................ 7-24

070605. Implementation and Follow-Up ......................................................................... 7-24

SECTION 7 U.S. NAVAL ACADEMY PREPARATORY SCHOOL (NAPS)

AND BROADEND OPPORTUNITY FOR OFFICER SELECTION

AND TRAINING (BOOST 2.0) ....................................................................... 7-25

070701. General ............................................................................................................... 7-25

070702. Enlistment Processing ........................................................................................ 7-25

070703. Reporting Enlistment ......................................................................................... 7-26

070704. Transportation and Execution of Active Duty Orders ....................................... 7-26

SECTION 8 NAVY MUSIC PROGRAM ............................................................................. 7-28

070801. General ............................................................................................................... 7-28

070802. Eligibility ........................................................................................................... 7-28

070803. Entry Level Paygrade Authorizations ................................................................ 7-32

070804. Application for Assignment to Navy Premier Bands ........................................ 7-32

070805. NAVCRUIT 1133/52 (Annex to DD Form 4) ................................................... 7-33

SECTION 9 NAVY SUPPLEMENTARY TEST ADMINISTRATION .............................. 7-34

070901. Testing Responsibilities ..................................................................................... 7-34

070902. Navy Supplementary Test Procurement ............................................................ 7-35

070903. Definitions of Test Compromise ........................................................................ 7-36

070904. Loss or Compromise of Navy Tests................................................................... 7-37

070905. Navy Advanced Programs Test (NAPT) ........................................................... 7-37

070906. Testing Requirements for Selected Ratings ....................................................... 7-42

Exhibit 7-4. Sample Navy Supplementary Test Administrator Designation ..... 7-43

Exhibit 7-5. Sample NAPT Retest Request ....................................................... 7-44

Exhibit 7-8. Sample Quarterly NAPT Program Audit Report ........................... 7-45

CHAPTER 8 ACTIVE COMPONENT CLASSIFICATIONS ................................................... 8-1

SECTION 1 ACTIVE COMPONENT RESERVATION ENTRIES ...................................... 8-1

080101. General ................................................................................................................. 8-1

080102. Applicant Requirements....................................................................................... 8-2

SECTION 2 PERSONNEL SECURITY SCREENING QUESTIONNAIRE (PSSQ) ........... 8-4

080201. General ................................................................................................................. 8-4

080202. Prior Service Screening Requirements ................................................................ 8-5

SECTION 3 PRIOR SERVICE REQUIREMENTS ................................................................ 8-6

080301. Processing Information and Recommendations ................................................... 8-6

080302. Waivers and Enlistment Eligibility Determinations ............................................ 8-6

080303. Additional Prior Service Eligibility Requirements .............................................. 8-8

080304. Reservists Enlisting On Active Duty ................................................................. 8-12

080305. Enlisted Service Record ..................................................................................... 8-13

080306. Travel Information Card (NAVPERS 7041/1) .................................................. 8-13

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CHAPTER 9 RESERVE COMPONENT CLASSIFICATION .................................................. 9-1

SECTION 1 NAVY RESERVE CATEGORIES ..................................................................... 9-1

090101. Ready Reserve ..................................................................................................... 9-1

090102. Standby Reserve................................................................................................... 9-1

090103. Reserve Non-Prior Service Defined..................................................................... 9-2

090104. Attrites.................................................................................................................. 9-2

SECTION 2 ERRONEOUS OR FRAUDULENT ACCESSIONS ......................................... 9-3

090201. Description ........................................................................................................... 9-3

Exhibit 9-1. Sample Erroneous or Fraudulent Accession Recruiter Letter ......... 9-4

Exhibit 9-2. Sample Erroneous or Fraudulent Accession First Endorsement ..... 9-5

Exhibit 9-3. Sample Erroneous or Fraudulent Accession Second Endorsement . 9-6

SECTION 3 SELECTED RESERVE AFFILIATION ............................................................ 9-7

090301. Description ........................................................................................................... 9-7

090302. General Eligibility Guidelines ............................................................................. 9-7

090303. Affiliation with the Selected Reserve ................................................................ 9-10

090304. Previous Unsatisfactory Participation ................................................................ 9-12

090305. Reserve Recommendations ................................................................................ 9-12

090306. Key Employees .................................................................................................. 9-13

090307. High Year Tenure (HYT) For Reservist ............................................................ 9-14

090308. NAVET Reduction in Rate ................................................................................ 9-17

090309. Affiliation of Non-Drilling Reservist................................................................. 9-17

090310. Reserve Affiliation Rating Requirements .......................................................... 9-18

Exhibit 9-4. Sample Unsatisfactory Participation Reaffiliation Waiver ............ 9-21

Exhibit 9-5. Sample Unsatisfactory Participation Reaffiliation Waiver ............ 9-22

SECTION 4 RESERVE COMPONENT RESERVATION CATEGORIES ......................... 9-23

090401. General ............................................................................................................... 9-23

090402. Applicant Requirements..................................................................................... 9-23

090403. Program Approval for SELRES Processing ...................................................... 9-23

CHAPTER 10 DELAYED ENTRY PROGRAM ..................................................................... 10-1

SECTION 1 PREPARATION FOR RECRUIT TRAINING ................................................ 10-1

100101. General ............................................................................................................... 10-1

100102. Mental Preparation ............................................................................................. 10-1

100103. Screening the Pool ............................................................................................. 10-1

100104. DEP Action Request (DAR) .............................................................................. 10-1

100105. Courtesy Shipping .............................................................................................. 10-2

SECTION 2 POLICIES AND PROCEDURES ..................................................................... 10-3

100201. Program and Information ................................................................................... 10-3

100202. Term of Enlistment ............................................................................................ 10-3

100203. Extension in DEP Beyond 365 Days ................................................................. 10-3

100204. Change in Enlistment or Program Eligibility Not Requiring Separation .......... 10-4

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100205. Guidance for Recruit Travel via the GSA City Pair Program ........................... 10-5

100206. Policies and Standards for Administrative Separation of DEP Personnel ......... 10-5

100207. Procedures for Separation of DEP Personnel .................................................... 10-8

100208. Separation of Enlisted Personnel Immediately After the Swearing-in-

Ceremony ......................................................................................................... 10-10

100209. Enlistees Unable to Go To Recruit Training for Medical Reasons ................. 10-11

100210. Injury or Death of Personnel in DEP ............................................................... 10-12

SECTION 3 REENLISTMENT OF FORMER DEP PERSONNEL ..................................... 10-13

100301. Reenlistment of Former DEP Personnel .......................................................... 10-13

100302. Procedures upon Enlistment USN ................................................................... 10-13

100303. Delayed Entry Program Enlistments Outside of MEPS .................................. 10-14

100304. MEPS Procedures for Handling Discharge from DEP or For Enlistment

with another Service ........................................................................................ 10-14

100305. Procedures to Change Enlistment Programs before Starting Active Duty

or Active Duty for Training and Departure for RTC ....................................... 10-14

CHAPTER 11 PREPERATION FOR RECRUIT TRAINING COMMAND ........................... 11-1

SECTION 1 GENERAL ........................................................................................................ 11-1

110101. Applicant Briefing ............................................................................................. 11-1

110102. Immunization Records ....................................................................................... 11-2

110103. Zero Tolerance Policy ........................................................................................ 11-2

110104. Training Period (RTC) ....................................................................................... 11-2

110105. Additional Information for New Recruits .......................................................... 11-3

110106. Specific Information for Male Recruits ............................................................. 11-5

110107. Specific Information for Female New Recruits ................................................. 11-7

110108. Items That Will Be Sent Home ........................................................................ 11-10

110109 Items to Be Confiscated At Recruit Training .................................................. 11-11

110110. Non-Prescription Drugs and Medications ........................................................ 11-11

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List of Tables

Table 2.1 Mandatory Determinations Reviewing Matrix ............................................................ 2-4

Table 2.2 Treatment of Rejected Applicants ............................................................................... 2-7

Table 2.3 Age Standards ............................................................................................................ 2-17

Table 2.4 Documents for Verification of Age Eligibility .......................................................... 2-18

Table 2.5 Documents Approved for Verification of Citizenship and Place of Birth ................. 2-33

Table 2.6 Documents for Verification of Social Security Number Eligibility .......................... 2-35

Table 2.7 Post-Secondary Degree .............................................................................................. 2-42

Table 2.8 Active Component (AC) ............................................................................................ 2-54

Table 2.9 Reserve Component (RC) .......................................................................................... 2-55

Table 2.10 Documents Required for Applicants with Dependents............................................ 2-59

Table 2.11 Weight and Height Screening Table for AC and RC PS applicants ........................ 2-91

Table 2.12 Eligibility and Waiver Chart for Applicants with Civil or Conduct Offenses....... 2-102

Table 2.13 Uniform Guide List for Typical Traffic Offenses ................................................. 2-104

Table 2.14 Uniform Guide List for Typical Non-Traffic Offenses ......................................... 2-106

Table 2.15 Uniform Guide List for Typical Misconduct Offenses .......................................... 2-108

Table 2.16 Uniform Guide List for Typical Major Misconduct Offenses ............................... 2-109

Table 2.17 Mandatory Determinations Matrix ........................................................................ 2-110

Table 2.18 Controlled Substances............................................................................................ 2-117

Table 2.19 Eligibility and Waiver Chart for Applicants with Drug or Alcohol Abuse

and Related Offenses ............................................................................................ 2-118

Table 2.20 Rating or Program Eligibility Determinations for Applicants with Alcohol

and Drug Abuse ..................................................................................................... 2-120

Table 2.21 Examples of Enlistment Names (U.S. Citizens) .................................................... 2-124

Table 2.22 Examples of Enlistment Names (USCIS Documents) ........................................... 2-125

Table 4.1 Reserve Waiver Codes ................................................................................................. 4-6

Table 4.2 Forms and Documents Required For Enlistment ......................................................... 4-7

Table 4.3 Forms and Documents Required For SELRES Enlistment ....................................... 4-11

Table 4.4 Forms and Documents Required For SELRES Waivers ........................................... 4-14

Table 4.5 DD Form 368 Conditional Release Approval Chart .................................................. 4-29

Table 4.6 Instructions for Completing DD Form 369 Section I ................................................ 4-34

Table 4.7 List of Religious Preference ...................................................................................... 4-44

Table 4.8 Verification of Education ........................................................................................... 4-45

Table 4.9 Program Enlisted Codes ............................................................................................. 4-50

Table 4.10 Professional Apprenticeship Career Track (Pact) Program ..................................... 4-52

Table 4.11 Rating Codes ............................................................................................................ 4-52

Table 4.12 DD Form 1966 Waiver Code Table ......................................................................... 4-55

Table 4.13 Chart A - TIR Dates ................................................................................................. 4-59

Table 4.14 One Digit Code Status of the Enlistee ..................................................................... 4-60

Table 4.15 Youth Programs ....................................................................................................... 4-60

Table 4.16 Department or Establishment Component ............................................................... 4-61

Table 4.17 Enlistment Type Options Codes .............................................................................. 4-61

Table 4.18 Activity UIC ............................................................................................................ 4-62

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Table 4.19 Two Digit NAVTALACQGRU Codes.................................................................... 4-65

Table 4.20 Two Digit MEPS Code ............................................................................................ 4-65

Table 4.21 Two Digit Branch and Class Code .......................................................................... 4-66

Table 4.22 Two Digit Acquisition Code .................................................................................... 4-67

Table 4.23 Category of Enlistee Code ....................................................................................... 4-68

Table 4.24 Place of Birth Codes ................................................................................................ 4-69

Table 4.25 Reenlistment Codes ................................................................................................. 4-70

Table 4.26 Language Codes ....................................................................................................... 4-71

Table 4.27 Proficiency Level Codes .......................................................................................... 4-75

Table 4.28 Type of Discharge Codes ......................................................................................... 4-75

Table 4.29 Means of Initial Entry into Military Service Codes ................................................. 4-76

Table 4.30 Certification of Applicant ........................................................................................ 4-78

Table 5.1 Nuclear Field Program Academic Eligibility ............................................................ 5-15

Table 5.2 AEF And ATF Program Eligibility Requirements .................................................... 5-29

Table 5.3 Warrior Challenge Program Eligibility Requirements .............................................. 5-41

Table 5.4 AIRR Hearing Standards ........................................................................................... 5-45

Table 5.5 Submarine Program Eligibility Waiver Requirements .............................................. 5-49

Table 5.6 AIRR Program Eligibility Requirements ................................................................... 5-80

Table 6.1 NAVETs Enlistment Matrix ........................................................................................ 6-4

Table 6.2 PRISE-R NAVET and OSVET Matrix ....................................................................... 6-7

Table 6.3 PRISE-R OSVET Matrix ............................................................................................. 6-7

Table 6.4 OSVET Paygrade Matrix ........................................................................................... 6-11

Table 7.1 Training and Work Experience Requirements ........................................................... 7-13

Table 7.2 Navy Music NECs ..................................................................................................... 7-33

Table 8.1 Reenlistment Code (RE-Code) Chart ........................................................................ 8-10

Table 9.1 HYT by Paygrade for Navy Reserve ........................................................................... 9-8

Table 9.2 High Year Tenure Waiver Matrix .............................................................................. 9-16

Table 9.3 SELRES Processing Program Approval Matrix ........................................................ 9-24

Table 10.1 Reason for Discharge ............................................................................................. 10-10

Table 11.1 Source Documents for Initial ID Card Issuance ...................................................... 11-3

COMNAVCRUITCOMINST 1130.8N

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CHAPTER 1

CHANGES, RECRUITER ASSISTANCE, ETHICS, CONDUCT AND OPERATIONS

SECTION 1

CHANGES TO COMNAVCRUITCOMINST 1130.8

010101. Recommended Changes

a. Recommended changes to COMNAVCRUITCOMINST 1130.8 may be submitted by

anyone via their chain of command.

(1) Changes must be submitted in the exact form and wording being recommended.

Identify the article(s) and page number(s) affected by the recommended change. Include full

justification for the proposed change.

(2) Recommended changes will be typewritten, legibly printed, or legibly handwritten.

Navy recruiting personnel will copy and complete exhibit 1-1 Recommended Change To

COMNAVCRUITCOMINST 1130.8, when submitting change recommendations to

NAVCRUITCOM N35. Change recommendations received via any format other than exhibit 1-

1 will not be accepted. Change recommendations received without proper routing via the chain

of command or endorsements will not be accepted. Address recommended changes to:

Commander, Navy Recruiting Command

Policy and Programs Division (N35)

5722 Integrity Drive, Millington, TN 38054-5057

Note: Provide an information copy to:

Navy Recruiting Command (N7)

b. Textual changes will be highlighted in both the paper and electronic versions of

COMNAVCRUITCOMINST 1130.8.

010102. Authority for Issuance. This manual is issued under Title 5, U. S. Code, sections 301

and 302; Title 10, U. S. Code, chapter 31; and articles 0206 and 0307, U.S. Navy Regulations

1973. See also the Military Personnel Manual (MILPERSMAN) article 1133-010, and Bureau

of Personnel (BUPERS) Instruction 5450.16.

COMNAVCRUITCOMINST 1130.8N

18 Mar 24

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RECOMMENDED CHANGE SUBMISSION DOCUMENT

Recommended Change to COMNAVCRUITCOMINST 1130.8

_____________________

(Date)

From: __________________________________

To: Commander, Navy Recruiting Command, Policy and Waivers Division (N35)

5722 Integrity Drive, Millington, TN 38054-5057

Via: (1) (Submitting Member’s Immediate Supervisor’s Title)

(2) (Submitting Member’s Commanding Officer)

Subj: PROPOSED CHANGE TO COMNAVCRUITCOMINST 1130.8, Chapter _____,

Section ________

1. Applicable page(s) ______________, paragraph(s) _______________

(Include all pages and paragraphs, which will be affected by the recommended change.)

2. Recommended change:

____________________________________________________________________________

3. Justification:

____________________________________________________________________________

____________________________________

Signature

Copy to:

DIR, NTT

1 of 2

Exhibit 1-1. Recommended Change to COMNAVCRUITCOMINST 1130.8

COMNAVCRUITCOMINST 1130.8N

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Recommended Change to COMNAVCRUITCOMINST 1130.8

First Endorsement

________________

(Date)

From: (Submitting Member’s Immediate Supervisor’s Title)

To: Commander, Navy Recruiting Command (N35)

Via: (Submitting Member’s Commanding Officer)

1. Forwarded, recommending _________________

2. Comments: ___________________________________________________________________

________________________________________________________________________________

____________________________

(Signature)

-------------------------------------------------------------------------------------------------------------------------

Second Endorsement

________________

(Date)

From: (Submitting Member’s Commanding Officer)

To: Commander, Navy Recruiting Command (N35)

1. Forwarded, recommending ________________________

2. Comments:

________________________________________________________________________________

___________________________

(Signature)

2 of 2

Exhibit 1-1. Recommended Change to COMNAVCRUITCOMINST 1130.8 Page 2

COMNAVCRUITCOMINST 1130.8N

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1-4

SECTION 2

ASSISTANCE TO RECRUITERS

010201. Recruit Public Affairs Office

a. When a parent or relative is in the Navy office and has questions recruiting personnel

cannot readily answer, the recruiting personnel is authorized to telephone the public affairs office

(PAO) at Recruit Training Command (RTC). If parents or relatives desire to contact RTC

personally, they will be referred to the RTC PAO. Under the Privacy Act of 1974, the RTC PAO

will provide only general, non-derogatory information over the telephone.

Public Affairs Office

Recruit Training Command

Great Lakes, IL 60088-3127

Commercial: (847)688-2405 DSN: 792-2405

Note: Refer to chapter 5, for information regarding transient personnel units (TPUs) for

prior service veterans not required to attend recruit training.

b. Problems. Specific problems that cannot be solved through the PAO should be referred

to the NAVTALACQGRU commanding officer, or NAVCRUITREG commander. Some

particularly difficult problems may be referred to:

Inspector General

COMNAVCRUITCOM 00IG

5722 Integrity Drive

Millington, TN 38054-5057

Comm: (901)874-9030/33 DSN: 882

Hotline: (888) 247-9321 FAX: (901)874-9047

c. Emergency situations should be referred to:

(1) COMNAVCRUITCOM CDO: Cell Phone: (901)592-7215

(2) Red Cross: (877)272-7337 (Provide the service member’s name and SSN).

010202. Interpretations of Content

a. Personnel requiring an interpretation of the intent of wording in this instruction will

contact their chain-of-command. In the event the chain-of-command cannot provide a

satisfactory explanation, the region representing the NAVTALACQGRU that raised the question

will contact Director of Operations (NAVCRUITCOM N3).

COMNAVCRUITCOMINST 1130.8N

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b. All Navy applicants will be processed per this instruction. If their eligibility

circumstances do not fall within the parameters described herein, they will not be processed.

010203. Recruit Record

Correspondence concerning recruit records (e.g., background checks, additions, or deletions)

should be sent to:

Chief in Charge

Customer Service Detachment

ATTN: Recruit Receipts

2605 Kansas Street

Great Lakes, IL 60088-5522

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SECTION 3

PUNITIVE APPLICATIONS OF COMNAVCRUITCOMINST 1130.8

010301. Content. This manual is published as COMNAVCRUITCOM Instruction 1130.8 to

prescribe enlistment eligibility requirements, provide information on various enlisted programs

available to applicants for naval service, prescribe procedures for the enlistment and processing

of men and women into the United States Navy active components (AC) and reserve components

(RC), and to govern the actions and conduct of all personnel connected with the recruitment and

enlistment processing of Navy applicants.

010302. Authority of Manual. This instruction has the same force as orders from Commander,

Navy Recruiting Command. Violation of COMNAVCRUITCOMINST 1130.8 provides a basis

for disciplinary action under the Uniform Code of Military Justice (UCMJ), e.g., Articles 84 and

92. Violations of COMNAVCRUITCOMINST 1130.8 may also be cause for appropriate civil

action in addition to any penalty provided by the UCMJ.

010303. Fraudulent Enlistment. If procedures for enlisting and processing are not strictly

followed due to the apparent misconduct or negligence of recruiting personnel, it does not make

the applicant immediately ineligible for enlistment. NAVTALACQGRU COs will, however,

ensure the applicant had no culpability in, or knowledge of, the fraudulent act. Applicants are

ineligible for enlistment when found to have complicity in, or knowledge of, the fraudulent act.

COMNAVCRUITCOMINST 1130.8 does not abrogate jurisdiction for fraudulent reenlistment

under article 83, UCMJ.

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SECTION 4

MILITARY CONDUCT ON RECRUITING DUTY

010401. Overview. Personnel assigned to recruiting duty serve as professional representatives

of the Department of the Navy (DON) within the communities they are assigned. As

ambassadors of the United States Navy, the conduct and actions of recruiting personnel must be

above reproach to ensure they and the Navy are held in high regard by the general public.

Conduct and actions, which degrade the public trust or brings discredit to the member or the

Navy will not be tolerated. This section provides general information concerning ethical

recruiting practices and conduct in the performance of recruiting duties.

010402. Acceptance for Enlistment or Reenlistment. Applicants who meet prescribed

standards are acceptable for enlistment or reenlistment. No applicant will be refused enlistment

because of race, color, religion, national origin, or gender, if otherwise qualified per the

provisions of this instruction.

010403. Recruiter Awareness. The policies, instructions, and procedures in this Manual

implement directives from public law, Executive Orders, governmental agencies, Department of

Defense (DoD), DON, Navy Personnel Command (NPC), and COMNAVCRUITCOM. The

Navy recruiter is the indispensable element of mission accomplishment. Therefore, it is essential

that each recruiter be thoroughly familiar with this manual. Recruiter awareness must also

include knowledge of each step in the process of qualification and enlistment.

Recommendations or inquiries will be submitted to NAVCRUITCOM through the appropriate

chain of command.

010404. Conduct with Applicants. All applicants will be treated with courtesy, respect,

dignity, and consideration. This applies equally to rejected applicants. Recruiters have the

responsibility for tactfully informing disqualified applicants of their ineligibility to enlist or

reenlist. Rejected applicants must be made to feel their interest in the Navy is greatly

appreciated.

a. Sexual Harassment, Fraternization and Discrimination

(1) Navy recruiters are under the daily scrutiny of the public. As such, any action that

jeopardizes the public trust and confidence, will adversely affect our ability to accomplish our

mission.

(2) Navy recruiting personnel are prohibited from communicating with a prospect,

applicant, Future Sailor, their family via any personal social media, cell phone, or texting.

Professional contact is approved only via command approved recruiting social media pages,

profiles, office phones, government issued cell phones, or e-mail accounts.

(3) Navy recruiters conduct will be above reproach at all times. Vulgar, sexually explicit,

or obscene language or conduct is unprofessional and prohibited. Further, applicants

COMNAVCRUITCOMINST 1130.8N

18 Mar 24

1-8

will never be made to feel a recruiter, or member of Navy recruiting is ever taking advantage of a

situation; even the appearance of a situation that could be misconstrued will not be tolerated.

Failure to adhere to this policy will result in administrative and disciplinary action.

(4) It is imperative that all Sailors, civilian employees and Future Sailors of the command

understand the Navy policy on fraternization, discrimination and sexual harassment.

Commanders at all levels will ensure every member under their charge has been provided

fraternization, discrimination, and sexual harassment training and education per the current Navy

order.

b. Information and Instructions to be given to Applicants and Enlistees. NAVCRUITCOM

must find able-bodied, spirited individuals who can endure rigorous training, accept discipline,

respond to sound leadership, and perform their duties in a competent manner. The purpose of

enlistment screening and processing is to determine if applicants fit these general criteria, and to

ascertain if they have the potential to serve as Sailors. Recruiting personnel will carefully inform

applicants and new enlistees of the Navy’s zero tolerance policy for Sexual Harassment,

Fraternization and Discrimination.

010405. Recruiting Ethics

a. Interaction with Applicants and the General Public

(1) Recruiting personnel must provide fact based information when giving information or

responding to questions regarding Navy service and enlistment opportunities.

(2) All persons recruiting personnel come in contact with must be treated with courtesy,

respect and dignity.

(3) Recruiting personnel will strive to provide the best customer service possible in the

performance of their recruiting duties.

(4) Recruiting personnel must maintain a professional demeanor when confronted with

anti-military or confrontational individuals.

(5) Recruiting personnel are also responsible for tactfully informing applicants found not

best qualified for Navy service of the specific reasons they are not qualified or competitive for

enlistment, and they will be made to feel their interest in serving in the United States Navy is

greatly appreciated.

b. Recruiting Promises

(1) Recruiting personnel will not make oral or written promises to applicants, parents, or

to others except as authorized by this manual or by other appropriate Navy directives.

Misrepresentation or deception will not be tolerated. Implied or direct assurances or promises

COMNAVCRUITCOMINST 1130.8N

18 Mar 24

1-9

are prohibited. Further, recruiting personnel will not suggest to rejected personnel that by

contacting or sending correspondence to DoD, DON, CNO, BUPERS, NAVCRUITCOM, or to a

political representative could assist in gaining enlistment preference or overcoming the reason

for their rejection. All applicants will be evaluated on their individual merits and qualifications

alone using the "whole person" concept.

(2) Recruiting personnel will ensure applicants fully understand the true nature and scope

of their agreement with the Navy. Special care must be taken to clarify or avoid any statements,

oral or written, that could possibly be construed or misinterpreted as a promise. There are certain

matters that must receive special emphasis so that applicants will have a true and proper

understanding. These are matters that relate to:

(a) Enlistment incentives, bonus programs, college fund “kicker”

(b) Geographical or duty stations

(c) Advanced pay grade or promotions

(d) Educational opportunities

(e) Meaning and requirements of military service obligation (MSO)

(3) The Navy is a challenging career. If properly presented, this should be sufficient

attraction for young men and women of the desired character. Under no circumstances will

recruiting personnel directly or indirectly characterize duty in the Navy as a life of ease and

pleasure.

(4) Recruiting personnel will reinforce to each applicant that only those promises actually

written into their enlistment contract will be honored. Items 8 and 13 of DD Form 4

Enlistment/Reenlistment Document Armed Forces of the United States, deal with enlistment

promises and must be stressed so applicants have a legitimate understanding of their

significance. Specific statements of understanding (SOU) and annexes to DD Form 4 are used

for guaranteed enlistment incentives. For general service enlistments (open contracts), the DD

Form 4, and section IV of the DD Form 1966 Record of Military Processing - Armed Forces of

the United States are used.

(5) Real or implied promises that cannot be honored and questionable recruiting practices

jeopardize accomplishment of the mission and mar the integrity of the individual Navy

recruiters, NAVCRUITCOM, and the Navy. Such methods are strictly prohibited.

(6) Recruiting personnel will use their chain of command to address issues or questions

posed by rejected applicants that the recruiter is unable to address.

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1-10

c. Recruiter Intervention in the Judicial System. Under no circumstances will recruiting

personnel directly or indirectly intervene on behalf of a prospective applicant who is awaiting

action by court authorities.

(1) Recruiting personnel will not appear in court or before judicial authorities at any time

(e.g., district attorney (DA), assistant DA, prosecuting authority, etc.) nor will they initiate

communication with the same, or on behalf of any prospect, applicant, and member of the

Delayed Entry Program (DEP) or Selected Navy Reservist (SELRES) awaiting initial active duty

for training (IADT) system regarding enlistment or retention of an unqualified individual. The

normal course of court action will be allowed to occur without the assistance, intervention, or

influence of recruiting personnel.

(2) Informal conversations with defense attorneys, probation, or parole officers will be

limited to explaining Navy recruiting policies. Recruiting personnel are prohibited from

expressing their personal or professional opinions with applicants or members of the judicial

system regarding enlistment or retention of an unqualified individual. The normal course of

court action will be allowed to occur without the assistance, intervention, or influence of

recruiting personnel.

(3) Correspondence regarding enlistment opportunities is prohibited with anyone who is

currently incarcerated.

(4) Special inquiries and congressional requests for information must be forwarded to

COMNAVCRUITCOM Inspector General for appropriate action and response.

(5) Recruiting personnel are not authorized to assist applicants or non-applicants seeking

to perform volunteer work at Navy recruiting offices for the purpose of fulfilling a court imposed

community service requirement.

(6) Recruiting personnel will not enter any portion of an establishment known to be a

military entrance processing station (MEPS) lodging or meal facility, except when their official

duties make it necessary to assist in the proper check-in and check-out of an applicant or DEP

member.

d. Reporting Recruiting Irregularities. Organizational reporting procedures for incidents of

recruiting malpractice or misconduct are set forth in the current edition of

COMNAVCRUITCOMINST 1137.3. In addition, Navy recruiting personnel who become aware

of or suspect recruiting irregularities will report such activities to their immediate superior.

NAVCRUITREG commanders, NAVTALACQGRU commanding officers, and the

NAVCRUITCOM Inspector General will initiate inquiries into allegations or complaints of

recruiting irregularities, including those forwarded from the Military Entrance Processing

Command (MEPCOM).

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1-11

e. Bribes. In the event an applicant attempts to bribe recruiting personnel for any purpose,

it will be reported to the district commanding officer, via the chain of command, who will

forward the report to the NAVCRUITREG commander. The applicant will be rejected and

permanently banned from future enlistment.

010406. Screening of Applicants

a. Applicants must be able to demonstrate that they are capable of maintaining a satisfactory

pattern of conduct. Individuals who are not of the highest moral character would be a liability as

a member of the Navy. An individual’s acceptability, in so far as character is concerned, will be

determined at the time of application, and after a careful review of their completed file.

b. Gang Association. Applicants who disclose or who are suspected of gang association

will be interviewed by the commanding officer to determine degree of participation and ability to

maintain a satisfactory pattern of conduct. Applicants who have affiliated with gangs should not

be denied enlistment based on that affiliation alone. However, applicants who have a history of

criminal activity or violence associated with gang activity are not enlistment eligible. Refer to

chapter 2, section 020804 for applicants with gang tattoos.

c. Supremacist or Extremist. Applicants who participated in supremacist or extremist

organizations, reveal any extreme prejudice or vices against any individual(s), or have a history

that they illegally denied the rights of any individual or group are not enlistment eligible. Refer

to chapter 2, section 020804 for applicants with extremist group tattoos.

010407. Non-Solicitation of Certain Individuals

a. Generally, applicants apply for enlistment or affiliation at the recruiting activity nearest

their place of residence. When applicants apply for enlistment or affiliation at a station distant

from their permanent residence, recruiters must investigate to ensure the applicant has not been

previously rejected. If necessary, recruiters must initiate communication with the station nearest

the applicant’s home in an effort to obtain sufficient information to establish the applicant’s

status.

b. Since a considerable amount of planning and administrative work is required to prepare

reservists for planned active duty and ultimate affiliation with a parent reserve unit, recruiting

members of the Navy Reserve who have received orders to extended active duty is prohibited.

This does not prevent any interested reservist from voluntarily seeking information concerning

active component enlistment nor does it imply immediate denial of enlistment any time prior to

reporting for extended active duty.

c. Recruiters will not actively solicit enlistment of registrants known to have been deferred

from training and service under the Universal Military Training and Services (UMT&S) Act,

USC Title 50, Section 451, as they are engaged in endeavors considered necessary to the

maintenance of the national health, safety, or interest. This does not bar the enlistment of such

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individuals who volunteer on their own initiative. The foregoing also applies to solicitation of

members of components of other branches of the armed forces or the National Guard.

010408. Fraudulent Enlistment

a. Concealing Applicant Information. Under no circumstances will recruiting personnel

instruct an applicant to withhold any information regarding the commission of any civilian

offenses, no matter how minor; medical or physical information, to include treatment,

medication prescribed, or minor illnesses, regardless of when treatment occurred or the

applicant’s current medical or physical status; or any other information that could later result in

the applicant being discharged for fraudulent enlistment. Inform applicants who state they have

had no previous military service that, should they conceal such service, the fact will become

known as soon as their enlistment documents reach the Department of the Navy, and they will be

subject to disciplinary action or discharge for fraudulent enlistment.

b. Wrongful Influence and Coaching of Applicants. Recruiters are responsible for ensuring

applicants fully disclose their complete medical treatment history, all involvements with civil

and police authorities, and accurate dependency status prior to scheduling applicants for

enlistment or accession processing. All medical treatment history, police involvement

disclosures made by the applicant, including changes in dependency status will be reported and

documented on the appropriate enlistment forms. Any attempt to influence an applicant to not

disclose or accurately report any disclosure during the enlistment process is strictly prohibited.

Coaching applicants to falsify information on enlistment documents, to conceal information

during their enlistment processing, or providing guidance to elude rejection for enlistment is

unethical and will not be tolerated.

c. Penalty for Knowingly Enlisting Ineligible Applicants. Article 84, UCMJ, expressly

states: "Any person subject to this chapter who effects an enlistment or appointment in, or

separation from the Armed Forces, of any person who is known by them to be ineligible for

enlistment, appointment, or separation because it is prohibited by regulation, law, or order, will

be punished as a court-martial may direct."

010409. Privacy Act and Freedom of Information Act (PA and FOIA)

a. Forms and documents concerning prospects, applicants, and enlistees will be maintained

in a secure manner. Recruiters will be familiar with the policies concerning requesting,

recording, filing or divulging information on applicants and recruits obtained in the course of

their work.

b. Requests for information under PA and FOIA will be handled carefully. Providing

personal information to the parent is an invasion of the applicant’s privacy. Only if the applicant

is under 18 years of age does the parent or legal guardian have the right of access. Parents or

guardians of applicants 18 or over will be informed that disclosure of the applicant’s records is

an invasion of their privacy under the Privacy Act of 1974.

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c. Test material used to determine individual qualifications for enlistment is exempt, as

disclosure would compromise objectivity and fairness of tests. Requests for disclosures of

information protected by PA and FOIA should be referred to the NAVTALACQGRU chain of

command.

010410. Collection of Personal Information from Individuals

a. Recruiters will collect information to the greatest extent possible directly from the

individual concerned. Recruiters will ensure all personal identification information (PII)

obtained is properly safeguarded per current Navy PII policy and guidance.

b. Third party information will be minimized with the exception of police checks, and

character or employment references.

c. Individuals asked to supply information for a system of records, e.g., Sales Force system,

must be advised of the subparagraphs 010410c(1) through 010410c(3).

(1) Authority for collection of information

(2) Purpose(s) for which information will be used

(3) Whether disclosure is mandatory or voluntary and consequences for failure to provide

d. The Privacy Act statement located on the applicant record can be used for this purpose.

For additional details and guidance concerning the PA and FOIA, recruiters will consult

NAVCRUITCOM Judge Advocate General (00J) via their respective chains of command.

010411. Safeguarding Applicant Information

a. Non-Divulgence. Information regarding an applicant will not be divulged to any source

outside the Navy, except properly authorized USMEPCOM personnel. This requirement extends

to information obtained verbally or in response to written request(s), e.g., test scores, character,

employment, school, and police reference checks. It is expressly intended that the applicant and

their family not be advised of the specific or general content of the information obtained. This is

a critical aspect of recruiting; it would be impossible to obtain objective information from

community associates if they were not totally assured of the privacy and privileged status this

information will receive by recruiting personnel. Recruiters must clearly understand that this

includes any and all information, regardless of the manner in which it is obtained.

b. Transmitting Files. Whenever practicable, applicants will not transmit their own or any

other person’s application file. However, in those isolated instances where an applicant file

cannot be transmitted by any other means in sufficient time to avoid a processing delay, an

applicant may hand carry an applicant file or files from the Navy office to the

NAVTALACQGRU, or to MEPS, provided all of the requirements listed in subparagraphs

010411b(1) and 010411b(2) are satisfied.

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(1) Place each application file in a sealed envelope bearing the Navy office seal or stamp

with a signature across the seal or stamp.

(2) The application file (s) must be delivered to the MEPS liaison petty officer (MLPO),

or person designated in writing on the envelope, that will ensure the envelope is still completely

sealed and bears no evidence of tampering. If the receiving person suspects the file has been

opened or tampered with, the person must immediately contact the referring recruiter for

verification of enlistment data.

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SECTION 5

OPERATIONS

010501. Purpose. An uncluttered, orderly office presents a professional appearance and is the

first impression an applicant has of the United States Navy.

010502. Uniforms and Grooming Standards

a. The Navy dress uniform is distinctive and is recognized and respected throughout the

United States by Americans from all walks of life. The Navy’s advertising effort recognizes this

and builds upon it. Successful recruiters recognize this and use it to their advantage.

b. Navy recruiters in CONUS, Hawaii, and Guam are authorized to wear the Navy working

uniform (NWU) to conduct recruiting activities with the exceptions listed in subparagraphs

010502b(1) and 010502b(2).

(1) The prescribed uniform for recruiting personnel, officer and enlisted, appearing at any

official or formal event such as a career fair or conference, television appearance, public

gathering, formal school presentation, or patriotic celebration, will be the appropriate Navy dress

uniform.

(2) The NWU will not be worn while conducting the 72-hour indoctrination of new

Future Sailors.

c. If any doubt exists on the appropriateness of the NWU at any event, function, or venue,

the NAVTALACQGRU commanding officer will be consulted and may approve the wearing of

the NWU for the occasion in question.

d. Grooming Standards. Recruiting personnel are responsible for maintaining a professional

military appearance and adhering to prescribed military grooming standards.

010503. Hours of Operation, Navy Recruiting Command. Commanding officers will

prescribe working hours for, NAVTALACQGRUs, Navy Recruiting Stations

(NAVCRUITSTAs) and support offices. Consideration will be given to staggering the working

hours to permit offices to remain open during peak recruiting hours of the day.

010504. Sending Recruitment Information or Material to a Foreign Country

a. When written inquiries originating from foreign countries are received, forward them to

NAVCRUITCOM 00IG for proper handling and response.

b. Sending recruitment information or material to a foreign country without consent of the

country concerned is a violation of international law and is prohibited regardless of the

communication media used. However, recruitment information or material may be given to

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foreign nationals visiting U.S. bases overseas, U.S. territories, or appearing in person at Navy

recruiting stations.

c. Sending recruitment information or material to United States diplomatic officials in a

foreign country is permissible.

d. Recruiters assigned to recruiting duty in the continental United States are prohibited from

operating a government vehicle in or entering Canada or Mexico to conduct any recruiting

business. There are no exceptions to this policy.

010505. Navy Recruiting Station Security

a. Emergency Numbers. Names, local addresses and phone numbers of all recruiters

assigned to the NAVCRUITSTA will be submitted to the local police and fire departments. This

requirement also applies to part-time offices, where minor or plant property or files are located.

b. Security Containers. Combination or key locks will be used on all security containers.

Only NAVCRUITSTA recruiting personnel will be authorized knowledge of combination

numbers. Lock combinations will be changed and submitted to the NAVTALACQGRU security

officer annually or upon the departure of any recruiter assigned to the NAVCRUITSTA.

c. Government Travel Requests (TR), Bulk Tickets, Meal Tickets. A security container

which meets the requirements set forth for testing materials will be utilized to store

transportation and meal tickets. Accountability of these items must be maintained and the

NAVCRUITSTA will maintain a log containing the items listed in subparagraphs 010505c(1)

through 010505c(6) as a minimum.

(1) TR or bulk ticket log

(2) Serial number of government travel tickets

(3) Name of person using ticket

(4) Origin

(5) Destination

(6) Date of issue

d. Action. A report of TRs used during the month will be submitted the last day of the

month to the logistics support officer (LSO). Negative reports are not required. TRs returned for

any reason will be sent via certified mail or hand carried to the NAVTALACQGRU LSO by

authorized personnel.

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010506. Computers

a. Physical security standards will be implemented per current OPNAV directives. The

NAVTALACQGRU systems administrator (SYSAD) is responsible for maintaining full

accountability of all ADP hardware and software. Additionally, the physical security measures

listed in subparagraphs 010506a(1) through 010506a(3) will be taken.

(1) The SYSAD will ensure all computers are accounted for by verifying custody records

and signatures semi-annually in April and October.

(2) At close of business, all mobile recruiting devices and laptops will be properly

secured in a locked container (filing cabinet, locked desk drawers, etc.) or taken home.

(3) All mobile recruiting devices, Navy and Marine Corps Internet (NMCI) devices, and

peripheral devices will be operated and safeguarded per COMNAVCRUITCOMINST 5239.4.

010507. Instructions, Publications and Reports

a. Each NAVCRUITSTA will maintain a hardcopy of all current applicable instructions,

notices and memoranda issued by the NAVTALACQGRU, NAVCRUITREG and

NAVCRUITCOM.

b. The NAVTALACQGRU administration department will provide a list of required

directives needed in the NAVCRUITSTA. In addition to these directives, NAVCRUITSTAs

will, at a minimum, maintain the publications listed in subparagraphs 010507b(1) through

010507b(7).

(1) Basic Military Requirements (NAVEDTRA 80054)

(2) Military Requirements for CPO (NAVEDTRA 80047), P01 (NAVEDTRA 80046),

P02 (NAVEDTRA 80045) and P03 (NAVEDTRA 80044)

(3) Navy Guide for Retired Personnel and Their Families (NAVPERS 15891)

(4) Navy Drivers Handbook (NAVFAC NO 403)

(5) Current ZIP Code directory (if available)

(6) City directories (if available)

(7) Navy Reserve Officer Training Corps (NROTC) bulletin (current year)

010508. Vehicles. All guidance concerning NAVCRUITCOM motor vehicles is found in the

Logistics Support Manual, COMNAVCRUITCOMINST 4400.1.

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SECTION 6

THE RECRUITING PROCESS

010601. Purpose

a. The systematic recruiting process provides a framework in which the recruiter is to

operate and is critical to a successful tour of duty; however, it is not a substitute for good

leadership or sound judgment. The remainder of this instruction will explain this process in-

depth. An overview of each system is listed in subparagraphs 010601a(1) through 010601a(8).

(1) Market I. D. Maintaining a continuous flow of new names on a continuous basis is

essential to a recruiters' success.

(2) Prospecting. This is the means by which a prospect is contacted. The purpose of

contacting an individual is to arrange and conduct an interview with the prospect.

(3) Screening. The process of evaluating a prospect's eligibility as defined in chapter 2 of

this instruction and aids in eliminating those prospects who do not meet the requirements.

(4) Selling. Persuading a prospect to enlist in the Navy using skills, techniques, and

motivation. Selling occurs during a face-to-face interview with potentially qualified applicants

and their significant others or parents.

(5) Processing. Applicants applying for enlistment in the USN or USNR must complete

mental testing, a physical examination, or re-screening at the processing station by MEPS

representatives, and classification. (Parental consent is required prior to scheduling a 17 year old

applicant for a MEPs medical physical).

(6) Enlistment. The applicant is enlisted into either the delayed entry program or the

selected reserve.

(7) Delayed Entry Program. Applicants who enlist for active duty join the delayed entry

program until their date to report to RTC. The DEP program is designed to produce referrals and

prepare Future Sailors for RTC.

(8) Shipping. Involves sending individuals to RTC, or, in some cases, directly to their

initial duty station.

010602. Summary. Recruiters must systematically integrate a multitude of tasks and activities

together in a coordinated effort to successfully attain mission. To do so properly, they must

understand the process and continually evaluate and improve work habits. Recruiting quality is

no accident. The recruiter who has an understanding of people and a professional sales

presentation will be more productive in every aspect of the job.

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CHAPTER 2

ELIGIBILITY REQUIREMENTS

SECTION 1

BASIC GUIDELINES

020101. Recruiters Guidelines

a. Eligibility Requirements. The recruiter must physically sight the basic enlistment

eligibility requirements (BEERS) discussed throughout this chapter before scheduling any

applicant for testing, enlistment or affiliation processing.

b. Blueprinting. Recruiters are guided in determining an applicant’s eligibility from

information obtained from interviews, pre-screening mental tests, and applicant provided

background information collected to complete enlistment forms and documents.

c. Interview. The preliminary interview is designed to reveal the applicant’s desire to

contract for naval service, involvement in any unusual circumstances, status (age, dependency,

prior service, civil, education), and all other information required to make a preliminary

eligibility determination.

(1) The recruiter will obtain all necessary information and question, in depth, any vague

answers to ensure eligibility.

(2) Any non-prior service applicant who appears to be eligible should be given an

applicant predictor test (APT) to determine whether formal processing should continue. The

APT is not required for applicants with valid and qualifying armed services vocational aptitude

battery (ASVAB) scores.

(3) During the interview, the recruiter should strive to answer the applicant’s questions

and provide appropriate information, including an explanation of the Navy’s “Stay in School”

policy, if applicable.

(4) If any disqualifying mental, conduct or physical characteristic is identified, the

recruiter must tactfully inform the applicant and stop processing.

d. Religious Accommodations. All applicants must be informed of uniform and grooming

policies and Navy religious accommodation policy and documented using NAVPERS Form

1070/13, Accommodation of Religious Practices.

(1) Applicants or DEP personnel who indicate no desire to request a religious

accommodation may process or access normally with NAVPERS 1070/13, Accommodation of

Religious Practices retained per this manual. Applicants or DEP personnel who indicate a desire

to request an accommodation must be given the opportunity to do so. The request must be

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routed and adjudicated prior to further processing or being accessed. No waivers or exceptions

to this policy are authorized.

(2) Religious accommodations must be completed 7 days from the date the requestor

submitted the request to their immediate commander (NAVTALACQGRU CO). BUPERSINST

1730.11A lists specific religious accommodations and approval authorities. Additionally, it

contains a sample format (template) for use by the requestor and also for the Navy chaplain who

must conduct an interview by any means available and produce a memorandum. Routing will be

as listed in subparagraphs 020101d(2)(a) through 020101d(2)(d).

(a) For religious observances, dietary practices, requests for religious head coverings

during recruit training or Officer Training Command (OTC), use of alterative immunizations,

and uniform, grooming, or religious apparel accommodations that do not require waiver of DON

policy (e.g., full coverage swimwear), the NAVTALACQGRU (05 CO) routes request to

RTC/OTC (06 CO) as approval authority, via ISIC (06 Commander). Requests will include

copies to NAVCRUITCOM (N00, EA, COS, and N3) and Naval Service Training Command

(NSTC).

(b) Any request for beards during recruit training or officer training, unshorn hair and

all other requests that require a waiver of Navy policy, the NAVTALACQGRU (05 CO) routes

request to CNO N1 as approval authority, via the ISIC (06 Commander) and RTC or Officer

Training Command, Newport (OTCN) CO. RTC or OTCN CO will send the recommendation

directly to CNO N1. Requests will include copies to Navy Education Training Command

(NETC), NAVCRUITCOM (N00, EA, COS, and N3) and NSTC.

(c) All religious accommodation cases forwarded from a 06/1SIC or RTC/OTC to

CNO N1 for adjudication must be forwarded within seven days from the date the requestor

submitted the request to their immediate commander and will be expeditiously adjudicated in

line with BUPERSINST 11730.11A, SECNAVINST 1730.8B, and NAVPERS 156651.

(d) Written notification should be given to the requestor within five days upon any

decision, modification, suspension, or revocation of a waiver of policy.

020102. Character. Applicants must be able to demonstrate, at the time of enlistment, that

they’re capable of maintaining a satisfactory pattern of conduct. Individuals who are not of the

highest moral character would be a liability as a member of the Navy. An individual’s

acceptability, insofar as character is concerned, will be determined at the time of application, and

after a careful review of their completed file.

020103. Basic Requirements

a. Applicants must meet the specific eligibility requirements listed in subparagraphs

020103a(1) through 020103a(8) to be considered qualified for contracting for service in the U.S.

Navy:

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(1) Be 18-41 years of age (17 with parental permission) for service in the AC or RC. In

no case will a non-prior service applicant who has reached their 42

nd

birthday be allowed to

access into the AC. See chapter 2, section 2 for additional guidance.

(2) Be a U.S. citizen, permanent resident alien, or U.S. non-citizen national. See chapter

2, section 3 for additional guidance.

(3) Possess a social security card. See chapter 2, section 4 for additional guidance.

(4) Be a high school diploma graduate (HSDG or Tier 1), meet Tier 2 education criteria,

or Tier 3 with an AFQT of 50 or above. Be proficient in reading, speaking, writing, and

understanding the English language. See chapter 2, section 5 for additional guidance.

(5) Have no more than two dependents under the age of 18. If single, applicant must not

have custody of a dependent if processing for enlistment in both the AC and RC. See chapter 2,

section 6 for additional guidance.

(6) Score at least 31 on the Armed Forces Qualification Test (AFQT). Applicants with

AFQT scores less than 50 must be HSDG Tier 1 or Tier 2. See chapter 2, section 7 for additional

guidance.

(7) Pass a physical examination. See chapter 2, section 8 for additional guidance.

(8) Not be under civil restraint, substance use disorders, nor have a pattern of minor

convictions or any misconduct or major misconduct convictions (waivers may be granted

depending on number and severity). Applicants with lawsuits pending by or against them must

not be enlisted without prior approval by NAVCRUITCOM 00J; see chapter 2, sections 9.

b. Additional qualifications for each enlistment program are contained in chapter 10.

c. Waiver processing criteria is discussed in section 9 of this chapter.

020104. Legal Enlistment Eligibility Determination Process

a. A Legal Enlistment Eligibility Determination answers the question, "Is this person

eligible to enlist in the Navy?" This is required whenever circumstances about an applicant, is

indicated in Table 2-1 Mandatory Determinations Reviewing Matrix.

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Table 2.1 Mandatory Determinations Reviewing Matrix

MANDATORY DETERMINATIONS REVIEWING MATRIX

MANDATORY DETERMINATIONS:

DOCUMENTS TO REVIEW:

1. Parental consent. See section 1 for

exceptions

Personal statement by the

applicant and parent or guardian

Court documents

Birth certificate

2. Custody determination

See section 5 for exceptions

Birth certificate

Court documents

Personal statement (lived with child or paying

child support?)

3. Lautenberg Amendment (Domestic

Violence Law)

Court documents

Personal statement

Police/Investigative narrative

*elements of crime

4. Drug related crimes (other than

possession of marijuana and drug

paraphernalia)

Court documents

Police/Investigative narrative

Personal statement

5. Sex related crimes

Court documents

Police/Investigative narrative

Personal statement

6. Negligent homicide

Court documents

Police/Investigative narrative

Personal statement

Possible Call to the district attorney (DA)

(underlying circumstances are very

important)

7. Release from sentence conditioned upon

entering the Navy

Court documents

Personal statement

May need minutes from court

Possible call to DA

8. Violation of Probation (VoP)

(Includes violation of any other forms of

judicial restraint when there is an

adjudicated sentence.)

Court documents

VoP Paperwork

Personal statement

Type of violation?

Punished for violation?

9. All major misconduct “felony” offenses,

including major misconduct offenses

reduced to a lesser charge (must be endorsed

by NAVTALACQGRU CO prior to

submission)

Court documents

Personal statement

Possible call to DA

Police or Investigative narrative

* In all cases – review of the charges are based on state law and DoD Regulations.

Note 1: Legal Determinations are made by NAVCRUITCOM 00J.

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Note 2: Legal Determinations are not, by their nature, discretionary decisions. For

example, legal determination for misconduct consists in comparing the information in the

package to a DoD-issued matrix of offense codes. Doing this ensures that we apply a

uniform standard to all applicants. The important point here is that legal determinations

do NOT use the whole-person concept and NAVCRUITCOM 00J cannot change the

legal determination based on the quality of the applicant. The only thing that may change

a legal determination is additional factual information.

Note 3: If the applicant is determined to be eligible for enlistment, then the spreadsheet

will list a legal determination number. This means you may continue to process this

person for enlistment in accordance with this manual.

Note 4: If the applicant is determined to be ineligible for enlistment, you may not

continue to process this person for enlistment unless otherwise authorized by 00J. For an

“ineligible” determination, there will be no legal determination number assigned. Just the

reasoning for the ineligibility.

(Waiver requests or decisions come after the legal determination of eligibility has been

completed). The legal determination drives whether or not a waiver is necessary.

Note 5: Legal Determinations should be included in the submission of a waiver package

to higher authority (i.e., control number, the offense codes, quantities or other reason for

ineligibility).

b. Legal Documentation. Verification of original documents must be photocopied, certified

as copies of the original document, and the certified copies placed in the applicant’s Personalized

Recruiting for Immediate and Delayed Enlistment Modernization II (PRIDE Mod II). The

NAVTALACQGRU CO will establish a copy certification policy in writing which, a copy will

be maintained in the Navy Liaison Office (NLO) Enlisted Processing Division Supervisor

(EPDS). The armed forces are authorized to copy documents used for eligibility determinations,

to include documents which state that it is unlawful to reproduce, or copying is not authorized.

The copy(s) will have "ORIGINAL DOCUMENT SIGHTED AND REPRODUCED FOR

MILITARY RECORDS AND REFERENCE PURPOSES ONLY” written or typed with the

certifier signature and rate in a conspicuous location to ensure that the original was sighted.

Originals will be immediately returned to the applicant.

020105. Automatic (Mandatory) Rejections - Waivers Not Authorized

a. Automatic (Mandatory) Rejections. Application for enlistment or affiliation will be

rejected from any individual who:

(1) Is awaiting trial, sentence, on parole, currently serving sentence or punishment, and

applicants still under the jurisdiction of a jurisprudence that awarded a sentence or punishment.

This includes all criminal and violation proceedings such as traffic or municipal, misdemeanor

and felony judicial proceedings.

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(2) Has pending civil unpaid fines or court dates. Civil includes divorce, insurance and

lawsuit proceedings.

(3) Is on supervised conditional or monitored probation, deferred prosecution or sentence,

on a sentence that has suspended jail time or has not completed court requirements such as

counseling, driver school, etc.

(4) Has been convicted of trafficking (supplier) of illegal drugs.

(5) Holds religious beliefs conflicting with the principle that voluntary enlistees or re-

enlistees are subject to unrestricted service on a 24-hour-a-day, seven-days-a-week basis.

(6) Has reservations about military service because of religious, moral, or ethical reasons.

(7) Has reservations about upholding and defending the Constitution of the United States,

and its guarantees of civil rights and equal protection under the law for all residents of the United

States regardless of their race, creed, color, sex, religion, or national origin.

(8) Is pregnant (see chapter 2, section 7 for possible RC eligibility).

(9) Engages in exhibitionism, transvestitism, voyeurism, or other forms of deviant

behavior.

(10) Is unmarried with physical custody of minor children (see chapter 2, section 5 for

exceptions for members processing for service in the RC).

(11) Is required by any state or federal court, statute, or administrative regulation, to

register as a sex offender.

(12) Has been convicted of rape, sexual abuse, sexual assault, incest, carnal knowledge,

forcible sodomy, sodomy of a minor, prostitution involving a minor, indecent assault, assault

with intent to commit rape, assault with intent to commit sodomy, indecent act with a minor,

indecent language with a minor, kidnapping of a minor (by a person not a parent), pornography

involving a minor, attempt to commit any of the foregoing, conspiracy to commit any of the

foregoing, any other sexual offense, or solicitation to commit any of the foregoing.

(13) Participated in any organization that espouses supremacist causes, attempts to create

illegal discrimination, advocates use of force or violence against the U.S. government and

territories or possessions. Participation also includes engaging in any other activity relating to

those organizations or is in furtherance of those organizations’ objectives when such activities

are detrimental to good order and discipline or mission accomplishment.

(14) Has been convicted of a hate crime or received adverse adjudication resulting from a

hate crime offense.

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(15) Is identified as a potential subject in an active criminal investigation.

(16) Has ever tested positive for drugs on a MEPS drug and alcohol test (DAT).

Note: NAVCRUITCOM 00J will determine enlistment eligibility, with or without

waiting periods, or mandatory rejection for any applicant who has had charges dismissed

or who has been released from probation, suspended sentence, or any other form of civil

restraint for the purpose of enlisting or affiliating.

b. Domestic Violence Rejections. Any applicant who has been convicted of a crime of

domestic violence will be ineligible for enlistment or affiliation. See chapter 2, section 8 for

additional guidance regarding domestic violence. NAVCRUITCOM 00J will render an

eligibility determination for any person charged with domestic violence crimes.

020106. Treatment of Rejected Applicants

a. Rejected applicants must be made to feel that the Navy regrets that they cannot be

accepted and that their interest in the Navy is sincerely appreciated. Recruiting personnel must

take the actions listed in Table 2.2 Treatment of Rejected Applicants.

Table 2.2 Treatment of Rejected Applicants

TREATMENT OF REJECTED APPLICANTS

If:

Then:

Rejecting an applicant may be cause for

disrupting good local community relations.

Send all pertinent information bearing on the

situation to the NAVTALACQGRU for

consideration and disposition.

Rejecting an applicant is likely to stimulate

interest of national or state officials.

Send all pertinent information bearing on the

situation to NAVCRUITCOM Enlisted

Programs Division (N32) for further action.

b. Inform applicants who are not qualified for enlistment or affiliation:

(1) If applicants are rejected for enlistment or affiliation because of medically

disqualifying conditions, the examining physician is responsible for informing the applicant of

the disqualifying condition, either in person or in writing. Only physicians may convey medical

information concerning a disqualifying diagnosis to the applicant.

(2) If applicants are rejected for enlistment or affiliation for non-medical reasons, the

recruiter is responsible for informing the applicant of their disqualification.

(3) Recruiting personnel will not suggest to rejected personnel that by contacting or

sending correspondence to DoD, DON, CNO, BUPERS, NAVCRUITCOM, or to a political

representative could assist in gaining enlistment preference or overcoming the reason for their

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rejection. Recruiting personnel will use their chain of command to address issues or questions

posed by rejected applicants that the recruiter is unable to address.

020107. Conduct Requirement for Legal Eligibility Determination

a. Purpose. The moral character of an applicant must be determined:

(1) To prevent enlistment of persons whose social habits, such as theft, arson, resistance

to authority, etc., are a threat to unit morale and cohesiveness.

(2) To screen out persons who would likely become serious disciplinary problems in the

Navy, and who would consequently divert resources from the performance of military missions.

(3) To assure enlistees and their parents that the enlistee will not be serving in an

organization that accepts persons with undesirable criminal behavior or histories.

b. Criteria. Applicants with no criminal convictions, fines, or periods of restraint are

morally eligible for enlistment; however, any voluntarily disclosed, self-admitted, or recruiter

discovered form of police or criminal involvement by an applicant warrants further investigation

and may be grounds for disqualification. In such cases, conduct waivers may be considered per

chapter 3.

c. Definitions. The court-related terms listed in subparagraphs 020107c(1) through

020107c(10) are defined to assist in determining an applicant's qualifications.

(1) Adverse Juvenile Adjudication

(a) Determination by a judge or jury in juvenile court proceedings that the juvenile is

guilty of, or that the individual committed the acts alleged in the petition or complaint, based

either on the merits of the case or on the juvenile's admission of guilt or plea of guilty, and that

the determination was recorded in the court's records, and

1. Regardless of whether sentence was then imposed, withheld, or suspended,

and,

2. Regardless of subsequent proceedings in the same case to delete an initial

determination of guilt from court records, based on evidence of rehabilitation or a satisfactory

period of probation or supervision. Examples of "subsequent proceedings" used in juvenile

courts in the United States are: "expunging," "record sealing," reopening the case to change the

original finding of "guilty" or "delinquency," or the plea of "guilty" or admission of the truth of

the allegations in the petition to "not guilty," dismissal of the original petition, setting aside the

adjudication of "delinquency." Such subsequent proceedings merely recognize rehabilitation and

do not alter the fact that the juvenile committed the act for which the individual was tried.

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(b) The term "adverse juvenile adjudication" is adjudication as a juvenile delinquent,

wayward minor, youthful offender, delinquent child, juvenile offender, incorrigible, and a

declaration of the juvenile as a ward of the court, or an award of probation or punishment by a

juvenile court as a result of an offense. The term "ward of the court," does not include the

adjudication of a juvenile as a "dependent,” as "neglected," or as "abandoned."

(c) For purposes of a waiver, processing will be based on the severity of the specific

offense(s) for which an applicant was adjudged or convicted. The severity of the offense(s) will

be determined by the Tables 2.14 through Tables 2.17 Uniform Guide List for Typical Offenses,

or by the notes contained therein if the offense is not specifically listed by name. Once the

request for a conduct waiver is at the proper decision level, factors such as the applicant's age at

the time of the offense, the actual sentence imposed by the court, etc., will be considered.

(2) Community Service. A sentence of a specific amount of labor to be performed for the

benefit of the community at large. Community service is a form of fine or restitution, but is not a

form of restraint. Applicants who have been directed by judicial authority to perform

community service are ineligible for enlistment until such service has been completed and the

appropriate waiver has been granted. No person will perform any type of community service at

any Navy Recruiting Office or recruiting facility. No exceptions.

(3) Conviction

(a) Determination of "guilty" by judge or jury, based either on the merits of a case or

on defendant's plea of "guilty" or "nolo contendere."

(b) Regardless of whether sentence was then imposed, withheld, or suspended.

Note: As a general rule of thumb, any requirements imposed by judicial authorities will

be viewed as a conviction for enlistment purposes. Pretrial intervention or diversionary

programs will be considered a "conviction." Similarly, requirements imposed by law

enforcement officials, (e.g., police, sheriffs, deputy sheriffs, or state troopers), will be

viewed as a non-judicial administrative action. The key question is: "Was there

involvement by judicial authorities?"

(c) Convictions or charges that have been reduced for expediency, as in "plea-

bargaining,” or plea to a reduced or lesser charge will be waived at the level appropriate for the

adjudicated or convicted charge(s). Caution in these matters are to ensure no “recruiter

impropriety or involvement” with judicial authorities prior to the court conviction phase.

(4) Expungement. Some states have established procedures for the subsequent

"expunging of the record,” "dismissal of charges,” or "pardon" upon evidence of rehabilitation of

the offender. Such action has the legal effect of extinguishing the initial "conviction" or "adverse

juvenile adjudication" so that under state law the applicant has no record of conviction or adverse

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juvenile adjudication. In spite of this action, the record must be revealed and a waiver of the

applicant's disqualification(s) is required at the proper enlistment decision level.

(5) Felony (also referred to as a “major misconduct” offense in this manual).

(a) A "felony" is defined as a conviction or adverse adjudication by civil authorities

(foreign or domestic), or action taken which is tantamount to a finding of guilty of an offense for

which the maximum penalty is confinement under state or local law exceeding one year. Refer

to offenses listed in tables 2.14 through tables 2.17 for general felony offenses.

(b) An offense is classified a "felony" without regard to the offender's age when the

offense was committed, or whether the offense was disposed of by juvenile or adult criminal

proceedings. A felony charge that is adjudicated as a felony which is amended later to a lesser

offense classification will be considered a felony for enlistment waiver purposes. Any applicant

arrested, charged, cited, or adjudicated with a felony offense regardless of final offense

disposition or adjudication rendered by any court or civil authority must be referred to

NAVCRUITCOM 00J for a mandatory NAVCRUITCOM offense classification determination.

(6) Nolo Contendere. "Nolo Contendere" is a plea made by a defendant in a criminal

action equal to an admission of guilt. With this plea a defendant is subject to punishment, but

leaves open the possibilities for denial of the alleged facts in other proceedings. Nolo

Contendere pleas are considered adverse adjudications for enlistment or affiliation processing.

(7) Probation. Probation is the suspension of a sentence of an individual convicted of an

offense. The suspension of sentence will usually always require the individual to abstain from

further unlawful activity during the period of probation and may or may not include other

conditions imposed by the convening civil authority or court. The term unconditional or

unsupervised probation is used to define a period of probation where the individual has no

restrictions concerning freedom of movement, no future reporting requirements, no outstanding

balance of fines, restitution or community service to be fulfilled, or any other tangible condition

that would restrict the individual's ability to join and serve in the armed forces. Supervised or

conditional probation is defined as any imposed condition that would restrict the individual from

joining the armed forces due to movement restrictions, reporting requirements, unpaid balances

of fines or restitution, or remaining community service requirements to be fulfilled.

(8) Sealed Juvenile Records. Several states have provisions for "sealing juvenile records"

which serves to limit disclosures on the part of law enforcement officials and judicial authorities.

In spite of the legal effect of such action, the applicant must reveal the record, and a conduct

waiver must be granted to authorize enlistment in these cases.

(9) Domestic Violence. Domestic violence is incompatible with military service and

contrary to the Navy’s core values.

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(a) Waivers for domestic violence convictions (misdemeanor or felony) are not

authorized, per the Lautenberg Amendment to the Federal Gun Control Act of 1968 for military

personnel, unless the applicant has the conviction expunged.

(b) The term conviction means a judgment of guilty was entered against the applicant

in court. Unlike usual waiver criteria, adjudication in the juvenile system, pre-trial diversions, or

cases resulting in deferred judgments do not count as convictions for the purpose of this law.

(10) Domestic Violence Rejections

Rule: Any applicant who has been convicted of a felony or misdemeanor crime of domestic

violence is ineligible for enlistment.

(a) Applicants who have convictions for domestic violence, as defined in Title 18

U.S. Code sections 921 and 922 as discussed below, are ineligible for services. There are

exceptions to the rule, which are discussed below. Navy recruiting personnel will apply this rule

to both felony and misdemeanor convictions for domestic violence. Domestic violence offenses

may also include, but are not limited to, assault, assault and battery, and disorderly conduct

convictions in which the perpetrator and victim meet the conditions of the domestic violence

rule. The domestic violence rule must be applied regardless of whether or not the individual was

charged with domestic violence.

(b) The crime of domestic violence means any crime which includes the attempt or

use of physical force or the threat of use of a deadly weapon, where the perpetrator (applicant) is

the:

1. Current or former spouse, parent or guardian of the victim; or

2. The perpetrator and victim are parents of a child; or

3. The perpetrator cohabitated with the victim as a spouse, parent or guardian; or

4. The perpetrator was serving in a role similar to spouse, parent or guardian of

the victim.

(c) This rule does not apply to deferred prosecutions, pretrial diversions, or similar

alternative dispositions in a domestic violence case. These are not considered convictions for

purposes of this rule. Deferred prosecutions are not the same as deferred or suspended

sentences, which are the result of a conviction.

(d) This rule does not apply to summary court-martial convictions or the imposition

of NJP (article 15, UCMJ) for domestic violence. These are not considered convictions for

purposes of this rule.

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(11) DEP Members. The same steps delineated in subparagraphs 020107c(1) through

020107c(10) must be followed for all members of the delayed entry program. Any Future Sailor

who was convicted of a crime involving domestic violence will be discharged. Commanding

officers will ensure that all Future Sailors are apprised of this policy in a timely manner.

(12) Persons under unconditional or unsupervised probation are not enlistment eligible.

Persons under conditional or supervised probation from deferred prosecution or sentence are not

eligible to process for enlistment until the end of the probation period.

(13) Enlistment as an Alternative to Prosecution. Applicants may not enlist as an

alternative to criminal prosecution, indictment, incarceration, parole, probation, or other punitive

sentence. They are ineligible for enlistment until the original assigned sentence would have been

completed. Contact NAVCRUITCOM 00J for review if questionable.

d. Documentation of Conduct Qualification. The applicant is the primary source by which

the recruiter gathers information on conduct qualification for enlistment. The use of

standardized forms may validate and clarify an applicant's statement, or reveal further

involvement. Documentation revealing lesser involvement; however, will not be used to

contradict self-admitted information without clear evidence refuting the applicant's

understanding of events. Documents used for verification are listed below.

(1) DD Form 369 Police Record Check. This form facilitates police record checks when

required by this manual. Instructions for completing the DD Form 369 can be found in section

040206.

(2) MEPCOM Form 601-23 Report of Additional Information. MEPS personnel prepare

this form for the recruiting service to report additional information required for enlistment

qualification. For example, an applicant discloses additional information or indicates improper

recruiting procedures during the MEPS interview, or the MEPS medical officer discovers

additional medical information affecting an applicant's physical qualification. These reports

must be resolved prior to continued enlistment processing. The NAVTALACQGRU CO

responds to the report by:

(a) Notifying the MEPS that the additionally disclosed information has been

considered, and

(b) Providing instructions regarding further processing of the applicant.

e. Civil Restraint

(1) Eligibility

(a) Ineligible. Applicants under any form of judicial restraint (bond, probation,

imprisonment, or parole) are ineligible for enlistment. Do not begin processing an applicant

during a period of unsupervised, unconditional, supervised, or conditional probation. Waiver of

this restriction is not authorized.

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(b) Eligible. Applicants are eligible for enlistment upon successful completion of

unsupervised unconditional probation. The term “unsupervised unconditional probation” is

defined as a probationary status imposed by a criminal or juvenile court that places no conditions

upon the individual.

(2) Mandatory Waiting Period After Civil Restraint. Processing of applicants who have

been on any type of civil parole or supervised conditional probation is subject to the conditions

listed in subparagraphs 020107e(2)(a) through 020107e(2)(c).

(a) Processing must not begin during the probationary or parole period.

(b) Applicants completing their original full term of parole or supervised, conditional

probation are eligible to begin processing.

(c) Applicants who are released early from parole or supervised, conditional

probation are ineligible to begin processing until the criteria specified in subparagraphs

020107e(2)(c)1 through 020107e(2)(c)3 are met.

1. After the time their original full term of parole or probation would have

terminated,

2. After a three month waiting period for early release from parole or probation

for major misconduct convictions, or

3. After thirty days for early release from parole or probation of misconduct or

lesser convictions.

(3) Processing Applicants After Confinement. Confinement, as used in this instruction, is

defined as “physical restraint not in a normal place of residence (such as, held in any jail or

prison, juvenile hall, boys home, etc., of any city, county, state, or federal jurisdiction) where

such confinement is the result of civil adjudication.” The mandatory waiting periods are listed in

subparagraphs 020107e(3)(a) through 020107e(3)(c).

(a) Three months after confinement of 15 days or more for adult or juvenile

offenders.

(b) Two months after confinement of 4 to 14 days in adult or juvenile cases.

(c) No mandatory waiting period after confinement of 1-3 days for adult or juvenile

offenders.

Note: The mandatory waiting periods listed in subparagraphs 020107e(2) and

020107e(3) cannot be waived.

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f. Special Provisions For Applicants Charged With Crimes Involving Physical Violence

(1) Applicants charged with domestic or family violence require a NAVCRUITCOM 00J

determination of enlistment eligibility.

(2) Recruiter Intervention in the Judicial System. Under no circumstances will recruiting

personnel directly or indirectly intervene on behalf of a prospective applicant who is awaiting

action by court authorities.

(a) Recruiting personnel will not appear in court or before judicial authorities at any

time (e.g., district attorney (DA), assistant DA, prosecuting authority, etc.) nor will they initiate

communication with the same, or on behalf of any prospect, applicant, and member of the DEP

or SELRES awaiting IADT.

(b) Informal conversations with defense attorneys, probation or parole officers will be

limited to explaining Navy-recruiting policies. Recruiting personnel are prohibited from

expressing their personal or professional opinions with applicants or members of the judicial

system regarding enlistment or retention of an unqualified individual. The normal course of

court action will be allowed to occur without the assistance, intervention, or influence of

recruiting personnel.

020108. Pending Lawsuits and Court Cases

a. Eligibility

(1) A civil suit is brought to recover some right, or to obtain redress, of some wrong not

being a crime. Civil suits (lawsuits) relate to and affect only individual rights whereas criminal

prosecutions involve public wrongs. A suit brought to recover damages or Divorces are

examples of a civil suit (lawsuit). Applicants who may be required to appear in court as

witnesses or who have lawsuits pending by or against them must not be enlisted without prior

approval of NAVCRUITCOM 00J.

(2) Procedure. Submit requests for enlistment eligibility determination of applicants who

are involved in civil suits to NAVCRUITCOM 00J. A complete pre-enlistment kit is not

required.

(3) Information to Provide. To assist NAVCRUITCOM 00J in deciding a given case,

send a description of the nature of the case, together with a statement from the opposing lawyer

as to when the case will be tried and whether or not the applicant’s presence in court at the time

of trial will be required. If the applicant is a defendant in a suit for damages, include a statement

from the opposing lawyer or insurance company indicating whether the applicant needs to be

present or waives his presence at the hearing.

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b. Approval granted by NAVCRUITCOM for a pending lawsuit must be documented using

the DD Form 1966, section VI, remarks, entry:

(Date): PHONCON between (Name and Rank) of NAVTALACQGRU (Name of

NAVTALACQGRU) and (Name and Rank), NAVCRUITCOM 00J on (date) authorizes

enlistment notwithstanding pending civil suit (lawsuit).

___________________________________________

(Signature of NAVTALACQGRU CO, MLPO or EPDS)

(Name, Rate, Title) By Direction of the CO

020109. Self-Admitted Crimes - No Police Record. Self-admitted crimes that were

adjudicated offenses will be processed in the same manner as adverse adjudications when the

crimes or offenses are not revealed in police record checks or on file with civil authorities. Self-

admitted crimes and offenses will be classified (charted), processed and waived at the

appropriate level per this manual.

020110. Civil Involvement While In DEP. Enlistment and program eligibility determinations

are based on the cumulative civil involvement of the individual before and during DEP

enlistment. To determine eligibility, add the number of pre-enlistment offenses to the number of

offenses committed while in DEP. NAVCRUITCOM 00J will use section 020107 to determine

eligibility requirements. Discharge the individual if no longer eligible or if the cumulative

number of offenses exceeds NAVTALACQGRU CO waiver limits. Police involvement while in

DEP resulting in supervised or conditional probation, parole, or confinement exceeding three

days requires a DEP discharge. Any deferred adjudication or suspended jail time exceeding 3

days also require a DEP discharge. Violations while in DEP resulting in a court appearance or

fines requires a DEP discharge if final disposition and payment of fines is not possible within the

365 day DEP limit. Previously undisclosed violations discovered while the member is in DEP

are to be handled per this article. Refer to chapters 5 and 6 to verify program eligibility.

Note 1: Future Sailors found to have previously undisclosed civil offenses (e.g.,

undisclosed offenses reported on FBI tech-check reports) or who commit offenses in

DEP, which require an enlistment waiver by NAVCRUITCOM must be DEP discharged.

Once DEP discharged, there is a mandatory waiting period of 90 days before a waiver

request can be submitted for consideration.

Note 2: NAVTALACQGRUs will obtain SAC fingerprint results (sometimes referred to

as tech checks) for all personnel entering the DEP immediately after taking ownership of

the applicants record in Defense Information System for Security (DISS). The

NAVTALACQGRU through the NLO must review and resolve any issues within 30 days

of the individual’s entry into the DEP. Fingerprint results that reflect unclassifiable must

be redone. Any previously undisclosed issues must be resolved by submitting the

appropriate waiver or by verifying results as erroneous with the appropriate local

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authorities. Once these issues are resolved, this information must be forwarded to OPM

and SAC results must be retained in the PRIDE Mod II record.

020111. Special Provisions for Applicants Charged With Crimes Involving Physical Violence

a. Applicants charged with domestic or family violence require a NAVCRUITCOM 00J

determination of enlistment eligibility.

b. Recruiter Intervention in the Judicial System. Under no circumstances will recruiting

personnel directly or indirectly intervene on behalf of a prospective applicant who is awaiting

action by court authorities.

(1) Recruiting personnel will not appear in court or before judicial authorities at any time

(e.g., district attorney (DA), assistant DA, prosecuting authority, etc.) nor will they initiate

communication with the same, or on behalf of any prospect, applicant, and member of the DEP

or SELRES awaiting IADT.

(2) Informal conversations with defense attorneys, probation, or parole officers will be

limited to explaining Navy-recruiting policies. Recruiting personnel are prohibited from

expressing their personal or professional opinions with applicants or members of the judicial

system regarding enlistment or retention of an unqualified individual. The normal course of

court action will be allowed to occur without the assistance, intervention, or influence of

recruiting personnel.

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SECTION 2

AGE REQUIREMENT

020201. Criteria. All applicants must meet the age standards shown in Table 2.3 Age

Standards. The Navy has no obligation to enlist applicants who apply, or to retain members of

the DEP or Navy Reserve awaiting IADT orders, if they have not commenced active duty before

becoming ineligible due to age. Applicants will not be enlisted if their projected starting date of

active duty will cause them to exceed age criteria.

Table 2.3 Age Standards

AGE STANDARDS

COMPONENT

MINIMUM AGE

MAXIMUM AGE

AC (non-prior

service)

18

(17 with parental consent

(Note 1, 2))

41

(must report to recruit training prior to 42

nd

birthday (Note 3))

AC (prior service) No minimum age

Must be able to complete 20 years of active

duty service prior to age 60. (Note 5)

RC (non-prior

service)

18

(Notes 1, 2 and 6)

41

Must be gained or report to recruit training

prior to 42nd birthday. (Note 3)

RC (prior service) No minimum age

Must be able to complete 20 years of

qualifying service prior to age 60. (Note 4)

Note 1: 17 year old applicants may enlist into the delayed entry program but may not

ship prior to their 18

th

birthday, unless their 18

th

birthday will occur no later than 60 days

from date of shipping. All other notes regarding enlistment of 17 year old applicants still

apply.

Note 2: Parental or guardian consent is required if the applicant is unmarried and 17

years old. Married, 17 year old applicants do not require parental or guardian consent.

Applicants under 17 are not acceptable for enlistment. Use DD Form 1966, Section VII,

for parental or guardian consent.

Note 3: Individuals cannot have reached their 42nd birthday at the time of accession onto

active duty (AC) or at the time of being gained or reporting to recruit training (RC).

Note 4: The maximum “computed” age for enlistment or reenlistment in the Navy and

Navy Reserve is less than 40 years old. To determine computed age, subtract the

applicant’s prior years of active duty military service from their calendar age.

Note 5: 17-year-old applicants (with parental consent) and high school seniors may enlist

in RC programs: New Accession Training (NAT) and Training and Administration of

Reserves (TAR). All other reserve programs require the applicant to be age 18 and not

attending high school.

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020202. Verification. Table 2.4 Documents for Verification of Age Eligibility lists the

documents that are acceptable for verification of age. Original age verification documents must

be photocopied, certified as copies of the original document, and the certified copies placed in

the applicant’s PRIDE Mod II record. The NAVTALACQGRU CO will establish a copy

certification policy in writing.

Note: The armed forces are authorized to copy documents used for eligibility

determinations, to include documents which state that it is unlawful to reproduce or

copying is not authorized. The copy(s) will have "ORIGINAL DOCUMENT SIGHTED

AND REPRODUCED FOR MILITARY RECORDS AND REFERENCE PURPOSES

ONLY” written or typed with the certifier’s signature and rate in a conspicuous location

to ensure that the original was sighted. Originals will be immediately returned to the

applicant for safekeeping.

Table 2.4 Documents for Verification of Age Eligibility

DOCUMENTS FOR VERIFICATION OF AGE ELIGIBILITY

Original birth certificate, a certified copy of the original report of birth, a certificate of birth

registration, a certificate in the form of a transcript or abstract from the birth record (See note

below).

DD Form 372 (for DEP only and when primary birth verification documents don’t exist)

DD Form 214/215 (unaltered)

DS Form 1350, FS Form 240, FS Form 545, or un-expired USCIS I-551

U.S. passport (unaltered and originally issued for at least five years), naturalization papers,

certificates of citizenship or documents from government bureaus or departments affixed with a

raised seal, which reflect the applicant's full name and date of birth.

Note: To be acceptable, certificates must be verified under the method of certification

practiced by the government agency concerned and must contain the name of the child,

date and place of birth, and date the certificate was filed in the registrar's office (should

be within one year of the date of birth). The certificate may include, but is not limited to,

seals that are raised, embossed, impressed, or multi-colored. Procedures for completing

the DD Form 372 Request for Verification of Birth are explained in section 040208.

020203. Parental Consent

a. Prior to a physical examination for enlistment, 17-year-old unmarried applicants must

obtain written consent from their parents or guardians. Under no circumstances will an

unmarried 17-year-old applicant take a physical examination or enlist into the Navy without the

proper parental or guardian consent (except emancipated minors). The term "consent of

parent(s) or guardian(s)," as used herein, means written consent executed before a notary public,

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Correctional Officer (If parent is incarcerated) or Navy recruiter, in the applicable section of the

DD Form 1966. The consent will be given by:

(1) Both parents, if living; or

(2) The surviving parent if one parent is deceased: or

(3) The parent granted legal custody in a separation or divorce. Separation or divorce

papers are required in order to establish legal custody and requires OOJ review; or

(4) The legally appointed guardian if both parents are deceased or if parents were legally

separated or divorced and the custody of the applicant was awarded to a person other than one of

the parents; or

(5) Ward of the State. Applicants under custody of a state (i.e. surrogate, family courts)

need consent from a court official of that court or the director of the assigned agency. Social

workers do not meet this prerequisite; or

(6) If an applicant is 17 years of age and has been legally emancipated from their parents

through court order, parental consent is not required. NAVCRUITCOM 00J must review court

order documents prior to scheduling enlistment processing; or

(7) If one parent has deserted or disappeared, the custodial parent must complete

NAVCRUIT 1133/97 Parent/Applicant Declaration of Desertion. Consent of the deserting

parent is not required once NAVCRUIT 1133/97 is properly executed. Note that this form must

be used only in genuine cases of desertion or disappearance. The custodial parent and the

applicant must exhaust all reasonable efforts to locate the other parent before executing

NAVCRUIT 1133/97. Single parent consent due to abandonment or desertion of a parent

requires NAVCRUITCOM 00J approval. Due diligence will be made to ensure the parent’s

whereabouts is unknown rather than simply unwilling to grant parental consent.

(8) Persons giving parental or guardian consent must be positively identified as the bona

fide parent(s) or guardian(s) of the 17-year-old applicant by verifying birth certificates, court

documents or other official government or civil authority documents that establish parenthood or

guardianship.

b. NAVCRUITCOM 00J approval is required for all parental consent cases other than one

parent on birth certificate with no court documents stating differently or death of parent (except

when death certificate is unavailable).

c. NAVCRUITCOM 00J must approve one of the statements listed in subparagraphs

020203c(1) through 020203c(7), to be used verbatim, as applicable.

(1) Child Born Out of Wedlock - Sole Custodial Parent

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I, (PARENT'S NAME), am (APPLICANT'S NAME) (MOTHER or FATHER).

(APPLICANT'S NAME)'s (FATHER or MOTHER) and I were never married, and our (SON or

DAUGHTER) was born out of wedlock. I am the sole custodial parent and take full

responsibility for (HIS or HER) enlistment.

(2) Parent Unavailable to Sign Due to Extenuating Circumstances

I (PARENT’S NAME) am (APPLICANT'S NAME)'s (FATHER, MOTHER, or OTHER

INDICATION OF RELATIONSHIP). (APPLICANT'S NAME)'s (FATHER or MOTHER) is

absolutely unavailable for signature because (REASON), has so been since (DATE), and is

expected to be until (DATE). I take full responsibility for (APPLICANT'S NAME)'s enlistment.

(3) Divorce of Parents

In the Circuit Court of __________, county, state of __________, during the (Month) term,

(year), (Mother - Full Name) was granted a divorce from (Father – Full Name) and was given

explicit authority to consent to “enlistment in the Armed Forces” of the minor child (Applicant’s

Name). Case Number __________ Date: (day/month/year), Judge: (full name).

(4) Guardianship

In the City Court of __________, state of __________, during the (Month) term, (Year),

(Guardian Name) was appointed the legal Guardian of the minor child, (Applicant’s Name) on

(Date). Case Number __________ Date: (Day/Month/Year), Judge: (Full Name).

(5) Adoption of Applicant

In the Circuit Court of (City)__________, (County), (State) of_________, during the (Month)

term, (Year), (Father - Full Name) and (Mother - Full Name) adopted the minor child,

(Applicant’s Name) on (Date of Adoption). Case Number _________ Date: (Day/Month/Year),

Judge: (Full Name).

(6) Death of Parent

Death Certificate (number), City of __________, County of _________, State of __________,

shows that father - (full name), father of (applicant’s name) died at (city) (state), on

(day/month/year). Doctor: (full name and title).

(7) Declaration of Desertion

I, (PARENT'S NAME), am (APPLICANT'S NAME)'s (FATHER, MOTHER or OTHER

INDICATION OF RELATIONSHIP). (APPLICANT'S NAME)'s (FATHER or OTHER)

abandoned our family approximately (NUMBER) years ago, and (HIS or HER) whereabouts are

unknown. I take full responsibility for my (SON or DAUGHTER)'s enlistment.

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d. Verification of Mother’s Name. Use this entry (and modify as necessary) when a mother

is giving consent when she has remarried, thus giving her a different last name than the

applicant. (NAVCRUITCOM 00J approval not required).

I, (Mother - Last, First, Middle, Maiden Name), state that I am the natural mother of (Applicant’s

Full Name) born on (Date of Birth). I was remarried on (Date of Marriage) in (City, State) to

(Stepfather’s Full Name).

_____________________

(Signature of Parent)

WARNING: Some applicants who know they cannot secure the consent of their parents or

guardians to enlist will claim that they have no living parents or legally appointed guardians.

However, careful checking by the recruiter will, in most cases, prove these claims to be false.

e. Illiteracy. If the parent(s) signing is or are illiterate or physically incapable, the mark

representing the signature must be notarized a civilian notary public.

f. Emancipated Minors. 17-year-old applicants declared to be "emancipated minors" by the

state courts may be accepted for enlistment without parental consent. NAVCRUITCOM 00J

must be contacted for an eligibility determination prior to scheduling any enlistment processing.

Married, 17-year-old applicants do not require parental or guardian consent.

(Date): Parental consent not required due to emancipation by legal or court order or marriage.

(Cross out non-applicable items).

__________________________________

(Signature of EPDS or MLPO)

(Name, Rank, Title)

By direction of the CO

g. When NAVCRUITCOM 00J approves a parental consent and no paragraph applies, use

the statement in subparagraph 020203h.

(Date): NAVCRUITCOM legal determination for parental consent approved on (date).

Determination number:

__________________________________

(Name, Rank, Title)

020204. Age Waivers. Waivers of the minimum or maximum age requirements for enlistment

contained in this section are not authorized.

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020205. Bureau of Vital Statistics Contact Information

a. Mailing addresses and telephone numbers for Bureaus of Vital Statistics are located at

http://www.cdc.gov/nchs/w2w.htm.

b. Overseas Births. Birth verification for Navy applicants born overseas of American

parents can be obtained by ordering a replacement Consular Report of Birth Abroad (FS-240) or

Certificate of Birth Abroad (DS-1350) from the U.S. Department of State, Passport Services, and

Vital Records Section. The applicant must include a self-addressed return envelope with

applicable fees for additional copies. Applicant must provide as much detail regarding their birth

(date, place, parent’s names, etc.) to assist in the retrieval of birth records. Average processing

time is 4-8 weeks.

Mail to: U.S. Department of State

Passport Services Vital Records Section

44132 Mercury Cir

P.O. Box 1213

Sterling, VA 20166-1213

Phone: COMM: 202-485-8300

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SECTION 3

CITIZENSHIP REQUIREMENT

020301. Criteria. Only U.S. citizens, U.S. non-citizen nationals, Canadian-born North

American Indians, and aliens lawfully admitted for permanent residence, are eligible for

enlistment in the U.S. Navy or Navy Reserve. Exceptions exist for citizens from the Territories

of Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, Marshall

Islands, the Federated States of Micronesia, and Palau.

020302. Verification. Applicants must demonstrate citizenship eligibility for enlistment by

providing recruiters official citizenship documents. Original citizenship verification documents

must be photocopied, certified as copies of the original document, and the certified copies

uploaded into the applicant’s PRIDE Mod II record. The NAVTALACQGRU CO will establish

a copy certification policy in writing. Refer to Table 2.5 Documents Approved for Verification

of Citizenship and Place of Birth for list of verification documents used for citizenship and place

of birth verification.

Note: BEERS documents must be uploaded into PRIDE Mod II record. The armed

forces are authorized to copy documents used for eligibility determinations, to include

documents which state that it is unlawful to reproduce, or copying is not authorized. The

copy(s) will have "ORIGINAL DOCUMENT SIGHTED AND REPRODUCED FOR

MILITARY RECORDS AND REFERENCE PURPOSES ONLY” written or typed with

the certifiers signature and rank in a conspicuous location to ensure that the original was

sighted. Originals will be immediately returned to the applicant.

WARNING: Fraudulent citizenship forms or documents must always be considered to be a

distinct possibility. NAVTALACQGRU COs will contact NAVCRUITCOM N35 or the nearest

United States Citizenship and Immigration Services (USCIS) office if any question of

authenticity exists. Responsibility for verifying the authenticity of the alien's documentation,

either by requesting a COMNAVCRUITCOM determination or by noting the salient details of

the various forms, remains vested in the NAVTALACQGRU CO.

a. U.S. Citizen. For enlistment purposes, citizens of the United States include citizens of

Guam, Puerto Rico, the U.S. Virgin Islands, and the Northern Marianas Islands.

(1) Valid Birth Certificate Issued by a Civil Authority. For persons born in the

geographical United States, Guam, Puerto Rico, the U.S. Virgin Islands, or the Northern

Marianas Islands a valid birth certificate issued by a civil authority establishes U.S. citizenship.

(a) Birth certificates must meet all of the criteria listed in subparagraphs

020302a(1)(a)1 through 020302a(1)(a)4 to be considered valid.

1. Full Name. Name issued at time of birth. Birth records without a middle

name or where the middle name is represented by an initial are acceptable.

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2. Birth Date. All birth certificates must include the date of birth.

3. Birthplace. State, county and city. Some birth records do not list the

birthplace city or town. These records are adequate so long as they list the county, province or

State of birth.

4. Birth Record Validation. A birth record must bear appropriate validation

markings for use as primary verification evidence. The government agency or hospital may

accomplish authentication or certification with original or machine-produced signatures or

raised, impressed, embossed, or multicolored seals or stamps, or a combination of these. Any

combination of these official validation methods is acceptable.

Note 1: Hospital birth certificates signed by a hospital administrator or physician and

short form birth verification cards issued by vital statistics offices, with or without raised,

impressed, embossed, or multicolored seals or stamps are acceptable for enlistment.

Note 2: A birth certificate where the middle name is omitted, represented by the

abbreviation “NMN” or other notation to signify that no middle name exists, or is

represented by initials, is acceptable for enlistment.

Note 3: Birth certificate issued with “Baby Boy” or “Baby Girl” instead of a given name

is not valid for enlistment purposes.

WARNING: Puerto Rico Birth Certificate Law 191 of 2009 invalidated all birth certificates

issued prior to 1 July 2010 to combat fraud and protect the identity and credit of all people born

in Puerto Rico. Therefore, all persons born in Puerto Rico processing for enlistment, affiliation

or accession must possess a valid birth certificate issued on or after 1 July 2010 by the Puerto

Rico Vital Statistics Record Office.

(2) FS 240 Report of Birth Abroad of a US Citizen or DS 1350 Counselor Report of Birth

Abroad. For persons born of U.S. parent(s) outside the geographical United States, a valid FS

240, DS 1350 or Counselor Report of Birth Abroad (CRBA) issued by the Department of State

establishes U.S. citizenship.

Note: The U.S. Department of State responds to thousands of requests from foreign-born

military applicants, or recruiters, for evidence of birth or citizenship status that are

acceptable for enlistment purposes.

(3) FS 545 Certification of Birth Abroad. For persons born of U.S. parent(s) outside the

geographical United States, a valid FS 545 issued by a U.S. Foreign Service post establishes U.S.

citizenship.

(4) U.S. Passport. A current (unexpired) U.S. passport issued by the Secretary of State

establishes U.S. citizenship for applicants born in the U.S. Applicants born abroad of U.S.

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parents require additional birth verification documents to verify status as a U.S. citizen at birth.

Applicants that are naturalized or derived citizens require additional verification documents.

Refer to subparagraph 020302b. Passport must remain valid for a minimum of 90 days from

scheduled accession date.

(5) DD Form 372 Request for Verification of Birth. When verified by offices of vital

statistics may be used for DEP enlistment only. The only exception is in cases where primary

birth verification documentation does not exist and secondary evidence must be relied upon. See

DD Form 372 procedures in chapter 3 of this instruction.

b. Naturalized Citizen or Derived Citizen

(1) USCIS N-550/N-551/N-570 Naturalization Certificate or USCIS N-560/N-561

Certificate of Citizenship for Derived Citizens. A valid naturalization certificate or certificate of

citizenship issued by the United States Citizenship and Immigration Service (USCIS) establishes

enlistment eligibility as a naturalized citizen of the United States. For derived citizenship, a

certificate of citizenship issued by the USCIS establishes enlistment eligibility as a derived

citizen of the United States. A U.S. birth certificate can not be used to identify place of birth of

applicants born outside of the U.S.

(2) U.S. Passport. A current (unexpired) U.S. passport issued by the Secretary of State

combined with the parent(s) naturalization certificate can be used to establish eligibility as a

derived citizen. Passport must remain valid for a minimum of 90 days from scheduled accession

date. In addition, a current (unexpired) U.S. passport issued by the Secretary of State combined

with the adoption documents can be used to establish eligibility as a derived citizen.

c. U.S. Non-Citizen National. Non-citizen nationals of the United States are the inhabitants

of America Samoa, and Swains Island, which are outlying possessions of the United States.

They are persons who, though not citizens of the United States, owe permanent allegiance to the

United States. Although lacking certain privileges of U.S. citizenship such as voting and holding

office in the U.S., they are in other respects entitled to enjoy U.S. diplomatic protection abroad

and free entry into the United States under the same conditions as U.S. citizens.

(1) Valid Birth Certificate Issued by a Civil Authority. For persons born in American

Samoa, or Swains Island a valid birth certificate (with raised seal) issued by the government of

American Samoa or Swains Island.

(2) U.S. Passport. A current (unexpired) passport issued by the U.S. Department of State.

The U.S. Department of State issues U.S. passports to natives of the American Samoa and

Swains Island. These passports identify the bearer as a U.S. non-citizen national. Passport must

remain valid for a minimum of 90 days from scheduled accession date.

d. Canadian Born Native American Indian. A Canadian-born North American Indian with a

minimum of 50% quantum of Indian blood.

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(1) Long Form Canadian Birth Certificate with Tribal Letter or Card. Tribal letter or card

must be issued by a valid band, tribe or nation and must indicate a minimum of 50% quantum

North American Indian blood.

(2) Unexpired USCIS Form I-551

Note: Canadian born North American Indians are not required to have a current address

or home of record in the United States and will be coded as an immigrant alien on the DD

Form 1966.

e. Non U.S. Citizen (Permanent Resident Alien)

(1) USCIS I-551 Permanent Residence Card. An unexpired USCIS I-551 with an

expiration date of 90 or more days past their projected accession date.

Note: Permanent resident aliens can enter DEP and accessing into active duty or be reported

as a RC gain with an expired USCIS I-551 card. They must provide the original expired

USCIS I-551 card, a USCIS Form I-797 Notice of Action-Issued letter extending their

expiration date of their expired USCIS I-551 card a minimum of 90-days past their projected

accession date, and receive an approved Systematic Alien Verification for Entitlements

(SAVE) printout from NAVCRUITCOM N35. If the USCIS I-551 card has been turned into

USCIS and the applicant is waiting for the replacement card, they may use their foreign

passport or USCIS Form I-94 Arrival/Departure Record with a valid unexpired USCIS I-551

expiration stamp from USCIS with an accompanying USCIS I-797 Notice of Action showing

proof the USCIS I-551 card has been ordered or removal of conditions. Future Sailors with

an expired USCIS I-551 card or on the U.S. Visa with a valid I-551 stamp may ship to RTC

provided they have two primary unexpired forms of photo identification or a combination of

a primary unexpired photo identification and secondary identification source document found

on table 11.1.

(2) Systematic Alien Verification for Entitlement (SAVE) Program. The SAVE program

is used by NAVCRUITCOM N35 to verify an alien's immigration status based upon USCIS

documents and information provided by applicants and recruiters. The SAVE program is used

only for applicants who have an expired or lost their USCIS I-551 and require a replacement

card. A SAVE program printout obtained from NAVCRUITCOM N35 can be used to process

the applicant who lost their USCIS I-551 card for DEP enlistment. A new USCIS I-551 must be

obtained prior to shipping any Future Sailor in DEP with a SAVE printout who lost their original

USCIS I-551 card.

(a) A SAVE printout may be requested by scanning and uploading a document

verification request (G-845 Supplemental) with supporting verification documents to

MYNAVYHR_NRC SharePoint Portal-PII library-N35 Policy and Programs page using the

procedures listed in subparagraphs 020302e(2)(a)1 through 020302e(2)(a)4.

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1. Complete page 1 of section A of G-845 Supplemental.

2. Photocopy all available immigration documents (front and back).

3. Photocopy USCIS Form I-797 Notice of Action or USCIS Form I-90

Application to Replace Permanent Resident Card with payment receipt to verify application for

new USCIS I-551.

4. Scan all documents into one PDF file and upload to MYNAVYHR_NRC

SharePoint Portal.

(b) N35 will post the SAVE printout to MYNAVYHR_NRC SharePoint Portal.

(3) USCIS I-797 Notice of Action. The USCIS I-797 is authorized for citizenship

verification status purposes in conjunction with a SAVE printout for applicants with expired

USCIS I-551 cards.

WARNING: If an USCIS I-551 card is lost, it may take several months, a year, or longer for

USCIS to issue a USCIS I-551 replacement permanent resident card. For this reason DEP

enlistment is not advised. Persons processed with a SAVE printout due to a lost USCIS I-551

card must be placed in DEP for a minimum of six months. They can later request to roll up and

ship once they receive their replacement USCIS I-551. Persons requiring a replacement USCIS

I-551 are not eligible to stay in DEP beyond the 365-day DEP limit.

WARNING: An employer-sponsored immigrant visa can provide an alien with lawful

admission to the United States. The U.S. Armed Forces cannot sponsor these aliens. Recruiters

may not offer to sponsor any alien seeking admission as a lawful permanent resident alien by

citing the Navy as the prospective employer.

f. Non-Immigrant Alien - Citizens from the Marshall Islands, Federated States of

Micronesia, and Republic of Palau. The United States government established a Compact of

Free Association with the government of the Marshall Islands, Federated States of Micronesia,

and Republic of Palau, which in part, gives their citizens the right to freely enter into the United

States for work and to establish residency. All other aliens admitted temporarily into the United

States for specific purposes or periods of time as non-immigrant aliens are ineligible for

enlistment.

(1) Valid Birth Certificate Issued by a Civil Authority. For persons born in the Marshall

Islands, Federated States of Micronesia, or Republic of Palau a valid birth certificate (with raised

seal) issued by the government of the Marshall Islands, Federated States of Micronesia, or

Republic of Palau.

(2) Passport. A current (unexpired) passport issued by the government of the Marshall

Islands, Federated States of Micronesia, or Republic of Palau establishes non-immigrant alien

eligibility. Passport must remain valid for a minimum of 90 days from scheduled accession date.

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Note: Citizens of the Marshall Islands, the Federated States of Micronesia, or the

Republic of Palau are eligible to enlist. Their government compacts of free association

with the United States allow them to enter the United States, work, and remain

indefinitely as non-immigrants.

020303. Place of Birth Verification

a. The applicant’s place of birth (POB) must be verified by the use of any of the documents

listed in subparagraphs 020303a(1) through 020303a(7).

(1) Birth Certificate

(2) Unexpired passport (cannot be used for applicants born abroad of U.S. parents

because the passport does not prove if the applicant is a naturalized or derived citizen, or a U.S.

citizen at birth).

(3) DD Form 372

(4) FS 240 Report of Birth Abroad of a US Citizen

(5) DS 1350 Certification of Report of Birth Abroad

(6) FS 545 Certification of Birth Abroad

(7) Counselor Report of Birth Abroad (CRBA)

b. Contact COMNAVCRUITCOM N35 for questions.

020304. USMEPCOM Citizenship and Place of Birth Validation

a. USMEPCOM personnel will verify the citizenship status of all applicants processed at

MEPS by electronically transmitting their identifying information, as documented on

USMEPCOM Form 680-3A-E, to USCIS for verification. Applicants not successfully matched

by the USCIS verification process will be placed in an ‘N’ status and have their processing

stopped. MEPS will clear the ‘N’ status once recruiting personnel provide the document

indicated in table 2.5. Documents must be originals unless otherwise indicated. Possible reasons

for an applicant to be placed in an ‘N’ status include the items listed in subparagraphs

020304a(1) through 020304a(7).

(1) Name mismatch with USCIS

(2) POB-Country mismatch with USCIS

(3) DOB mismatch with USCIS

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(4) Name and POB-Country mismatch with USCIS

(5) POB-Country and DOB mismatch with USCIS

(6) Name, POB-Country and DOB mismatch with USCIS

(7) U.S. citizenship mismatch with USCIS

b. Recording of Citizenship Mismatches in United States Military Entrance Processing

Command (USMEPCOM) Integrated Resource System (MIRS) 1.1 within the Applicant Profile

Page documents applicant citizenship mismatches in the personal section, ARN block, and will

indicate one of three possible codes listed in subparagraphs 020304b(1) through 020304b(3).

(1) ‘P’ - Pending Result

(2) ‘R’ - Result Received

(3) ‘M’ - Mismatch Received

Note: This block will be blank for U.S. citizen applicants.

c. Applicants with either a ‘P’ or ‘M’ entered in the ARN block are prohibited from

shipping to RTC or TPU until USCIS results are received, mismatch issues are resolved, if any,

and the ARN block is annotated with an ‘R.’ This does not apply to U.S. citizen applicants

where the ARN block should be left blank.

020305. English Language Skills

a. Requirement. Applicants must have the ability to read, speak, and understand the English

language. Achieving a passing ASVAB score is not sufficient to validate the applicant’s ability

to read, speak and understand the English language. Because fluency in English correlates

highly with successful Navy job performance, applicants who have difficulty expressing

themselves or otherwise understanding English should not be accepted for enlistment. Although

MEPCOM regulations include provisions to terminate processing of applicants are identified as

non-English speaking, the recruiter in charge (RinC) or recruiter and Navy enlisted classifier

must confirm the English capability of each applicant being processed for enlistment. During the

course of the recruiting interview and application process, the RinC or recruiter must assess the

applicant’s ability to read, write, and speak the English language sufficiently to complete recruit

training. During the course of the classification interview, the enlisted classifier must also assess

the applicant’s capacity to communicate and comprehend the routine and crisis language

situations encountered in the U.S. Navy. No standard language interview format is prescribed.

b. Processing Information. Applicants for enlistment who are lawfully admitted aliens and

use English as a second language require an affirmative statement by the RinC or recruiter and

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certification by the classifier that the applicant, without further instruction, is able to read, write,

and speak the English language sufficiently to complete recruit training. This affirmative

statement and certification will be annotated in section VI, DD Form 1966. For example:

“I affirm that the applicant, without further instruction, is able to read, write, and speak the

English language sufficiently to complete recruit training."

Signature (RinC or Recruiter) ______________________

“I certify that the applicant, without further instruction, is able to read, write, and speak the

English language sufficiently to complete recruit training."

Signature (Classifier) ___________________

Note: Applicants determined to have difficulty with English fluency are to be referred to

the NAVTALACQGRU commanding officer (CO), executive officer (XO), or enlisted

programs officer (EPO) for further evaluation. Once it has been determined that the

applicant does not meet English language fluency expectations, they should be informed

that enlistment processing will be terminated due to potential English language

deficiencies and that a request for reevaluation may be submitted after 90 days.

020306. Required Briefing for Non-U.S. Citizen. Prior to enlistment into the DEP or Navy

Reserve awaiting IADT, all alien applicants will be advised of subparagraphs 020306a through

020306c.

a. Due to their current alien status and non-U.S. citizenship, security clearance requirements

preclude their classification and assignment to any enlistment option, class ‘A’ school, military

training, or duties where a security clearance is required.

b. They are not entitled to any special privileges or considerations, including discharge for

their own convenience, due to their status. They are expected to complete their full military

service obligation, unless sooner discharged, under the same policies and procedures applicable

to U.S. citizens.

c. Honorable service in the Armed Forces of the United States may expedite applications

for citizenship. Recruiters will ensure all qualified applicants who possess a USCIS I-551 are

shown the video (provided by USCIS) prior to shipping to Recruit Training Command (Request

for Certification of Military or Naval Service – YouTube), and are also given a link to the

USCIS webpage: Naturalization for Military Members and Their Own families.

020307. Dual Citizenship. Applicants holding dual citizenship status (i.e., a citizen of the

United States and a citizen of another country) may not be used as a basis for or a disqualifying

factor in determining an individual’s personal reliability program (PRP) eligibility provided the

individual has a completed and favorably adjudicated investigation and meets all other eligibility

requirements.

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a. A dual citizen is not considered a foreign national; a dual citizen is a United States

citizen. Furthermore, dual citizens must be provided the same access to classified information

with “NOFORN” caveats, or other restrictions related solely to foreign nationals, as other United

States citizens.

b. Security offices are not authorized to retain or destroy foreign passports or identity cards

as a means of mitigation for individuals who maintain dual citizenship with other countries.

(1) This is per the DoD’s Security Executive Agent Directive-4 (SEAD-4)

Implementation Policy issued on 12 Jan 2018 (see note below)

(2) If your office is retaining or currently in possession of the passport or identity card of

a dual citizen it should be returned immediately.

(3) If your office has continued the process of retaining the passport or identity card of a

dual citizen this process should be discontinued immediately.

c. Activity security managers (ASMs) should not require individuals to renounce their

citizenship with a foreign country. Doing so requires the individual to have contact with a

foreign government, its embassy, or its representatives, which may increase the likelihood of

potential targeting by a foreign intelligence entity.

Note: Many countries do not allow individuals to renounce their citizenship; requiring

the individual to renounce a citizenship when the country does not allow for such creates

a requirement for the individual that is impossible to meet.

d. Dual citizenship alone may not be used as a disqualifier for access to classified

information; applying dual citizenship in this manner is in conflict with SEAD-4 (attached). If

the DOD-CAF has favorably adjudicated an individual’s dual citizenship this decision should not

then be re-adjudicated at the command level. This does not prevent commands from taking an

access or risk management decision if new or previously undisclosed information related to

Guideline B (Foreign Influence) or Guideline C (Foreign Preference) is obtained and verified. If

such new information is obtained, an incident report should be submitted via DISS with all

appropriate documentation; the appropriate risk management actions should also be taken

commensurate with the security concern.

Note: SEAD-4, Guideline C, Section 9: “By itself, the fact that a U.S. citizen is also a

citizen of another country is not disqualifying without an objective showing of such

conflict or attempt at concealment. The same is true for a U.S. citizen’s exercise of any

right or privilege of foreign citizenship and any action to acquire or obtain recognition of

a foreign citizenship.”

e. If new, credible, adverse information regarding foreign preference, foreign influence, or

any other adjudicative guideline is received, an incident report should be submitted, particularly

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if the information was previously unknown or undisclosed. In cases where the ASM has

determined there to be an insider threat nexus, the command’s insider threat representative or the

DON Insider Threat Hub should be contacted.

(1) Additional information regarding foreign preference disqualifiers may be found in

SEAD-4, Guideline C, Section 10 (a-f).

(2) Further questions or requests for assistance may be directed to the DUSN I&S

Personnel Vetting Branch via your echelon 2 command. This guidance relates to access to

classified information at the confidential, secret, and top secret levels; questions related to

sensitive compartmented informaiton (SCI) or special access program (SAP) access may be

directed to your special security officer (SSO) or DON SAPCO as appropriate.

020308. Waivers. Waivers of citizenship requirements for enlistment contained in this section

are not authorized.

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Table 2.5 Documents Approved for Verification of Citizenship and Place of Birth

DOCUMENTS APPROVED FOR VERIFICATION OF CITIZENSHIP AND PLACE OF BIRTH

US BORN

NATURALIZ

ED CITIZENS

FSM/RMI/PA

LAU

JAY TREATY

OF 1796

NATIVES

NON US

CITIZENS

CITIZENSHIP

Birth Certificate

US Passport

DD 372 (Request

for Verification of

Birth)

FS 240 (Report of

Birth Abroad of a

US Citizen)

DS 1350

(Certification of

Birth)

FS 545

(Certification of

Birth Abroad)

Counselor Report

of Birth Abroad

(CRBA)

USCIS N-

550/551/570

(Naturalization

Certificate)

USCIS N-560/561

(Certificate of

Citizenship)

U.S. Passport

(See Note 5)

Birth Certificate

Passport

Birth Certificate

Tribal Letter/Card

USCIS I-551

(Permanent

Resident Card)

PLACE OF

BIRTH

Birth Certificate

US Passport

DD 372 (Request

for Verification of

Birth)

FS 240 (Report of

Birth Abroad of a

US Citizen)

DS 1350

(Certification of

Birth)

FS 545

(Certification of

Birth Abroad)

Counselor Report

of Birth Abroad

(CRBA)

Birth Certificate

U. S. Passport

Birth Certificate

Foreign Passport

USCIS I-551

(Permanent

Resident Card)

Birth Certificate

Foreign Passport

USCIS I-551

(Permanent

Resident Card)

Birth Certificate

Foreign Passport

USCIS I-551

(Permanent

Resident Card)

Note 1: The following forms must be originals or “Certified True Copies”:

Birth certificate

DD 372 (only for cases where primary birth verification documents do not exist)

FS 240

DS 1350

FS 545

CRBA

Tribal letter or card

All other documents must be originals.

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Note 2: Return all original documentary evidence to the applicant after proper entries

have been made on the DD Form 1966.

Note 3: Puerto Rico birth certificates issued prior to 1 July 2010 are invalid for use per

Puerto Rico Birth Certificate Law 191 of 2009 and are not acceptable for enlistment

affiliation purposes. To be valid, birth certificates issued by the Puerto Rico Vital

Statistics Record Office must have been issued on or after 1 July 2010.

Note 4: Passport must be valid (unexpired). Passport cards are not authorized.

Note 5: For Derived Citizen, a current (unexpired) U.S. passport issued by the Secretary

of State combined with the parent(s) naturalization certificate can be used to establish

eligibility as a derived citizen. In addition, a current (unexpired) U.S. passport issued by

the Secretary of State combined with the adoption documents can be used to establish

eligibility as a derived citizen.

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SECTION 4

SOCIAL SECURITY NUMBER REQUIREMENT

020401. Criteria. A valid social security number (SSN) issued by the social security

administration (SSA) is mandatory to process for enlistment or affiliation.

020402. Verification

a. SSN verification will be accomplished by sighting one of the three documents listed in

the Table 2.6 Documents Approved for Verification of Social Security Number Eligibility.

Original SSN verification documents must be photocopied, certified as true copies of the original

document, and the certified copies must be uploaded into PRIDE Mod II record. The

NAVTALACQGRU CO will establish a copy certification policy in writing.

Table 2.6 Documents for Verification of Social Security Number Eligibility

DOCUMENTS APPROVED FOR VERIFICATION OF SOCIAL SECURITY

NUMBER ELIGIBILITY

Social security number card issued by the Social Security Administration

Certificate of Release or Discharge from Active Duty (DD Form 214) for prior service

veterans

Report of Separation and Record of Service (NGB Form 22) for prior Army or Air National

Guard members

Note: The armed forces are authorized to copy documents used for eligibility

determinations, to include documents which state that it is unlawful to reproduce or

copying is not authorized. The copy(s) will have "ORIGINAL DOCUMENT SIGHTED

AND REPRODUCED FOR MILITARY RECORDS AND REFERENCE PURPOSES

ONLY” written or typed with the certifier’s signature and rank in a conspicuous location

to ensure that the original was sighted. Originals will be immediately returned to the

applicant for safekeeping.

b. Recruiters and classifiers are responsible for validating an applicant’s SSN.

USMEPCOM personnel will verify the SSN of all applicants processed at MEPS by

electronically transmitting their identifying information as documented on USMEPCOM Form

680-3A-E to the SSA. Applicants not successfully matched by the SSA will be placed in an ‘N’

status and their processing will be stopped. MEPS will clear the ‘N’ status only after recruiting

personnel provide the original of one of the three documents indicated in table 2.6.

c. SSN verification printouts issued by the SSA may be used for AC DEP enlistment

processing. SSA printouts are not authorized for RC enlistments or prior service affiliation. In

all cases where a printout was used for DEP enlistment, a valid, signed SSN card is required to

be certified by recruiting personnel, copied, and uploaded into their PRIDE Mod II record prior

to accession. Reserve component (RC) enlistment must have a valid SSN card.

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d. If the applicant does not have an original SSN card, they must go to the SSA and request

a replacement social security card. Applicants will then be issued a printout to use for

verification while awaiting receipt of replacement card.

WARNING: Shipping Future Sailors without a copy of the signed SSN card is prohibited. SSN

card must be uploaded into PRIDE Mod II record.

e. Laminated SSN cards and SSN cards with “Issued for work purposes only” or any other

phrase stamped on the face of the card are not valid for enlistment or affiliation processing.

There are no exceptions.

f. Refer to Section 11 for additional guidance pertaining to SSN cards and enlistment name

requirement.

020403. Waivers. Waivers of SSA requirements for enlistment contained in this section are

not authorized.

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SECTION 5

EDUCATION REQUIREMENT

020501. Criteria. This section establishes education requirement policy, guidance, and

procedures.

a. NAVTALACQGRU COs are responsible for determining the education status and

classification of applicants per this instruction. NAVTALACQGRU CO’s will ensure the proper

DoD tier status education code is assigned to each applicant based on applicant interviews,

education documents provided, the education methodology used to facilitate the learning

experience and education code definitions listed in articles 020502, 020503 and 020504.

b. DoD education enlistment criteria, known as the three-tier system, is used to select

applicants with the greatest likelihood of completing their initial military service obligation.

c. Tier-level education enlistment determinations are supported by the first secondary

credential awarded. Tier II and III applicants may upgrade their status to tier I by earning an

associate's, bachelor’s degree or completing 15-semester, 22-quarter credits or 675-clock-hours

from an accredited U.S. college.

020502. TIER 1 High School Diploma Graduate (HSDG) Definitions. The education codes

used to identify tier 1 HSDG applicants are: 7, 8, B, D, G, H, K, L, M, N, R, S, U, and W.

Education codes “B,” “7,” and “H” apply to individuals who receive a diploma from a secondary

school that is legally operating, or otherwise completes a program of secondary education in

compliance with the education laws of the state in which the applicant resides. Applicants with

education codes “5” or “F” will be projected in PRIDE Mod II as such for statistical reporting

purposes only. Education code “5” will automatically convert to code “B” and education code

“F” will automatically convert to code “L” at time of DEP-in for all accession reports and on DD

Form 1966/1.

a. High School Diploma Graduate, Education Code “L.” A diploma issued to a graduate of

a public, private, or DoDEA 12-year, “traditional,” credit-based day program of classroom

instruction; this includes individuals who met all requirements for graduation but failed to pass

mandated exit exams (formerly code “F”).

(1) Minimum Requirements

(a) Classroom Instruction. The applicant must have successfully completed four

academic years of classroom instruction. An academic year is considered a minimum of 120

hours of classroom instruction per academic course to earn a full credit. To earn a half-credit,

the applicant must have completed a minimum of 60 hours of classroom instruction.

(b) Credit Based. Applicants must meet the minimum required credit requirements in

all subjects for high school graduation as determined by the local school system.

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(c) Graduation Credential. The graduation credentials must have been issued by the

high school in which the applicant was enrolled and attending at the time graduation

requirements were completed.

(2) Diplomas or final official high school transcripts may be used to verify requirements

outlined in subparagraphs 020502a(1)(a) through 020502a(1)(c) for schools listed in the National

School Directory.

(3) Charter School Graduates. Fulfillment of both course and credit requirements of a

traditional graded day program of classroom instruction.

Note 1: Education Code “F” will be used for individuals who completed all the

necessary credits for graduation but did not pass the state mandated exit exam(s).

Individual must be at least six months beyond their high school completion date and must

have a letter from an authorized school official verifying they met all the high school

graduation requirements but failed the exit exam(s) and did not receive a high school

diploma.

Note 2: Minimum Requirements. Applicants must meet minimum classroom instruction

and credit-based requirements for high school diploma graduate, education code “L”

status.

Note 3: DoD policy prohibits applicants coded as “F” to be shipped prior to six months

after the date their senior class graduated. Contact NAVCRUITCOM N35 for exception

to policy (ETP) requests.

b. High School Senior, Education Code “S.” An individual attending high school as a

senior.

(1) Minimum Requirements. High school students who have completed their junior year

and earned at least 70 percent of the required graduation credits are granted senior status upon

the graduation of the current senior class.

(a) Senior status must be verified prior to DEP enlistment by use of the high school

senior graduate status verification document. This document must be signed and dated by an

authorized school official. If the high school senior or graduate status verification document is

unobtainable because of school closures of five working days or more, the applicant may be

enlisted into the DEP with NAVTALACQGRU CO approval. However, the letter will be

obtained immediately upon the school’s re-opening.

(b) High school juniors that will be mid-year graduates can enlist into the DEP as

“11S” provided they are 17-years of age, have completed at least 70 percent of the required

credits for graduation, and have a properly executed and verified the high school senior or

graduate status verification document.

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(c) Future Sailors contracted as “11S” that cannot ship by their scheduled ship date as

a result of a change in their education status must be DEP discharged and complete their

secondary education before reprocessing for enlistment.

(2) Administrative Requirements

(a) Diplomas or an official, signed, and dated transcript must be obtained within 14

days after graduation for any applicant who enters DEP as a high school senior. Copies will be

made and uploaded into member’s PRIDE Mod II record.

(b) In cases where a school will not issue a final transcript for a graduated senior

because of an outstanding student debt or any other reason, the affected graduate may not

process for DEP enlistment until they favorably resolve the issue with the school and a final

transcript is obtained.

(c) High school seniors entering DEP during the months of May, June or July are

authorized to be placed in DEP for a maximum of 455 days (15 months) at the time of initial

classification.

c. Adult or Alternative Diploma Graduate, Education Code “B.” A diploma issued to a

graduate of a public or private non-traditional school using alternative methods of instruction to

complete graduation credit requirements based on state law (i.e., all alternative, accelerated, or

high school completion programs to include the general educational development (GED) test

option).

(1) Minimum Requirements

(a) Graduation Credential. The graduation credential must have been issued by high

school in which the applicant was enrolled and attending at the time they completed their

graduation requirements.

(b) Diplomas or final official high school transcripts may be used to verify for schools

listed in the National School Directory.

(c) Charter school graduates who complete course and credit requirements of a non-

traditional high school program, to include alternative, project or research based education, and

learning through the use of technology are considered tier 1. These applicants will be projected

in PRIDE Mod II using education code “5” for statistical purposes only.

(2) Although “B” now encompasses all adult and alternative programs, recruiting

personnel will still use education code “5” for all alternative programs and code “B” for all adult

education programs. (See paragraph 020502).

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d. Completed One Semester of College, Education Code “8.” A non-high school diploma

graduate who completed 15 semester hours or 22 quarter hours of college level credit or 675

clock hours from an accredited traditional or on-line post-secondary institution.

(1) Requirements. Credits earned must be from an accredited institution listed in the

National Center for Education Statistics (NCES) website http://nces.ed.gov. Any credits earned

from schools that are candidates for accreditation will not be used towards this requirement.

Signed and dated official transcripts from the issuing institution are required. If the transcript

does not include credits from all other schools attended, then official transcripts from the other

schools are required.

(2) College level credits earned through on-line internet courses while enrolled and

attending classroom instruction from the same NCES institution are acceptable.

(3) Combining semester credits with quarter credits or combining clock-hour credits with

either semester or quarter credits, are allowed. Use the formula listed in subparagraphs

020502d(3)(a) and 020502d(3)(b).

(a) 45 clock-hours - 1 semester credit (1 trimester credit equals 1 semester credit).

(b) 1.5 quarter credits - 1 semester credit.

(4) Clock-hours from two or more accredited postsecondary vocational or technical

schools may be combined for a total of 675 clock-hour credits.

(5) Credits or clock hours used to gain tier 1 status cannot be used for advanced paygrade

eligibility. Applicants eligible for tier 1 status based on credits or clock hours cannot choose to

enlist as tier 2 and use credits or clock hours for advanced paygrade eligibility.

e. Job Corps Programs, Education Code “8.” A Job Corps graduate with a GED or an

alternative high school credential and a job corps certificate of completion from a vocational or

technical program consisting of at least 675 clock-hour credits of vocational or technical

education. The official document used by the job corps to report skill or trade training clock-

hour credits is the Training Achievement Record.

(1) Requirements. Only on or off-site work-based learning (WBL) clock-hour training

credits documented on the training achievement record are acceptable towards the 675 clock-

hour credit requirements. Employability, career, social skills training, orientation, GED

preparation, or non-skill trade training clock-hours do not count towards the required 675 clock

hours of skill or trade training. The NAVCRUIT 1130/121 Job Corps Certification of Student

Graduation and Completion of Vocational Training Armed Forces Certification must be included

when verifying the educational standing of job corps applicants.

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(2) Applicants who completed 675 or more clock-hour credits but dropped out of the

vocational or technical program before earning a certificate of completion, or fail to earn a GED,

are ineligible for tier 1 status.

f. Currently Enrolled other than High School Diploma, Education Code “M.” An

individual currently attending class in a tier 1 program other than a traditional high school.

(1) Requirements. To be eligible for DEP, applicants must be currently enrolled and

attending classes leading towards tier 1 status for a minimum of 30 days prior to DEP-in.

Enrollment and attendance must be verified prior to DEP enlistment by use of the Enrollment

and Attendance Verification document.

(2) The code of “M” will be changed to either an “8,” “B,” “7” or “H” as indicated in

subparagraphs 020502f(2)(a) through 020502f(2)(d).

(a) Students who successfully complete the items listed in subparagraphs

020502f(2)(a)1 through 020502f(2)(a)3 will be coded as “8” on the DD Form 1966.

1. Earned at least 15 semester or 22 quarter college level credits at a college or

university.

2. Completed 675 clock-hour credits of postsecondary education.

3. Earned a tier 2 credential and received a job corps certificate of completion

from a vocational or technical program consisting of at least 675 clock-hour credits of vocational

or technical education.

(b) Students who successfully complete an alternative, continuation or adult school or

program will be coded as “B” on the DD Form 1966.

(c) Students who successfully complete a parent or guardian led home school

program per state requirements will be coded as “H” on the DD Form 1966.

(d) Students who complete an accredited Home Study, Distance Learning,

Independent Study, Self-Study, Correspondence School, Cyber School or Virtual Learning

Program will be coded as “7” on the DD Form 1966.

Note: Applicants enlisted with education code of “M” are not authorized to be classified

in the 455-day (15 month) DEP program during May, June or July, as high school seniors

are entitled.

g. Postsecondary Degree. Applicants who have earned an associate degree or higher from

an accredited U.S. college will be coded per Table 2.7 Post-Secondary Degree on the DD Form

1966.

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Table 2.7 Post-Secondary Degree

POST-SECONDARY DEGREE

Associate Degree

“D”

Baccalaureate Degree

“K”

Master’s Degree

“N”

(1) Requirements. Degrees earned must be from an accredited degree granting institution

listed in the http://nces.ed.gov directory.

(2) Degrees earned through on-line internet courses from an accredited institution are

acceptable.

(3) Degrees from schools that are candidates for accreditation will not be used towards

this requirement.

Note 1: Applicants classified with education codes D, K, or N, or are enrolled in and

attending an accredited 4-year U.S. college or university, will be referred to the Officer

Recruiter (OR) by utilizing NAVCRUIT 1133/98 Officer Programs Referral. The

applicant will be interviewed expeditiously (face-to-face or telephonically) by an officer

recruiter. In the absence of an officer recruiter, the XO or CO can complete the

interview. Applicants who desire to submit an officer program application or with an

officer program application submitted for consideration are prohibited from processing

for DEP enlistment while their officer program application is pending. Future Sailors

that become qualified or desire to submit an officer package will be referred to the

Officer programs Assistant Chief Recruiter (OACR), will complete a NAVCRUIT

1133/98 and the "Competitiveness of Officer Programs" NAVPERS 1070/613

Administrative Remarks and upload into their PRIDE Mod II record. Under no

circumstances will a Future Sailor with an NROTC or officer programs package pending

be shipped to RTC or allowed to stay in DEP for more than 365-days. No exceptions.

Future Sailors reaching the 365-day limit must be DEP discharged and are barred from

further enlistment processing until a decision is rendered on their officer package. Future

Sailors selected for officer programs must be DEP discharged immediately upon

accepting the officer program and classifiers must enter the cancel code of “OFF” in

PRIDE Mod II.

Note 2: Applicants who were attending but later disenrolled from either a NROTC or

OTCN program must present their final disenrollment paperwork reflecting official date

of disenrollment from the NROTC or OTCN unit prior to entering into the delayed entry

program.

h. Home School Diploma, Education Code “H.” A diploma issued to a graduate of a home

school program per State requirements, administered by a parent, teacher or school district, or

umbrella association. For applicable laws governing home schools, refer to the Home School

Legal Defense Association at http://www.hslda.org/laws/default.asp.

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(1) Requirements

(a) Home schooled applicants must provide a diploma or certificate, if available, and

transcripts indicating the individual completed four years of high school curriculum. Home

school transcripts must contain the information listed in subparagraphs 020502h(1)(a)1 through

020502h(1)(a)10.

1. Student’s name.

2. Home address.

3. Date of birth.

4. SSN (It is acceptable to obtain only the last four digits).

5. Date of home school enrollment.

6. Date of graduation, or projected graduation date if still enrolled.

7. Courses transferred from other educational institutions (if applicable,

transcripts are required from institution).

8. Courses attempted or completed with start and completion dates of each

course during each home school grade.

9. Signature of parent or guardian, date, and home telephone number.

10. A letter from the applicant’s parent or guardian describing the education

process.

(2) Home school seniors (Will-Grads) will be coded as 11M on enlistment documents.

i. Virtual or Distance School Diploma, Education Code “7.” A diploma awarded upon

completion of an accredited home study, distance learning, independent study, self-study,

correspondence school, cyber school or virtual learning program.

(1) Requirements. Secondary school diploma or certificate issued by an accredited

program to qualify for tier 1 status.

(2) The Distance Education and Accrediting Commission (http://www.deac.org) is the

authoritative source for accreditation of distance education.

(3) Charter school graduates who complete course and credit requirements of a state

approved online virtual program of instruction will be coded as a tier 1 using education code “7.”

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(4) Diplomas will be accepted from home study, distance learning, independent study,

self-study, correspondence schools, cyber schools, or virtual learning programs that are either

state approved, accredited by the Distance Education Accrediting Commission (DEAC), one of

the six listed regional accrediting associations listed in subparagraphs 020502i(5)(a) through

020502i(5)(f).

(5) Regional accreditation associations for on-line schools:

(a) Middles States Association of Colleges and Schools (MSA), Middle States

Commission on Higher Education. Created in 1919, the Middle States Commission on Higher

Education accredits degree-granting colleges and universities in Delaware, Maryland, New

Jersey, New York, Pennsylvania, the District of Columbia, Puerto Rico and the U.S. Virgin

Islands. There are approximately 525 schools accredited by this commission.

(b) New England Association of Schools and Colleges (NEASC), Commission on

Institutions of Higher Education (CIHE). The CIHE covers the six-New England states of

Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont. The

commission is made up of 24 people elected by the member colleges. There are currently about

240 colleges and institutions accredited by the CIHE.

(c) North Central Association of Colleges and Schools (NCA), Higher Learning

Commission. This commission accredits higher education institutions in the 19-north central

states of Arkansas, Arizona, Colorado, Iowa, Illinois, Indiana, Kansas, Michigan, Minnesota,

Missouri, North Dakota, Nebraska, Ohio, Oklahoma, New Mexico, South Dakota, Wisconsin,

West Virginia and Wyoming. This commission currently accredits over 1000 institutions.

(d) Northwest Association of Schools and Colleges, Northwest Commission on

Colleges and Universities (NWCCU). This commission accredits institutions of higher

education in the seven states of Alaska, Idaho, Montana, Nevada, Oregon, Utah and Washington.

It currently has 162 institutions with accredited status.

(e) Southern Association of Colleges and Schools (SACS), Commission on Colleges.

Colleges and universities in the 11-southern states of Alabama, Florida, Georgia, Kentucky,

Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas and Virginia are

accredited by this commission which was founded in 1912. There are currently about 800

institutions accredited by this commission.

(f) Western Association of Schools and Colleges (WASC). This association was

formed in 1962 and has two accrediting agencies that accredit schools of higher education: The

Accrediting Commission for Community and Junior Colleges which has about 150 accredited

schools and the Accrediting Commission for Senior Colleges and Universities which has

accredited about 160 schools. These commissions accredit institutions in California and Hawaii

as well as some U.S. territories.

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j. Prior Service. Prior service veterans who served a complete enlistment of four years or

more in any component of the Armed Forces of the United States are eligible to enlist as high

school diploma graduates and will be coded as “12L” unless they possess a higher level

education credential. Requirements are the DD Form 214 or other appropriate military service

verification documentation.

020503. TIER 2. High School Graduate (HSG). The education codes listed in subparagraphs

020503a through 020503e are used to identify tier 2 HSG applicants: E, X, J, or C.

Note: All Tier 2 applicants must have ASVAB AFQT scores of 50 or higher.

a. Tier 2 Will-Grads. Applicants enrolled and attending tier 2 programs are not eligible for

DEP enlistment. Tier 2 applicants must have earned required educational credentials prior to

processing for enlistment.

b. Test-Based Equivalency Diploma, Education Code “E.” A GED certificate or other test-

based credential obtained solely by testing.

c. National Guard Youth Challenge Program (NGYCP), Education Code “X.” A GED

certificate or other test-based credential obtained by completing a 22-week National Guard

Youth Challenge Program (NGYCP).

d. High School Certificate of Attendance, Completion or Special Education, Education

Code “J.” An attendance-based high school certificate issued to students based on an

Individualized Education Program (IEP) that involves community experiences, employment,

training, daily living skills and post-school transition skills which differ from the traditional high

school graduation requirements. Requirements: credential with high school transcripts.

e. Occupational Program, Education Code “C.” Certificate received for completing a 6-

month vocational-technical program and a minimum of 11 years of secondary education.

Requirements: occupational program credential or certificate issued by a non-correspondence

vocational-technical program with high school transcripts.

020504. TIER 3 Less Than High School Diploma or Credential (NHSG), Education Code “1.”

An individual who is not currently in a secondary education program and has no diploma or

credential. Tier 3 applicants require a 50 AFQT or higher. (ETP requests for an AFQT score of

less than 50 are not be authorized.) Recruiters must run a DD Form 370 and obtain a copy of the

latest school transcripts from the last school attended. Tier 3 applicants may not be processed

or enlisted until the graduating class they were in completes their commencement

ceremony.

Note: Tier 3 applicants with an adverse major misconduct charge (400 series) are not enlistment

eligible!

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020505. Stay in School Policy

a. Individuals enrolled in school at the beginning of the current school year will not be

scheduled to ship until their senior class’s graduation or commencement ceremony.

b. Graduates, including mid-year graduates, may ship prior to their end-of-year

commencement ceremony provided they have a final transcript and, if still a minor, obtained

written consent from their parent or legal guardian.

c. Coaching or advising students to drop out of school for any reason is strictly prohibited.

020506. Highest Grade Completed. Highest grade completed will be determined by the

number of academic or grade years completed (did not drop out during the school year),

regardless of whether or not the requirements were met for advancement to the next higher

grade. Highest grade completed will be determined by either a review of education documents

or verbal statement received from the applicant. Refer to Table 4.11 Verification of Education.

The minimum number of years of education to be recorded on enlistment documents is eight

years (e.g., an applicant with six years of completed education and a GED will be coded as

“08E” in item 12, of DD Form 1966).

020507. National School Directory

a. The NAVTALACQGRU CO will ensure the National School Directory database is

updated and maintained for all traditional high schools, public, non-public, and adult or

alternative high school programs within the NAVTALACQGRU’s area of responsibility.

b. The National School Directory will identify the DoD education code specific to that

institution.

Note: Schools offering multiple tracks of learning will be classified and coded as “case-

by-case” schools.

c. If a school or program is not listed in the National School Directory, the

NAVTALACQGRU CO responsible for the area where the school is located must ensure an on-

site evaluation is conducted to facilitate a DoD educational code classification and to update the

database.

d. Education credentials from schools outside the NAVTALACQGRU’s territory must be

verified by reviewing the National School Directory or by contacting the NAVTALACQGRU

education services specialist (ESS) where the school is located.

e. Alternative procedures to determine education code classification when an on-site visit is

not practical include, but are not limited to the items listed in subparagraphs 020507e(1) through

020507e(4).

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(1) Contacting the program’s principal, director or counselor to verify the school’s

current name, type of education program(s) offered (traditional or non-traditional), the teaching

methods utilized and classroom site-locations.

(2) Obtaining and reviewing literature or flyers that detail the history, type of program

and method(s) of instruction.

(3) Contacting auxiliary points of contact in the same locale with like traditional or non-

traditional education programs.

(4) Executing a website search for information on the program.

020508. TIER Level Evaluation

a. The purpose of the tier-level evaluation is to determine whether the applicant’s education

documentation presented for review meets the enlistment eligibility requirements. Per the FY

2012 National Defense Authorization Act (NDAA), all schools that are state approved and

legally operating will be given equal consideration regarding enlistment eligibility. To

effectively determine diploma source codes, evaluations will be required and verified for

applicants who have completed one semester of college or job corps (DoD Education Code 8),

home school diplomas (H), schools not listed in the National School Directory, and case-by-case

schools.

b. Tier-level evaluations will be conducted only by the NAVTALACQGRU ESS or subject

matter experts designated by the NAVTALACQGRU CO. The NAVTALACQGRU CO has

final tier-level classification authority for applicants being processed by their command

personnel.

020509. On-Site Visits of Schools and Programs

a. The NAVCRUIT 1133/80 Secondary School or Program Evaluation Request, will be

used to evaluate the learning methods utilized by each school (curriculum, multiple learning

tracks, etc.) and the education credentials awarded to students.

b. On-site visits of schools will be conducted every six years, or as necessary, to determine

if there has been a change to a school’s curriculum or learning tracks that affect the type of

education credentials their students might earn. This information must be updated in the

National School Directory.

c. The purpose of the on-site visit is to:

(1) Determine the type of program offered: standard, traditional, GED, GED preparation,

home study, individualized study, correspondence, adult education, alternative, adult basic

education (ABE), etc.

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(2) Determine the teaching methodologies used to educate students and match such

method(s) of instruction to the proper DoD education code classification based on definitions

provided in Articles 020502, 020503 and 020504. Schools and programs will be classified as: L,

B, 5, 7, E, X, C, J, case-by-case (CC), or H.

(3) Case-by-case (CC) schools are schools that offer multiple learning programs or

education credentials.

Note: The NAVTALACQGRU CO is responsible for determining whether the

credentials issued by these schools or programs meet DoD criteria.

d. On-Site Visit Protocol. Mission success requires discretion in avoiding conflict with

school officials. When contacted by school officials or faced with informing an applicant that

their credentials will not be considered as tier 1, the protocol listed in subparagraphs 020509d(1)

through 020509d(5) is established.

(1) Conduct an on-site visit for the purpose of completing a school evaluation.

(2) Express a high regard for their program objectives, method(s) of instruction, courses

offered or completed, and credential(s) awarded or earned.

(3) Clarify the DoD three-tier education enlistment criteria.

(4) Recommend that tier classification disagreements be formally challenged via the

official chain of command. In such cases, the NAVTALACQGRU CO has final determination

authority. NAVCRUITCOM N35 may be contacted for education policy clarification or

assistance in troublesome cases.

(5) If the school has any special designation (i.e., correctional, therapeutic programs or

special needs), an on-site school evaluation must be conducted to determine the types of

credentials that are awarded to their graduates.

020510. Verification and Validation of Education Requirements. Applicants must

demonstrate education eligibility for enlistment by providing recruiters official education

documents. The NAVCRUIT 1133/51 Request for Evaluation of Education Credentials and

Foreign Education will be used to document the proper tier-level classification, appropriate

education code for use on enlistment documents and in PRIDE Mod II, and advanced paygrade

eligibility based upon the transcripts and education credentials obtained. Applicants requiring

verification of education credentials will not be scheduled to process until a NAVCRUIT

1133/51 has been completed (applies to foreign education credentials, home school credentials,

and case-by-case scenarios).

a. NAVTALACQGRU CO’s may authorize certified copies of the documents per their

document certification policy. A “Will Grad” letter will be used at time of DEP-in if the

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applicant’s education code is “S” or “M.” Original education verification documents must be

photocopied, certified as copies of the original document, and the certified copies placed in the

applicant’s PRIDE Mod II record. The NAVTALACQGRU CO will establish a copy

certification policy in writing.

b. BEERS documents must be photocopied and uploaded into PRIDE Mod II. The armed

forces are authorized to copy documents used for eligibility determinations, to include

documents which state that it is unlawful to reproduce, or copying is not authorized. The copy(s)

will have "ORIGINAL DOCUMENT SIGHTED AND REPRODUCED FOR MILITARY

RECORDS AND REFERENCE PURPOSES ONLY” written or typed with the certifier’s

signature and rate in a conspicuous location to ensure that the original was sighted. Originals

will be immediately returned to the applicant for safekeeping.

c. Fraudulent education credentials, transcripts or documents must always be considered to

be a distinct possibility. NAVTALACQGRU COs will contact the education office that issued

the credentials, transcripts or documents if any question of authenticity exists. Responsibility for

verifying the authenticity of the applicant’s education documentation, either by requesting a

COMNAVCRUITCOM determination or by noting the noticeable details of the various forms,

remains vested in the NAVTALACQGRU CO.

d. Verification and Validation of School Records during Holidays and Emergencies.

Closings for holidays, spring or summer vacation periods, school strikes, closures of five

working days or more (because of weather, emergencies, or local disasters), and when deemed

necessary by NAVCRUITCOM are the only circumstances under which an applicant may be

enlisted into the DEP program without proper school verification and delay of the education

validation.

Note: Education credential verification documentation must be received within five

working days of the institution reopening. Applicants will not be shipped without official

documentation that provides proof of education and years of education completed.

Applicant years of education must be coded as “08” when transcripts are not provided for

DEP enlistment, with the exception of high school senior applicants.

020511. Official Transcript

a. When an applicant’s tier-level evaluation is required, an official or certified copy of the

applicant’s transcript will be evaluated. Diplomas alone are insufficient to determine tier status.

Transcripts must meet all of the criteria in subparagraphs 020511a(1) through 020511a(3).

(1) List date of entry into the school and date of graduation or exit.

(2) Be signed and dated by an authorized school official.

(3) List courses taken, grades received, and credits earned.

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b. Official transcripts are useful in:

(1) Detecting invalid or manufactured diplomas.

(2) Detecting programs developed for the military to circumvent the requirements of the

traditional high school diploma.

(3) Evaluating classroom attendance.

(4) Verifying Carnegie credits or units, or verify units recognized by the appropriate state

department of education, for all requisite and elective courses.

(5) Verifying attainment of passing scores on all parts of required state or local school

district exit exams.

(6) Determining grade level.

Note: An official transcript is one that has been received directly from the institution.

Official transcripts are printed in official transcripts paper bearing the embossed or raised

college seal, date, and the registrar’s signature. A complete representation of a student’s

academic record. It includes all courses attempted, withdrawn from and those repeated.

It also includes a summary of all transfer credits accepted by an institution. Electronic

transcripts are considered official if delivered securely through an organization

authorized e-mail or facsimile to a Navy representative.

c. When obtaining official transcripts, recruiting personnel are required to obtain them

directly from the issuing institution. Transcripts hand-carried by applicants to verify education

status is not acceptable.

d. Facsimile or electronic copies of official transcripts from another NAVTALACQGRU or

directly from the issuing institution may be used. The facsimile or electronic copy must be

marked as a certified copy and be legibly signed by the sending authority.

020512. Failure to Graduate. Applicants enlisted as Will-Grads (education codes of S or M)

but subsequently fail to graduate will be processed as indicated in subparagraph 020512a through

020512c.

a. Future Sailors who fail to graduate and who do not qualify for enlistment must be DEP

discharged. These individuals should be:

(1) Encouraged to return to school.

(2) Informed that they may re-apply for enlistment after completing their education

program and obtaining the required education credentials.

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(3) Informed that completion of their education program does not constitute a

commitment to enlist on behalf of the Navy.

(4) Informed that they should obtain their education credentials and re-apply for

enlistment; and they must be otherwise qualified based on NAVCRUITCOM enlistment policies

in effect at the time of re-application.

Note: Future Sailors enlisted as high school seniors (11S), who fail to graduate, but can

complete graduation requirements by attending a school district accredited summer

school may remain in DEP as long as they will not exceed the 365-day DEP limit. If

unable to complete graduation requirements within the 365-day DEP limit, the individual

must be DEP discharged.

b. Future Sailors with ASVAB AFQT scores of 50 or higher can be retained in DEP and

ship as long as the NAVTALACQGRU and NAVCRUITREG meet quality requirements set

forth in COMNAVCRUITCOMNOTE 1133 (required HSDG percentage) and possess at least a

tier 2 credential.

c. Under no circumstances will any fail to grad be allowed to ship before their scheduled

graduation date (see Stay in School Policy, article 020405).

020513. Foreign Education. Education, with the exception of that received in the United

States, Puerto Rico, Guam, the Virgin Islands of the United States, the outlying possessions of

the United States (American Samoa and Swains Island), Commonwealth of the Northern

Mariana Islands, Republic of the Marshall Islands, the Federated State of Micronesia, and at

overseas DoD sponsored schools, is considered foreign education. Applicants who possess a

diploma or transcript from a foreign high school that is equivalent to a tier 1 credential as listed

in article 020502 may be eligible for enlistment. Every effort will be made to ensure official

transcripts are issued directly from the educational institution to recruiting personnel.

NAVTALACQGRU commanding officers, however, may deviate from this policy on a case-by-

case basis as a result of extenuating circumstances. For example, the NAVTALACQGRU CO

may authorize an exception when it is impractical for school officials at a foreign institution to

forward transcripts via mail or electronic means. Course-by-course equivalency accreditation

will be verified by one of the items listed in subparagraphs 020513a through 020513d, prior to

processing (the application and fees involved are the applicant’s responsibility).

a. State board of education, state university, or recognized university or college will be

listed in the National Center for Education Statistics (NCES) website http://nces.ed.gov.

Accreditation of American high school graduation equivalency must be documented in a letter,

with official letterhead, issued by the institution. This letter must be submitted with NAVCRUIT

1133/51 to persons designated by the NAVTALACQGRU CO as certifiers of education

credentials.

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b. Foreign credential evaluation services are offered by the American Association of

Collegiate Registrars and Admissions Officers (AACRAO). The AACRAO site is:

www.aacrao.org.

Address: International Education Services

American Association of Collegiate Registrars and

Admissions Officers

One DuPont Circle NW, Suite 520

Washington, DC 20036-1135

Phone inquiries: (202) 296-3359

c. The National Association of Credential Evaluation Services (NACES) offers applicants

education evaluation of foreign credentials. The NACES site: www.naces.org under heading

“current members” lists agencies to contact for evaluations.

d. Education Services Specialist (ESS) evaluation. The NAVTALACQGRU ESS will use

the Association of College Registrars and Admissions Officers with the World Education Series,

the Projects for International Education Research (PIER), the AACRAO Country Studies, and

the web based Electronic Database for Global Education (EDGE), AACRAO publications to

evaluate foreign education. The procedures outlined in subparagraphs 020513d(1) and

020513d(2) apply.

(1) Recruiters will submit NAVCRUIT 1133/51, together with the applicant’s foreign

education documents (i.e., diplomas, certificates, and degrees, with complete official transcripts),

to the NAVTALACQGRU ESS for evaluation. Foreign language education documents require a

certified English translation. The applicant is responsible for obtaining an English translation.

Both versions of the document must be included in the pre-enlistment kit for review and

verification. To allow sufficient time for evaluation, these documents must be submitted to the

NAVTALACQGRU ESS at least three working days (72 hours) prior to beginning MEPS

processing to ensure the certification is completed.

(2) After certifying the education documentation, the NAVTALACQGRU ESS will send

the NAVCRUIT 1133/51 to the EPO for approval. If the EPO disagrees with the ESS

evaluation, the NAVCRUIT 1133/51 and supporting documents must be forwarded to the

NAVTALACQGRU CO for a final determination. Comprehensive records of the certification

and resultant education coding will be retained by the ESS for a period of three years, a copy

must be uploaded into PRIDE Mod II.

020514. Credential Laundering. Credential laundering is defined as “recruiter advice or

assistance provided to an applicant or prospect for the purpose of meeting education enlistment

eligibility requirements.”

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a. Recruiters are prohibited from participating in or condoning credential-laundering

activities. Such activity is punishable under the Uniform Code of Military Justice (UCMJ).

b. Any education document that raises doubt as to its validity will be referred to the

NAVTALACQGRU CO

c. Recruiters are prohibited from transporting applicants to, or assisting them in registering

in, any education program or institution for the express purpose of qualifying them for

enlistment. Recruiters may transport applicants to education institutions only to obtain high

school letters, transcripts, diplomas, or other documents required for enlistment processing.

d. Under no circumstances will a recruiter recommend a specific commercial (non-public)

education program or programs designed specifically for the military to circumvent the time

requirements of the traditional diploma.

e. Recruiter involvement with school officials for the purpose of developing an alternative

high school degree completion program is strictly prohibited.

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SECTION 6

DEPENDENCY REQUIREMENT

020601. Criteria. Applicants with dependents enlisting in entry level paygrades historically

encounter family hardships due to financial situations soon after enlisting. It is the intent of this

section to eliminate from consideration those who cannot balance the demands of family and

service, or who would experience a financial hardship at the onset of naval service. Determine

eligibility per table 2.8 active component (AC) or table 2.9 reserve component (RC).

Table 2.8 Active Component (AC)

ACTIVE COMPONENT (AC)

IF APPLICANT IS AND HAS:

THEN THE

APPLICANT IS:

NUMBER OF

DEPENDENTS AND

WAIVER LEVEL

1. Unmarried or

Divorced (Non-prior

Service (NPS) and PS)

No dependents

Eligible

No waiver required

Custody of dependents

Ineligible*

No waiver authorized*

No custody of

dependents

Eligible with

appropriate level

waiver

1-2= NAVTALACQGRU CO

3 or more = Ineligible

2. Married (NPS and

PS)

Spouse only Eligible No waiver required

3. Married (NPS

enlisting in paygrades E1

to E4 and PS enlisting in

paygrades E1 to E4 with

broken service)

Minor or non-minor

dependents

Eligible with

appropriate level

waiver

2 = No waiver required

3 (Max 2 Minors) =

NAVTALACQGRU CO

4 or more = Ineligible

4. Married (NPS

enlisting in paygrades E5

and senior and PS

enlisting in paygrades E5

and senior with broken

service)

Minor or non-minor

dependents

Eligible with

appropriate level

waiver

1 - 3 (Max 2 Minors) =

Eligible

4-5 (Max 2 Minors) =

NAVTALACQGRU CO

6 or more = Ineligible

5. Married (PS enlisting

under continuous service)

Minor or non-minor

dependents

Eligible No waiver required

Note: *NAVCRUITCOM has been granted provisional waiver authority to review and grant

waivers for unmarried or divorced non-prior service and prior service applicants with custody

of dependents with a maximum of 2 dependents. Waivers are required to be submitted to

NAVCRUITCOM N35 via MYNAVYHR_NRC Waivers SharePoint Portal.

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Table 2.9 Reserve Component (RC)

RESERVE COMPONENT (RC)

IF APPLICANT IS AND HAS:

THEN THE

APPLICANT IS:

NUMBER OF

DEPENDENTS AND

WAIVER LEVEL

1. Unmarried or

Divorced (NPS and PS)

Note: TAR programs must

meet AC dependency

requirements)

No dependents

Eligible

No waiver required

Dependents

Eligible with

appropriate level

waiver

1-2 (Max 2 Minors) =

COMNAVCRUITCOM*

4 or more = Ineligible

2. Married (NPS and PS)

Spouse only

Eligible

No waiver required

3. Married (NPS enlisting

in paygrades E1 to E4 and

PS enlisting in paygrades

E1 to E4 with broken

service)

Minor/non-minor

dependents

Eligible with

appropriate level

waiver

1-2 = No waiver required

3-4 (Max 2 Minors) =

NAVTALACQGRU CO

5 or more = Ineligible

4. Married (NPS enlisting

in paygrades E5 and senior

and PS enlisting in

paygrades E5 and senior

with broken service)

Minor dependents

Eligible with

appropriate level

waiver

1- 3 (Max 2 Minors) = No

Waiver required

4-5 (Max 2 Minors) =

NAVTALACQGRU CO

6 or more = Ineligible

5. Married (PS enlisting

under continuous service)

Minor or non-minor

dependents

Eligible No waiver required

Note 1: Single parents who transfer custody of minor dependents are not eligible to ship

to RTC for AC or Training Administration of the Reserves (TAR) enlistment for a period

of 90 days after relinquishing custody.

Note 2: See article 020602 for the definition of a dependent and chapter 3 for waiver

procedures.

Note 3: All dependency waiver requests will be accompanied by the applicant's personal

statement regarding plans for post-accession care of minor dependents. This may

include, but not limited to, plans for geriatric care, special education, rehabilitation and

other miscellaneous social related requirements, etc.

Note 4: For applicants who have filed for divorce proceedings, the potential exists that

they will be granted custody of dependents or be required to provide support for the

previous spouse or dependents. The uncertainty surrounding future custody and financial

support requirements, waivers will not be considered until all proceedings are final.

Applicants should be informed that without a written, formal settlement, e.g., final

divorce decree or its equivalent, etc., a waiver will not be considered.

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Note 5: Navy veterans (NAVET) or other service veterans (OSVET) with RE-R1 or RE-

1 re-enlistment codes and enlisting in critical ratings or Navy Enlisted Classifications

(NEC’s) who enlist within 180 days from separation have no dependency restrictions

provided they were not separated for the reasons listed in subparagraphs 020601a through

020601c.

a. Failure to comply with OPNAVINST 1740.4 (family care plan).

b. Parenthood or dependency issues.

c. Pregnancy.

***All other NAVETs or OSVETs have up to 90 days from separation to process without

meeting the dependency requirements shown in table 2.8 and table 2.9.

Note 6: Single, divorced, remarried applicants, and applicants married to military

members are required to complete a Family Care Certificate and Family Care Plan

Arrangements per OPNAVINST 1740.4 when: (1) they have physical custody of minor

dependents or (2) are responsible for an adult who is incapable of providing for himself

or herself in the absence of the applicant. NAVTALAGRU COs will evaluate the

documents and determine acceptability for naval service.

Note 7: Spouses who are active duty military or SELRES in a RC of any service will be

documented on enlistment forms as a dependent, but do not count as a dependent for

waiver purposes. For example, an applicant with a spouse currently serving on active

duty and two minor children will have three dependents documented on enlistment

documents, but only require a waiver for two dependents. If this applicant’s spouse

leaves active duty status prior to their accession, then the applicant’s dependency waiver

status changes to three dependents.

Note 8: A court or child support order is required by all single AC and RC applicants

who have out of wedlock children prior to processing. The order must be from the state

the child resides.

Note 9: Any waiver or eligibility determination with a waiver authority higher than the

NAVTALACQGRU CO can be disapproved at the NAVTALACQGRU CO or region

commander level without forwarding to the next higher level.

020602. Definition of a Dependent. The definition of a "dependent" below is provided for

enlistment or affiliation purposes only. The definition does not apply to entitlement of pay and

allowances, medical care, exchange and commissary privileges, or other benefits. Such

determinations are made only after enlistment or affiliation. Recruiting personnel will not render

opinions on future entitlements. A dependent for enlistment and affiliation purposes is defined

in subparagraphs 020602a through 020602f.

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a. A spouse by marriage, not to include a common law spouse. A spouse is not considered

a dependent when the spouse is on active duty or serving as a SELRES in RC of any service. A

spouse in the individual ready reserve (IRR) is considered a dependent.

b. Any natural child (legitimate or illegitimate) or child adopted by the applicant, provided:

(1) The child is unmarried.

(2) Is considered a dependent under the laws of the state having jurisdiction.

(3) The applicant claims the child as theirs.

(4) The applicant's name is listed on the birth certificate as a parent.

(5) A court order establishes paternity or if any person makes an allegation of paternity

that has not been adjudicated by a court.

(6) Children over the age of 18 that are claimed on applicant’s income tax return

(example: children under the age of 23 that are supported while enrolled in college).

c. Unborn child(ren) of applicants that self-admit to being the father of an unborn child(ren)

or for whom a positive legal or medical paternity determination has been made are considered to

be dependent(s) for enlistment and affiliation purposes.

d. Stepchildren of the applicant or the applicant’s spouse.

e. Any parent or other person who can be claimed as a dependent on the applicant’s income

tax return.

f. A child support order is required by all AC and RC single applicants who have out of

wedlock children prior to processing. The order must be from the state where the child resides.

020603. Custody

a. Relinquishing custody does not terminate dependency. Recruiting personnel are

prohibited from having any involvement in an applicant’s decision to relinquish custody of a

minor dependent or in acting upon this decision. Navy recruiting personnel must not advise,

imply, or assist an applicant regarding the surrender of custody of a minor dependent. If asked

whether they would become eligible by surrendering custody, the recruiter’s correct response is

if they surrender physical custody of their dependents for personal reasons, the only transfer

recognized by the Navy is a valid court order that transfers physical custody and does not show

intent to return the custody back to the applicant after a temporary period. Single parents that

transfer physical custody of minor dependents must be advised that accession onto active duty

can occur but cannot ship until 90 days has elapsed from the date of custody transfer. They may

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not retain, nor have the minor dependents permanently reside with them during the term of the

first enlistment.

b. For enlistment and affiliation purposes, a divorce decree or adoption decree verifies a

change of custody, not dependency. AC single applicants, (male and female), who have

dependents must have relinquished physical custody of dependents by court order. Absent a

court order, a child support order awarded by the state where the child resides may be used to

determine eligibility for enlistment. The court order or child support order (with appropriate

official signature) is required prior to processing for enlistment.

(1) If an applicant's dependent child has been formally adopted by another person, and

the final adoption decree has been issued and effective, then the child is not the applicant's

dependent.

(2) There is no required waiting period for enlistment processing to begin after the

adoption of an applicant’s minor children. Ninety (90) days must have elapsed prior to accession

onto active duty for applicants who have transferred custody of minor children.

c. NAVCRUITCOM 00J must make an eligibility determination in all AC and RC

d. NAT RC applicants with custody of dependents may be eligible for accession with

NAVCRUITCOM waiver (refer to COMNAVCRUITCOMNOTE 1130).

020604. Verification. Table 2.10 lists the documents that are acceptable for verification of

dependency. Original dependency verification documents must be photocopied, certified as

copies of the original document, and the certified copies will be uploaded into PRIDE Mod II

record. The NAVTALACQGRU CO will establish a copy certification policy in writing. The

armed forces are authorized to copy documents used for eligibility determinations, to include

documents which state that it is unlawful to reproduce, or copying is not authorized. The copy(s)

will have "ORIGINAL DOCUMENT SIGHTED AND REPRODUCED FOR MILITARY

RECORDS AND REFERENCE PURPOSES ONLY” written or typed with the certifiers name

and rate in a conspicuous location to ensure that the original was sighted. Originals will be

immediately returned to the applicant.

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Table 2.10 Documents Required for Applicants with Dependents

DOCUMENTS REQUIRED FOR APPLICANTS WITH DEPENDENTS

If the applicants status is (Note 1):

The authorized document is (Note 4):

Married

SSN card, birth certificate, original or

certified copy of the marriage certificate

(must be official, non-ceremonial certificate),

and copy of photo identification per the

command’s certification policy (Notes 2, 3,

and 4).

Child under 18-years of age

SSN card and child's birth certificate (Note 4)

Legally adopted child

SSN card and copy of a court order of

adoption and copy of child's birth certificate

(Note 4)

Child, but no custody

SSN card and birth certificate with a divorce

decree or court support order (Note 4)

Stepchild

SSN card and child's birth certificate and

copy of spouse’s divorce decree (Note 4)

Other dependents (i.e., parents or other

relatives)

SSN card and documents establishing

dependency (Note 4)

Note 1: Blocks 8 and 9 of the DD Form 1966/1 must be used to establish dependency

status, together with other substantiating documents, as indicated.

Note 2: If either the applicant or spouse is prior service, DD Form 214 showing married

name (maiden name is not acceptable) is acceptable.

Note 3: If either the applicant or spouse has been previously married, an original or

certified true copy of divorce decree or other instrument which dissolved previous

marriage must be provided.

Note 4: Dependents must have a certified copy of their SSN card prior to applicant

entering DEP. A SSA printout verification for dependents is not authorized.

a. It is the responsibility of the applicant to identify any dependents.

b. It is the responsibility of the RinC to ensure applicants with dependents are interviewed

prior to enlistment or affiliation processing. The RinC will:

(1) Determine if the applicant is handling present personal and financial affairs in a

mature, competent, and responsible manner.

(2) Determine if the applicant can meet current and expected financial obligations within

the first six-months of naval service. Applicants will not be enlisted or affiliated if they appear

to be unable to meet current and expected financial responsibilities within the first six-months of

naval service.

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(3) Counsel the applicant concerning potential problems that may be experienced at the

onset of enlistment relating to financial matters and the possible assignment to dependent

restricted tours.

(4) Determine if the applicant is married to an active duty member.

Note 1: Applicants with dependents are required to bring proof of their dependent’s

social security numbers to RTC to get their dependents enrolled into the Defense

Enrollment Eligibility Reporting System (DEERS). This can be accomplished by

certified copies of their dependent’s social security card. This is a shipping requirement.

Shipping without verification of dependent’s social security numbers is not authorized,

with the exception of dependents who are not U.S. citizens and do not reside in the

United States. Applicants with foreign alien dependents residing in the United States

illegally are not enlistment eligible until their dependents become properly admitted into

the United States and obtain a social security card, or no longer reside unlawfully in the

United States. Any identity document issued in a language other than English must have

a certified translation.

Note 2: Acceptable forms of identification are: Driver’s license or ID card issued by a

state or outlying possession of the United States provided it contains a photograph or

information such as name, date of birth, gender, height, eye color and address; ID card

issued by federal, state or local government agencies or entities, provided it contains a

photograph or information such as name, date of birth, gender, height, eye color and

address; school ID with photograph, or voter’s registration card with photograph.

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SECTION 7

MENTAL APTITUDE REQUIREMENT

020701. Criteria. All applicants must be tested with the ASVAB and attain a qualifying

Armed Forces Qualification Test (AFQT) score.

Note: ASVAB Option 7 (invalid for enlistment purposes).

020702. AFQT Score. Acceptable AFQT score for enlistment of non-prior service (NPS)

applicants is 31. NPS applicants with AFQT scores less than 50 must be tier 1. Prior Service

(PS) applicants may enlist with ASVAB scores obtained from their previous enlistment,

regardless of their AFQT score, provided they enlist in the same rating last held. PS applicants

not line score eligible will be re-administered the ASVAB and must be processed with the new

line scores, provided they attain an AFQT score of 10 or higher. NAVETs enlisting under the

Prior Service Reenlistment Eligibility (PRISE) III program must be classified with current (less

than two-year-old) line scores. OSVETS with military training or skills directly convertible to a

Navy rating may enlist in the directly convertible rating, regardless of their previous AFQT or

line scores, all others must retest. PS SELRES applicants are not required to retest provided they

are eligible for rating entry with ASVAB scores obtained from their previous enlistment. Further

guidance for PS SELRES applicants is contained in chapter 6 of this manual (chapter 5, section

3, Selected Reserve affiliation).

020703. Use of ASVAB AFQT Test Scores

a. Enlistment Eligibility. The most recent, valid test score is used for enlistment purposes.

The AFQT score is calculated from Navy standard (line) scores and is used to determine mental

eligibility for enlistment.

b. Affiliation Eligibility. Prior service Navy veterans may process with AFQT scores from

a previous enlistment provided they are affiliating into their previous rating. Prior service Navy

veterans desiring to affiliate with the RC with a change in rating must be line score eligible for

the rating or must be administered the ASVAB and will be classified into an open rating they are

line score eligible for, provided they attain an AFQT score of 10 or higher.

c. Program Guarantee. Navy standard (line) scores are calculated from ASVAB raw scores

and used to establish program eligibility. Chapter 5 provides the line scores required for each

program. Test score categories are used for accession goals and objectives.

AFQT Test Score Test Score Category

99 – 93 I

92 – 65 II

64 – 50 IIIA

49 – 31 IIIB

30 – 21 IVA

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20 – 16 IVB

15 – 10 IVC

1 – 9 V

d. Special Program Requirements. Certain programs require applicants to attain qualifying

special purpose, supplementary, or performance test scores. Chapter 5 provides requirements

and qualifying scores for each program.

020704. Retest Policy and Procedure. For the purposes of this section, retest means testing a

person a second time with either the same or a different test. Any retest must be accomplished

on a version other than that used for the previous test.

a. Student and production ASVAB retest policy

(1) An ASVAB test within two years of any previous test is a retest.

(2) An applicant who answers at least one ASVAB question is considered to have tested

and establishes retest eligibility.

(3) The retest policy applies to both the student and production testing programs without

distinction. After taking an initial ASVAB, an individual can retest one calendar month after the

initial test, one calendar month after the first retest, and every six months thereafter. A

mandatory test session in a high school does not automatically waive this policy.

(4) When retested, a complete ASVAB is administered, and the results of a valid test

become the applicant’s score of record.

(5) If an applicant is retested with the same test version within a six month calendar

period, the retest score will be invalidated and the previous test score will stand as the score of

record. However, if this condition is the result of a USMEPCOM clerical or administrative error,

an immediate retest using a different ASVAB version may be authorized by the MEPS

commander.

b. Retest Procedures

(1) Recruiters request a retest on USMEPCOM Form 680-3A-E, Request for

Examination, Item 16d. The previous test version must also be listed in Item 16e. After two

retests, six calendar months must elapse from the latest retest before another retest can be

requested on USMEPCOM Form 680-3A-E. This also applies when the initial test is a student

ASVAB. Recruiters must be extremely careful not to request a retest before one calendar month

has elapsed, or before six calendar months, as appropriate. Retests given before one calendar

month has elapsed from the initial and first retest, or before six calendar months from the second

retest, will result in invalid applicant test scores.

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(2) The MEPS commander may authorize an immediate retest for applicants tested under

adverse conditions or considered to have attained inflated scores through improper means. If a

retest is authorized, these individuals must be retested with an alternate test form. A

USMEPCOM Form 680-3A-E must also be submitted in these cases.

020705. Retesting of DEP Personnel. Personnel in the delayed entry program are not

authorized to retake the ASVAB.

020706. Documentation of Test Scores

a. Recording Test Scores. MEPS will enter the applicants’ actual test scores on DD Form

1966, Item 16, from either the most recent score recorded in MIRS 1.1 or NAVPERS 1070/604

from their most recent period of service for prior service applicants. MIRS 1.1 will be utilized to

obtain and record ASVAB scores in PRIDE Mod II.

b. ASVAB Scores

(1) Production ASVAB. USMEPCOM Form 680-3A-E is the authority for MEPS testing

personnel to administer the current production version of the ASVAB to Navy applicants. Parts I

and III of USMEPCOM Form 680-3A-E will be completed and accompany all Navy applicants

to the MEPS or military entrance test (MET) site for testing. Navy liaison personnel must ensure

MEPS enters standard component scores in DD Form 1966, Item 16b in the order presented on

the MIRS 1.1 Applicant Profile Page. Once an individual is scheduled to process for Navy

enlistment, the Navy Standard Scores are derived from MIRS 1.1. MEPS liaison petty officers

must ensure that the USMEPCOM Applicant Profile Sheet is uploaded in each individual’s

PRIDE Mod II record at the time of enlistment or reenlistment as USN, or start of active duty or

active duty for training as USNR.

(2) Student ASVAB. Student ASVAB test results are maintained at the cognizant MEPS.

Applicants who participated in the shortened student ASVAB test must be administered the

remaining ASVAB sub-tests at MEPS before classification.

(3) Computation of the AFQT. MEPS testing personnel compute and record the AFQT

percentile score in MIRS 1.1. For determining an AFQT percentile from the ASVAB the

standard score of the test components of mathematics knowledge (MK), arithmetic reasoning

(AR), and twice the verbal expression (2VE) are added together and converted to an AFQT

percentile score (MK+AR+2VE). Navy recruiting personnel are not responsible for computing

an AFQT percentile score but will verify that the ASVAB scores have properly recorded on the

DD Form 1966, Item 16.

(4) PiCAT. The Pending, Internet-Delivered Computer Adaptive Test (PiCAT) located

online at https://www.dmdc.osd.mil/icat/picatWelcome.jsp is an un-proctored version of the full

ASVAB that currently provides recruiters with the ability to effectively determine if applicants

are qualified before sending them to a military entrance processing station or military entrance

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test site. The PiCAT has the same nine sections as the ASVAB and can be taken from anywhere

with a high-speed internet connection and a desktop computer - smartphone and tablet use is not

recommended. To be allowed to take the PiCAT, the applicant must have not previously taken

an enlistment or student ASVAB version. The PiCAT can only be taken once. The applicant

must be registered to take the test by their recruiter, and once registered and given an access code

(valid for 30 days). Afterwards, the applicant may log in using their name and access code and

must complete the PiCAT within 48 hours.

(5) For the PiCAT scores to be allowed for enlistment purposes, a verification test must

also be completed at either at the MEPS, or a military entrance test (MET) site that offers the

internet Computerized Adaptive Test (iCAT). The verification test (must be taken within 30

days of PiCAT) is a 25–30-minute proctored test to confirm the applicant's PiCAT results and

validate the test scores for use as the official ASVAB score of record. When the PiCAT scores

are not verified, applicants will take the full-length ASVAB, and the resulting ASVAB score will

be the score of record. The verification test questions are not the same questions given on the

PiCAT. Like the proctored test, applicants will not be permitted to use external sources such as

books, internet, or people to assist them while taking the PiCAT. After the test is complete, the

recruiter can view the applicant's score.

(6) Recruiters must be granted access to the PiCAT application by the

NAVTALACQGRU PiCAT site security manager (SSM), which is normally the SYSAD. SSMs

must grant access to new recruiters and remove recruiters when they transfer.

NAVTALACQGRU SSMs requiring PiCAT access must contact the NAVCRUITCOM PiCAT

SSM in N6 IT Department. After recruiters are enrolled, they may register applicants to take the

test and also lookup test scores. Only recruiters or SSMs are authorized to enroll test takers.

020707. ASVAB Familiarization and Coaching

a. Materials. Several information devices are available to familiarize applicants with the

ASVAB:

(1) The USMEPCOM publication, “Your Future is Now,” is an institutional promotion

tool.

(2) The Applicant Predictor Test (APT).

b. Sample for School Officials. An ASVAB specimen set is a sample for school officials to

familiarize them with the institutional ASVAB. Recruiters are strictly prohibited from using it to

familiarize applicants or students.

c. Study Guides. Several ASVAB information and study guides, such as the ARCO or any

ASVAB preparatory study guide, have been commercially produced. Use of these commercial

publications by recruiters is strictly prohibited. It is recognized that these commercial

publications are available to applicants; however, recruiter involvement with these publications

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is limited to informing applicants that they are available in some stores. Under no circumstances

will recruiters use a commercial ASVAB study guide to familiarize applicants with the ASVAB.

Recruiting personnel are prohibited from possessing any ASVAB study guides.

d. Schools. Recruiters must not refer applicants to any commercial ventures or schools

whose purpose is to familiarize applicants with the ASVAB. Recruiters may not offer their

services to these schools, act as a distributor for their information materials, or become involved

with them in any way.

020708. Loss or Compromise of ASVAB Materials

a. ASVAB compromise is defined in chapters 5 and 6. NAVCRUITCOM will provide full

assistance to USMEPCOM in an effort to eliminate test loss or compromise.

b. All hands must be fully aware that acts which are conducive to test loss or compromise

will not be tolerated and that individuals who are found to have aided or abetted test compromise

will be subject to disciplinary action under the UCMJ.

c. No applicant will be tested at MEPS or a MET site without a completed applicant

USMEPCOM Form 680-3A-E.

d. Personnel assigned as test proctors by NAVTALACQGRU COs must be thoroughly

familiar with test security procedures.

e. Recruiting personnel must be alert for test scores that appear to be inconsistent with other

applicant characteristics (i.e., an applicant makes high scores on ASVAB, but school records

show extremely poor grades and personal interviews with the applicant develop the impression

that test scores overrate the applicant’s ability).

f. Any action that could be construed as assisting applicants in testing situations must be

scrupulously avoided.

g. The NAVTALACQGRU CO designated representative must report all ASVAB test

compromise incidents, whether identified at MEPS or by the NAVTALACQGRU, telephonically

to USMEPCOM (DSN) 792-3435 or commercial: (847) 688-3435. A written memorandum of

record of all telephonic reports made in this regard, and a copy of all subsequent investigative

reports, must be provided to Chief of Naval Personnel (N13T1) as outlined in subparagraphs

020708g(1) through 020708g(5).

(1) If involves a member of USMEPCOM or MEPS testing team, report to USMEPCOM

with a copy to the NAVCRUITCOM 00IG.

(2) If involves a Navy member, either military or civilian, who is not assigned to

USMEPCOM or MEPS testing team, report to NAVCRUITCOM 00IG with a copy to

USMEPCOM.

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(3) If involves only non-DoD civilian personnel (e.g., applicants), report directly to

USMEPCOM with a copy to NAVCRUITCOM 00IG.

(4) If Navy or civilian members of Navy recruiting are involved in a loss or compromise

situation, the cognizant NAVTALACQGRU CO must direct an investigation concurrent with the

submission of the report discussed in this article. A full report of the investigation should be

forwarded to USMEPCOM via NAVCRUITCOM 00IG as soon as completed.

(5) If a member of the USMEPCOM or MEPS team or non-DoD civilian is involved, do

not direct an investigation. Such cases fall under the jurisdiction of USMEPCOM and they who

would conduct an investigation subsequent to receipt of the report discussed in this article.

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SECTION 8

PHYSICAL REQUIREMENT

020801. Physical Eligibility for Enlistment

a. Purpose of Standards. Physical standards establish uniformity in conducting physical

examinations and in interpreting the physical fitness of applicants for naval service. The object

is to select and retain personnel who are physically fit and temperamentally adaptable to the

conditions of military life. Standards preclude from acceptance those individuals with

contagious or infectious disease; those who are likely to require repeated admission to the sick

list, prolonged hospitalization, or invalidating from service; and those who present any condition

that would likely form the basis for physical retirement benefits or would have known

assignment limitations. This required degree of physical fitness is correlated with the available

supply of military service applicants and normal service needs. These standards are subject to

change depending upon the Navy’s personnel needs at any given time.

b. Determining Fitness

(1) Procedures for complete physical examinations and the correction of minor

disqualifying defects are contained in article 020802.

(2) Recruiters must conduct a preliminary screening of applicants to detect those

individuals who are obviously physically unfit for military service. DD Form 2807-2 Accessions

Medical Prescreen Report facilitates applicant preliminary screening and must be completed as

set forth in section 040212.

020802. General Information

a. Parental Consent for Physical Examination of Minors. All applicants under 18 years of

age must have their parents’ or legal guardians’ consent for a physical examination when

reporting for the enlistment physical examination. A completed section VII (Parental/Guardian

Consent for Enlistment) of the DD Form 1966 is required. Parental consent obtained for

enlistment is recognized as proper consent for an enlistment physical examination of 17-year-old

Navy applicants. Refer to chapter 4 for instructions on completing section VII of DD Form

1966.

b. Physical examinations for enlistment or reenlistment into regular Navy and Navy

Reserve:

(1) Active Component (AC)

(a) All NPS and prior service (PS) applicants for AC enlistment will have their

physical examination administered at MEPS.

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(b) NPS applicants found not physically qualified by MEPS are ineligible for further

processing without an NAVCRUITCOM Medical Waivers (N33) review. Waivers of physical

standards may be requested regardless of MEPS chief medical officer waiver recommendation.

When a waiver of physical standards appears warranted, the NAVTALACQGRU CO may

request a NAVCRUITCOM N33 waiver review.

(c) PS applicants found not physically qualified by MEPS are ineligible for further

processing without an NAVCRUITCOM N33 review. Requests for NAVCRUITCOM N33

reviews may be submitted regardless of MEPS chief medical officer waiver recommendation.

During the review, NAVCRUITCOM N33 will apply retention physical standards when

determining eligibility for NAVET applicants on contract, or within six months of discharge for

those who have completed their MSO. NAVET applicants no longer on contract, and have been

discharged greater than six months, will be evaluated based on accession physical standards. All

OSVETS will be evaluated based on accession standards.

(d) NAVCRUITCOM N33 will inform the NAVTALACQGRU of the applicant’s

eligibility determination by official letter. When NAVCRUITCOM N33 determines an applicant

to be ineligible, they will not be enlisted or determined to be medically qualified, regardless of

any changes in medical status or qualifications, until an additional NAVCRUITCOM N33

review is conducted.

(e) Applicants processed from Japan, Guam, and Europe will use military treatment

facilities (MTFs) for enlistment physical examinations. The MHS Genesis Readiness Report of

Medical Examination and the DD Form 2807-2 (MTF’s use the 2807-1, whereas MEPS use the

2807-2) will be utilized by the MTFs for all enlistment physical examinations. Immediately

upon completion of the MTF physical examination, including receipt of drug and alcohol test

(DAT) and human immunodeficiency virus (HIV) results, the MHS Genesis Readiness Report,

DD Form 2807-2 and all relevant supporting documentation will be sent to NAVCRUITCOM

N33 for review and physical eligibility determination.

(2) Reserve Component (RC)

(a) All NPS applicants for RC enlistment will have their physical examination

administered at MEPS.

(b) NAVET applicants separated less than 6 months who meet all of the criteria listed

in subparagraphs 020802b(2)(b)1 through 020802b(2)(b)5 are able to affiliate with the reserves

with no further medical review.

1. They were physically qualified for separation.

2. They are not changing rate or designator.

3. They have no factors that limit world-wide assignment or deploy ability.

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4. They have no VA disability compensation pending.

5. They were separated with an RE-R1, RE-1, RE-1E, or RE-6 code.

Note: The complete separation physical (DD 2697 or SF 600) and all supporting medical

documents must be provided to the affiliating Navy Reserve Center (NAVRESCEN or

NRC).

(c) NAVET applicants on contract with separation less than 36 months do not require

a new physical examination provided they meet the retention standard requirements listed in

subparagraphs 020802b(2)(c)1 through 020802b(2)(c)3 based on NAVCRUITCOM N33 review.

1. They have a copy of their last complete physical examination DD Form 2808,

MHS Genesis Readiness Report, or SF 88 Medical Report – Report of Medical Examination and

DD Form 2807-2, or SF 93 and medical documents completed as part of separation examination

(DD Form 2697 Report of Medical Assessment, 2807-2, SF 600 Chronological Record of

Medical Care) or a copy of the Veteran’s Administration compensation and pension (C&P)

history and physical. The validity of the separation history and physical examination (SHPE) for

Navy and Marine Corps Service members desiring to affiliate into the Navy Reserve is 36

months from the date listed on DD Form 214 Certificate of Release or Discharge from Active

Duty.

2. If more than 90 days have elapsed since the most recent examination, a new or

updated DD Form 2807-2 completed by the applicant must be reviewed by an appropriate

credentialed military provider (military medical officer, nurse practitioner, physician assistant, or

independent duty corpsman (IDC) holding NEC- L01A, or L10A, with specific comments

addressing any new medical conditions that have changed since last complete physical

examination.

3. Applicant’s separation paperwork (DD 214, statement of service, Point

Capture Summary) must be included in packages sent to NAVCRUITCOM N33 for review.

a. The phrase “on contract,” when applied to RC enlisted applicants, is

defined as service members with a Navy Reserve contractual obligation.

b. Pregnant NAVETs whose separation from active duty or drill status was

less than six months prior and have a completed military physical examination within the last 24

months, may process for affiliation up until their 32

nd

week of pregnancy. All other pregnant

applicants are ineligible.

(d) NAVET applicants off contract (i.e. not in the IRR or SELRES), whose separation

from active duty or drill status was more than 36 months prior, require a new accession physical

examination. Their physical examination must be administered at MEPS and will be evaluated

for eligibility based on accession physical standards.

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(e) All OSVET applicants require a complete new accession physical examination.

They will have their physical examination administered by MEPS and they will be evaluated for

eligibility based on accession physical standards.

Note: USMC veterans are considered NAVETs for physical qualification purposes.

(f) NAVETs on contract, whose separation from active duty or drill status was more

than 36 months ago, require a new physical examination as per the MANMED Chapter 15.

(g) Only military medical personnel (medical officer, nurse practitioner, or physician

assistant) assigned to a MTF or Naval Reserve activity authorized to conduct Navy applicant

physical examinations may review and sign a new or updated DD Form 2807-2. IDCs may sign

the updated DD Form 2807-2 only in cases where there is no new medical or physical history

annotated on the DD Form 2807-2.

Note: Body composition measurements (height, weight and, if applicable, body fat) will

be conducted and recorded on medical documents by a healthcare provider or command

fitness leader (CFL) only.

(h) NPS applicants found not physically qualified by MEPS are ineligible for further

processing without an NAVCRUITCOM N33 waiver review. Waivers of physical standards

may be requested regardless of MEPS chief medical officer waiver recommendation. When a

waiver of physical standards appears warranted, the NAVTALACQGRU CO may request a

NAVCRUITCOM N33 waiver review.

(i) Applicants found physically qualified by the MEPS chief medical officer may

continue enlistment or affiliation processing without submitting their physical to

NAVCRUITCOM N33 review. NAVET and OSVET applicants found to be not physically

qualified by the MEPS chief medical officer are ineligible for further processing without a

NAVCRUITCOM N33 waiver review. Requests for NAVCRUITCOM N33 reviews may be

submitted regardless of chief medical officer waiver recommendation.

Note: NAVCRUITCOM N33 will inform the NAVTALACQGRU of the applicant’s

eligibility determination by official letter. When NAVCRUITCOM N33 determines an

applicant to be ineligible, the applicant will not be enlisted or determined to be medically

qualified, regardless of any changes in medical status or qualifications, until an additional

NAVCRUITCOM N33 review is conducted.

c. Correction of Minor Disqualifying Defects

(1) Recruiting and medical personnel must assume no responsibility, either for

themselves or for the Navy, in assisting applicants in having minor physical defects corrected in

order to qualify for enlistment. Do not recommend any doctor, dentist, or facility to the

applicant. Correcting such defects is the sole responsibility of the applicant. Navy personnel

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must give no assurance, implied or otherwise, that the applicant will be accepted if disqualifying

defects are corrected. Additionally, Future Sailors and applicants should be encouraged to

continue taking prescribed medication including oral contraceptives (OCP's), other forms of birth

control (e.g. intrauterine device [IUD]), thyroid replacement medication, or any other prescribed

medication.

(2) As a general rule, the decision of MEPS regarding profile, physical condition, and

physical eligibility for enlistment or reenlistment is considered definitive regarding whether or

not the accession requirements of DoDI 6130.4 are met; however, if the applicant still considers

himself able to serve, and the NAVTALACQGRU CO concurs, the NAVTALACQGRU may

refer such cases to NAVCRUITCOM N33. The NAVTALACQGRU must not attempt to sway

the opinion of the MEPS chief medical officer but may request the MEPS chief medical officer

to reconsider his decision if the NAVTALACQGRU CO believes it is in clear error of fact or

interpretation of DoDI 6130.4. NAVCRUITCOM N33 will not initiate such requests but retains

the authority to advise and consult with the NAVTALACQGRU CO or MEPS chief medical

officer if so requested.

(3) The forwarding letter, accompanied by the MHS Genesis Readiness Report and the

DD Form 2807-2, must contain such medical consultation considered pertinent to the individual

case. The MEPS’ decision does not prevent the NAVTALACQGRU CO from requesting a

waiver from NAVCRUITCOM N33, nor does it prevent the NAVTALACQGRU CO from

requesting re-examination by the MEPS. Applicants found not physically qualified (NPQ) by

MEPS who have a waiver request submitted to NAVCRUITCOM N33 disapproved may

continue to reapply for waiver as long as the initial MEPS physical is valid and there is a

significant change or new information to add to their previous waiver request.

Note: To ensure timely processing of waivers, NAVTALACQGRU personnel will not

make inquiries, via any format, to NAVCRUITCOM N33 or NAVCRUITCOM Warrior

Challenge Program Manager (N34) regarding the status of the requested waiver, except to

verify receipt of required waiver documents.

(4) The EPDS must ensure copies of medical consult reports and NAVCRUITCOM N33

letters recommending waivers are stapled to the MHS Genesis Readiness Report forwarded to

RTC. This facilitates a thorough RTC medical evaluation of recruits with NAVCRUITCOM

N33 waivers.

d. Requirements for Re-Examination

(1) All applicants, including DEP members, must undergo a complete physical re-

examination if a period of 24 months has elapsed since the date of the most recent complete

physical examination. Medical screening immediately prior to enlistment must include the items

listed in subparagraphs 020802d(1)(a) and 020802d(1)(b).

(a) Re-examination of visual acuity and refractive error for individuals initially

examined more than 12 months prior.

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(b) Specific medical evaluation of conditions previously waived. (Waivers are valid

for the period of validity of the corresponding physical examination or until the applicant begins

active duty, whichever occurs first).

(2) A complete physical re-examination and report are required in each instance where

the applicant has an illness or injury that results in a material change in their physical condition

since the date of the most recent physical examination.

e. Copies of Medical Surveys or Relative Information. Recruiting personnel will not

request copies of medical surveys, or information relative to reasons for medical surveys, from

either the Chief of Naval Personnel or Chief, Bureau of Medicine and Surgery (BUMED).

Physical qualification determination requests, for enlistment or reenlistment of desirable

applicants who were discharged from previous military service for physical conditions (including

those who received disability severance pay), will be submitted to NAVCRUITCOM N33 with

MHS Genesis Readiness Report, 2807-1 if provided from an MTF or 2807-2.

f. Statements from Civilian Examiners. Statements from optometrists are accepted on all

matters pertaining to eye examinations, except a definitive diagnosis of disease. This does not

preclude accepting a statement from an optometrist regarding certain conditions of the eyes or a

statement that there is no disease of the eyes. If there is evidence of disease, seek the opinion of

an ophthalmologist regarding the type and severity of the disease. Ophthalmologists are

qualified to make statements concerning all diseases and conditions of the eyes. When a report

from a civilian examiner does not contain enough information, try to obtain further information,

provided the examiner is qualified to supply it. In all instances, tell the examiner precisely what

information is required or desired. If it is necessary to obtain a second opinion, consider the

professional reputation of the original examiner and arrange the second consultation according to

accepted practices. When a medical officer finds definite evidence of eye disease and requires

the opinion of an ophthalmologist, the medical officer must request the examinee obtain that

opinion but must also explain fully what is required and why. Use caution not to give the

impression of maligning any individual or profession; when all that is required or desired is

information that can be supplied by either an optometrist or ophthalmologist, do not indicate a

preference to the examinee.

g. Validity Period for Reports of Medical Examinations of Prior Service Applicants

(1) Physical examinations performed by USMEPCOM are valid for a period of 24-

months from the date of examination. However, in cases where the MEPS physical is the last

physical examination of record for a prior service applicant processing for RC affiliation, then

the MEPS physical may be used if the member has been separated from active duty less than six

months or less than six months has elapses since their last satisfactory drill participation as a

reservist (verified by their summary points capture document).

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(2) The most recent completed military provided physical examination is valid for reserve

affiliation for a period of twenty-four months from the date the member separated from active

duty if on contract only. If off contract the last physical is valid for a period of six months.

(3) Physical examinations must be dated no more than 90 days prior to the date of

contracting applicants processing for RC affiliation. Physical examinations dated more than 90

days prior to the date of contracting must be updated with the use of DD Form 2807-1 and signed

by a credentialed military provider (military medical officer, nurse practitioner, or physician

assistant) or an authorized contracted physician (officer applicant only, with prior

NAVCRUITREG commander approval).

(4) Only active duty or training administration of the reserves (TAR) hospital corpsman

holding the IDC NEC-L10A that are assigned to an MTF or Naval Reserve activity authorized to

conduct Navy applicant physical examinations may review and sign a new or updated form DD

2807-1 if processed at an MTF or 2807-2 only in cases where there is no new medical or

physical history annotated on the DD 2807-2.

Note: New body composition measurements are required whenever a DD Form 2807-2

is updated.

020803. Medical Tests

a. Color Perception Examination. MEPS administers the Pseudo isochromatic Plate (PIP)

test to all applicants. Only those who pass the PIP test (correctly identify 10 of 14 plates) are

considered to have acceptable (normal) color perception and qualify for programs requiring

normal color perception. Applicants who fail are only eligible for enlistment in programs that do

not require normal color perception. All applicants will repeat the color perception examination

process at RTC. Failure to pass the RTC administered color perception examination will result

in disqualification for programs requiring normal color perception and reclassification into a

program for which they are eligible. The Farnsworth Lantern Test (FALANT) color vision test

is NOT acceptable.

b. Vision. Classifiers will use the worst (distant or near) uncorrected vision and worst

(distant or near) corrected vision when making reservation entries. For example, an applicant

who has:

Near Vision Uncorrected 20/100

Corrected 20/50

Distant Vision Uncorrected 20/200

Corrected 20/40

Would be entered as Uncorrected 20/200

Corrected 20/50

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c. Hearing. Pure tone hearing loss at 500, 1000, or 2000 Hz of not more than 30 dB on

average with no individual level greater than 35 dB at these frequencies in either ear. Pure tone

hearing loss at 3000 Hz of not more than 45 dB and 4000 Hz not more than 55 dB in either ear.

Waivers will be considered on a case-by-case basis for mild hearing loss also taking into account

results of speech recognition and word discrimination testing.

d. HIV Antibody Screen

(1) Processing Location

(a) Military Treatment Facility (MTF). Applicants processed at an MTF for RC

affiliation will be screened for HIV during their first full drill requirement after contracting and

must sign a HIV Statement of Understanding prior to further processing.

(b) Military Entrance Processing Station (MEPS)

1. AC applicants may DEP or direct enlistment reservation (DER) prior to

receipt of HIV and DAT results. Accession of any AC member prior to receipt of HIV and DAT

is strictly prohibited.

2. RC applicants administered the HIV or DAT at MEPS will not be enlisted or

affiliated prior to receipt of “negative” HIV and DAT results, with the exception of NATs or

NAVETs with a remaining IRR obligation (on contract) or discharged (off contract from active

service six months or less may be enlisted or affiliated and gained prior to receipt of HIV and

DAT results.

3. NPS or NAVETs discharged (off contract) for more than six months, and all

OSVETs must await “negative” HIV and DAT results to enlist. Working copies of MEPS

physicals are not authorized.

(2) During the enlistment physical, MEPS routinely draws blood for the HIV antibody

screen. Applicants may be enlisted into the DEP program without waiting for the results of the

test, but will not be shipped, under any circumstances, until negative results have been entered on

MHS Genesis Readiness Report, Item 49. Applicants who have positive HIV results are

disqualified for enlistment unless they are a covered entity per SECDEF memo of 6 Jun 2022.

The chief medical officer will encourage applicants disqualified due to the presence of HIV

antibody to consent to a second HIV antibody screen. Should the applicant elect to have a repeat

test conducted, the medical section retains all paperwork in a separate folder, in the HIV

suspense file, until the results of the repeat test are received.

Note: Shipping or accession of any person processed at MEPS prior to receipt of HIV

test results is strictly prohibited.

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(3) If the applicant is a minor, MEPS sends a registered letter (return receipt requested;

address correction requested) to the parent or legal guardian.

(4) After the repeat HIV test results are received and posted, the file is returned to the

MEPS commander for appropriate notification and disposition. Those found negative on repeat

HIV antibody test can be processed for enlistment; those found positive are medically

disqualified unless they are a covered entity per SECDEF memo of 6 Jun 2022.

(5) Applicants may consult with a private physician (at their own expense) to disprove

the presence of the HIV antibody and to ensure the applicant shows no signs of immuno-

incompetency (inability to resist disease due to a breakdown of the immune system). Forward

cases disputed by private physicians to NAVCRUITCOM N33for final determination using

normal waiver procedures. Requests for waiver of other medically disqualifying conditions

cannot be forwarded until all HIV antibody test results are final.

(6) The HIV test is normally completed within 48 hours for the majority of applicants,

and within 72 hours for a small number of applicants, whose original blood sample requires in-

depth screening to finalize results.

(7) After blood is drawn during the initial physical, all original MHS Genesis Readiness

Report and DD Form 2807-2 (for applicants pending HIV results) as well as all other medical

documentation, are retained in the MEPS Medical Section for filing in a separate, secure HIV

file.

(8) The MEPS medical section will provide the MEPS liaison petty officer (MLPO) with

a reproduced copy of MHS Genesis Readiness Report and DD Form 2807-2 to facilitate DEP-in.

The original medical forms maintained in the MEPS medical section must not be removed before

final HIV test results are recorded. Only the MEPS commander may approve removal of this

documentation before posting the results.

(9) Upon receiving negative HIV results, MEPS personnel annotate the MHS Genesis

Readiness Report and deliver the medical record to service liaisons. Service liaisons will

acknowledge receipt of the provided medical record in MIRS 1.1. Under no circumstances will

an applicant be shipped without this MHS Genesis Readiness Report.

(10) The procedures for notifying applicants with a positive HIV antibody screening are

detailed in subparagraphs 020803d(10)(a) through 020803d(10)(i) and must be followed exactly.

All recruiting personnel must act in a compassionate manner when following these procedures

listed in subparagraphs 020803d(10)(a) through 020803d(10)(i). Preserving the individual

dignity of the applicant is the primary concern. These procedures apply to all applicants,

whether enlisted in DEP or not, including those already disqualified and qualified but not

enlisted (QNE). At no time will recruiting personnel speculate on the means by which the

individual became exposed to HIV.

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(a) When an applicant’s HIV antibody test is found to be positive, MEPS annotates

Item 49 of MHS Genesis Readiness Report and makes other standard medical disqualification

entries. The medical control USMEPCOM Form 727 is marked “Western Blot Positive” (name

of the HIV antibody test).

(b) MEPS will release a registered letter to the applicant stating that the results of

laboratory tests indicate a need to return to the MEPS to discuss a medical problem. Neither

HIV antibody nor acquired immunodeficiency syndrome (AIDS) is mentioned in this letter. The

letter advises the applicant to contact their recruiter to arrange transportation to the MEPS. The

NAVTALACQGRU CO will receive an “Eyes Only” copy of this letter.

(c) The NAVTALACQGRU CO notifies the EPO to cancel the school seat and make

it available for use by other applicants. Remaining DEP discharge procedures begin immediately

after MEPS confirmation that the applicant has been officially notified. Use DEP discharge

procedures contained in section 100206 and cite medical disqualification “existed prior to service

(EPTS)” Code ZAA as the administrative separation code. The DEP discharge paperwork must

be sent to MEPS within 30 days of applicant HIV test result notification confirmation and within

90 days for discharge of inactive duty reservists.

(d) The NAVTALACQGRU CO will also notify the chief recruiter, who will direct

the director of personal operations and recruiter to stand-by for a telephone call from the

applicant. When the applicant calls, the recruiter must ask when the applicant is available for a

meeting (not a consult) with the MEPS doctor. The recruiter will coordinate with the MLPO in

order to arrange a meeting between the applicant, MEPS commander, and chief medical officer

within 30 days.

(e) The recruiter, or other responsible Navy recruiting representative, must personally

escort the applicant from their home, to MEPS, and back home. The applicant’s parents may be

present during the meeting at the MEPS; however, family members are not authorized to travel

via government transportation, nor are they to be a substitute for recruiter escort.

(f) Although the applicant’s letter will not specify any disease or condition, the

applicant may realize that the nature of the medical problem is HIV antibody (AIDS). The

applicant may seek confirmation from the recruiter. The recruiter must stress that the applicant

does not have any information to address the matter and has been requested only to arrange the

meeting and provide transportation to the MEPS.

(g) At MEPS, the applicant will be encouraged to submit to a second HIV test to

remove any doubts the applicant might have. If the applicant is a minor, article 020703d(3)

applies. The MEPS chief medical officer handles all further contact with the applicant

concerning the second HIV test.

(h) The recruiter must note on the applicant’s sales force, any telephone calls or visits

subsequent to the notifying letter in case such information is pertinent to later litigation.

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(i) If the individual acknowledges receipt of the letter but does not return to the

MEPS within 30 days, MEPS must send a second registered letter that specifically advises the

applicant of test results. When MEPS receives acknowledgement of this second letter, the case

is considered closed. If the applicant does not acknowledge receipt of the second letter, MEPS

will request assistance in locating the individual from the local recruiting commander.

e. MEPS Drug and Alcohol Test (DAT). Applicants are tested for drug and alcohol use

during their pre-enlistment medical examination before being sworn into DEP or DER. The

results of the DAT are noted on MHS Genesis Readiness Report. DEP and reserve enlistees will

not enter active duty without negative DAT results. Individuals testing positive through DAT,

but questioning test validity, will not be retested or reconsidered, regardless of the circumstances.

Note 1: RC applicants administered the HIV and DAT at MEPS will not be enlisted or

affiliated prior to receipt of “negative” HIV and DAT results, with the exception of NATs

or NAVETs with a remaining IRR obligation (on contract) or discharged (off contract)

from active service six months or less may be enlisted or affiliated and gained prior to

receipt of HIV and DAT results. NAVET applicants not processed at MEPS will have

HIV and DAT tests conducted during their first drill period.

Note 2: Shipping of AC Future Sailors prior to receipt of HIV and DAT results is

prohibited.

Note 3: NPS or NAVETs discharged (off contract) for more than six months, and all

OSVETs must await “negative” HIV and DAT results to enlist. Working copies of

MEPS physicals are not authorized.

(1) Applicants with positive results are ineligible for enlistment and must be discharged.

(2) Applicants who test positive for any substance, excluding alcohol, on any MEPS

DAT are ineligible for Navy service for a period of 60 days. After the 61

st

day they are eligible

with an approved COMNAVCRUITCOM waiver.

(3) Applicants who test positive for alcohol on any test are ineligible for Navy service for

a period of 45 days from the test date and require a NAVTALACQGRU CO waiver.

020804. Eligibility Determinations This Section establishes education requirement policy,

guidance, and procedures.

a. Administrative Physical Eligibility Determination. When recommended by an authorized

medical examiner, NAVTALACQGRU COs are authorized to approve certain physical

standards as listed in subparagraphs 020804a(1) through 020804a(6).

(1) Weight. Refer to Height and Weight requirements in table 2.11 and table 2.12. For

applicants with a body mass index (BMI) below 19 the MEPS chief medical officer will

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determine if there are any underlying medical or psychiatric conditions through a more detailed

history or medical record review. Underweight applicants below 19.0 BMI may be qualified if

there is no evidence of a medical or psychiatric disorder and if they are physically active with a

good appetite. Applicants below 19.0 BMI will be placed in “N” status in MIRS pending N35

approval. The low BMI request will contain the MHS Genesis Readiness Report, MIRS 1.1

Applicant Profile Sheet and a description of the request in the comment section of the portal

required forms will be uploaded to the MYNAVYHR_NRC SharePoint portal. A BMI

calculator is located at http://www.nhlbi.nih.gov/health/educational/lose_wt/BMI/bmicalc.htm.

(2) Height. Refer to height and weight requirements in table 2.11 and table 2.12.

(3) Orthodontia. Applicants wearing orthodontic retainer appliances, either fixed or

removable, are acceptable for enlistment or affiliation with a ‘P1’ profile. Applicants wearing

orthodontic appliances (braces) mounted or removable for continued active treatment are not

qualified for AC or RC enlistment, except for prior service applicants who are eligible for RC

affiliation. Individuals wearing fixed orthodontic appliances, who are otherwise mentally and

physically qualified, may enlist into DEP but must be scheduled to ship after removal date listed

in doctor’s letter. These applicants must present a letter from their orthodontist, on the date of

initial physical examination, stating that orthodontic therapy will be concluded and the

appliances removed, at the individual’s expense, prior to final processing onto active duty.

Individuals returning from DEP who have not completed orthodontic therapy, or who have fixed

orthodontic appliances in place, at the time of physical examination are medically disqualified

from entering onto active duty and will be DEP discharged until the therapy is completed and the

orthodontic appliance removed. Each applicant must clearly understand that the Navy will not

incur any obligation or cost connected with orthodontic appliances either during or after

enlistment. Retainer appliances require no further treatment and are not to be confused with

orthodontic appliances (braces), which require continued treatment and are disqualifying.

(4) Tattoos, Body Art or Brands. Four criteria will be used to determine whether tattoos,

body art or brands are permitted for Navy personnel: content, location, size and cosmetic.

(a) Content. Tattoos, body art or brands located anywhere on the body that are

prejudicial to good order, discipline, and morale, or are of a nature to bring discredit upon the

Navy are prohibited. This includes tattoos that are obscene (e.g. profanity), sexually explicit

(e.g. displays nudity), or advocate discrimination based on sex, race, religion, ethnic, or national

origin. Additionally, tattoos, body art or brands symbolizing affiliation with gangs, supremacist

or extremist groups, or advocate illegal drug use are prohibited. Waivers will not be given for

tattoos with prohibited content.

(b) Location. No tattoos, body art or brands on the head, face and scalp. Multiple

Tattoos are authorized on the back of the neck or behind the ear with an approved

NAVCRUITCOM waiver. The area of the neck is defined as between the collar line of a crew

neck T-shirt and the base of the jawbone. Tattoos on the inner lip not visible with an open mouth

are acceptable provided they meet content criteria. Additionally, otherwise permissible tattoos,

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body art or brands will not be visible through white uniform clothing. Waivers will not be given

for tattoos not meeting these requirements.

(c) Size. NAVTALACQGRU is authorized to waive a single tattoo on the neck or

behind the ear that does not exceed one inch in any dimension (height or width). A single or

multiple tattoos on the neck or behind the ear exceeding the maximum size of one inch will

require NAVCRUITCOM waiver prior to entering DEP.

Note: COMNAVCRUITCOM has been granted special provisions to waive the size

restriction of visible neck and ear tattoos, multiple neck and behind the ear(s) tattoos for new

accessions via a NAVCRUITCOM waiver submission via MYNAVYHR_NRC N35

SharePoint Portal.

(d) Cosmetic Tattoos. Cosmetic tattoos are authorized to correct medical conditions

requiring such treatment. For the purpose of this regulation, cosmetic tattooing refers to medical

or surgical procedures conducted by licensed, qualified medical personnel.

(e) Cosmetic Permanent Makeup (Women). Cosmetic permanent makeup is

authorized for eyebrows, eyeliner, lipstick, and lip liner only. Permanent makeup will be in good

taste and blend naturally with the skin tone to enhance a natural appearance. Exaggerated or

faddish cosmetic styles are not authorized and will not be obtained. Approved permanent

makeup colors are listed in subparagraphs 020804a(4)(e)1 through 020804a(4)(e)4.

1. Eyebrows will be shades of black, brown, blonde, or red and will match the

applicant’s natural hair color.

2. Eyeliner will be shades of black, brown, blue or green and must match the

applicant’s natural eye color and will not extend past the natural corner of the eye.

3. Lip liner and lipstick will be the color of the natural lip or shades of pink and

moderate reds only.

4. Permanent makeup is considered an elective medical procedure that is

accomplished by qualified medical professionals to enhance natural features and requires careful

planning and consideration of associated risks and liabilities to the individual.

(5) Mutilation. Intentional mutilation of any part of the body is prohibited. Mutilation is

defined as the intentional radical alteration of the body, head, face or skin for the purpose of, or

resulting in an abnormal appearance. Examples of mutilation include, but are not limited to, a

split or forked tongue, foreign objects inserted under the skin to create a design or pattern,

enlarged or stretched holes in the ears (e.g., ear gauging) greater than a normal piercing,

intentional scarring on the neck, face or scalp, and intentional burns creating a design or pattern

can be considered on a case-by-case basis. These will be submitted to MYNAVYHR_NRC

SharePoint portal for approval or disapproval.

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(6) Dental Ornamentation. The use of gold, platinum or other veneers or caps for

purposes of dental ornamentation is prohibited. For purposes of this regulation, ornamentation is

defined as decorative veneers or caps. Teeth, whether natural, capped or veneered, will not be

ornamented with designs, jewels, initials or other similar ornamentation.

b. Action

(1) Navy recruiting personnel will conduct a screening for all tattoos, body art and

branding. This requires that all tattoos, body art and branding must be seen, either directly or via

photographic documentation, per the procedures stated below, unless located in a private area on

the applicant. In those cases, it will be necessary to rely on the applicant and medical personnel

to describe the tattoo. Screenings will be accomplished using NAVCRUIT 1130/104 United

States Navy Tattoo Screening Certificate, MHS Genesis Readiness Report and applicant’s

personal statement(s) describing the content, meaning or symbolism and rationale for obtaining

each tattoo, body art, or brand - this is mandatory. These documents, in conjunction with

photographic documentation and having seen the tattoos, body art, or brands, are required for

proper screening. The completed certificate, personal statements, and MHS Genesis Readiness

Report will be included as part of the applicant’s enlisted PRIDE Mod II record.

Note: The NAVCRUIT 1130/104 United States Navy Tattoo Screening Certificate is

only required for enlisted candidates who have tattoos.

(a) Procedures to View or Photograph Tattoos, Body Art or Branding. The

procedures listed in subparagraphs 020804a(7)(a)1a through 020804a(7)(a)1f apply to Navy

recruiters, NLO personnel, and NAVTALACQGRU staff when viewing applicant’s tattoos, body

art, and branding, or taking a photograph:

1. Females will be dressed in running shorts and either a tank top (spaghetti

straps okay) or T-shirt (shirt sleeves may be rolled up to the shoulder seam). Clothing will not

be manipulated (other than as described in this paragraph) in order to view the tattoo or provide a

better picture of the tattoo.

2. Males will be dressed in running shorts. Clothing will not be manipulated in

order to view the tattoo or provide a better picture of the tattoo.

3. In every case, two recruiting personnel (one must be of the same gender as the

applicant) will be present to view the tattoo and take a photograph. In the event there are no

recruiting personnel of the same gender as the applicant in the Navy recruiting station, NLO, or

NAVTALACQGRU, use of other services personnel may be authorized. This task will be

accomplished in a location that provides the applicant with privacy. Photographs must not

include the applicant’s face above the nose. Photographs must be treated as PII and may only be

taken by NAVTALACQGRU personnel (military or civilian) using Navy issued equipment that

can be encrypted. Recruiting personnel may not use personal equipment (i.e., cell phone,

camera, tablet, etc.), or government issued cell phones, for the purpose of taking photographs of

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tattoos unless the device can be common access card (CAC) encrypted. Applicant must provide

a handwritten sketch or google search photo of any tattoo that is not authorized to be

photographed in this section.

4. Recruiters must brief applicants with tattoos, body art, or brands they will be

screened by Navy recruiting personnel. Applicants must be informed that photographs may be

taken and by whom, and also ensure they have proper clothing (listed in subparagraphs

020804a(7)(a)1 through 020804a(7)(a)6) to wear in order for the screening process to be

conducted properly. They will also read and sign the NAVCRUIT 1130/104 acknowledging the

screening process.

5. Photographs of tattoos, body art, or brands requiring a NAVTALACQGRU

CO eligibility determination may be sent electronically with the NAVCRUIT 1130/104, MHS

Genesis Readiness Report, NAVCRUIT 1133/78, and the MIRS printout to include the SSN all

forms will be completed in its entirety. The NAVTALACQGRU CO may request additional

documentation when deemed necessary to assist in the eligibility determination.

6. Photographs of tattoos, body art, or brands on the neck will be taken in such a

manner as to include the applicant’s shoulders.

(b) NAVTALACQGRU COs will conduct an interview (face-to-face or telephonic)

with any applicant who possesses tattoos, body art, or brands and deny enlistment to those whose

tattoos, body art, or brands are considered inappropriate for members of the Navy.

NAVTALACQGRU XO, EPO and EPDS may be delegated responsibility only when authorized

“by direction” authority, in writing, by the NAVTALACQGRU CO. The following statement

will be made on DD Form 1966, section VI, remarks:

(Date): “I have interviewed (name of applicant) and viewed their tattoo(s), body art, or branding

(in person or photographs) and required documentation.

One of the statements below must follow (choose the most applicable):

“I have determined they are in compliance with the acceptability criteria as stated in

COMNAVCRUITCOMINST 1130.8 series.”

______________________________________________

NAVTALACQGRU CO/XO/EPO/EPDS Signature and Date

“I have determined they are not in compliance with the acceptability criteria stated in

COMNAVCRUITCOMINST 1130.8 series.

______________________________________________

NAVTALACQGRU CO/XO/EPO/ EPDS Signature and Date

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Note: Applicants not meeting acceptability criteria are not enlistment eligible. No

waivers, no exceptions.

(2) Screening Standards

(a) At any point during the screening process, applicants determined to have tattoos,

body art, or brands that do not meet the criteria stated in this policy will be disqualified and not

allowed to process for Navy enlistment. When evaluating applicants tattoos, body art, or brands,

follow the criteria stated in paragraph 020804a(4).

(b) NAVTALACQGRU COs are encouraged to use local law enforcement agencies

as a resource to determine if tattoos are gang related. At any point during the screening process

for tattoos, body art or brands, questionable cases may be forwarded to NAVCRUITCOM N35

after the NAVTALACQGRU CO or XO has reviewed and given their personal endorsement.

(c) Removal or Alteration of Tattoos, Body Art or Brands. Disqualified applicants

who later have any tattoos, body art, or brands professionally concealed or altered may request

reconsideration for enlistment eligibility determination. Navy recruiting personnel will not

specifically advise an applicant to have a tattoo removed or altered but may inform them of the

policy for reconsideration.

(d) New Tattoos. Recruiters will ensure that all Future Sailors are warned not to

obtain any new or additional tattoos, body art, or brands while awaiting accession and that failure

to comply with this warning could result in their discharge. Future Sailors will be screened for

additional tattoos, body art or brands during the 30-day and seven day DEP recertification

process and with results documented in Sales Force. The appropriate authority must screen new

or modified tattoos, body art, or brands identified during the recertification process.

(3) Post Accession Screening. Recruit Quality Assurance Team (RQAT) will screen

recruits for tattoos, body art, branding, non-suicidal self-harm, and dental ornamentation during

recruit in-processing and the moment of truth. RQAT will ensure proper eligibility

determination and processing documentation has been accomplished and will forward all

questionable cases to NAVCRUITCOM N35 for review and adjudication.

020805. Medical Waiver

a. Requests for medical waivers will be sent to and processed by NAVCRUITCOM N33.

Waivers will be processed without HIV and DAT results; however, under no circumstances will

a person be shipped to RTC without HIV and DAT results being obtained and documented in

MHS Genesis.

b. Applicants who are drawing (or have a claim pending for) a pension, disability

allowance, disability compensation, or disability retired pay from the Federal Government by

virtue of prior military service, who are found physically qualified to enlist or have a waiver of

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standards approved by NAVCRUITCOM N33, must waive their disability compensation,

effective the day they enlist or affiliate.

c. Documentation of Approved Waivers. A copy of the approved medical waiver letter and

any relevant consultation sheets must be uploaded into the PRIDE Mod II record.

NAVCRUITCOM N33 waivers must be documented in section VI, DD Form 1966.

d. Medical Conditions Unlikely to be Waived.

(1) Acquired immunodeficiency syndrome (AIDS), AIDS related complex (ARC), HIV

antibody, or history listed in subparagraph 020805d(1) through 020805d(36).

(2) Single kidney - regardless of cause.

(3) Loss of an arm or leg.

(4) Seizure disorder with seizure or medication within five years.

(5) History of cancer with treatment within five years (except basal cell carcinoma or

several other cancers that are in sustained remission with infrequent or no ongoing surveillance

requirements).

(6) Diabetes Mellitus Type I or Type II.

(7) Loss of one eye.

(8) History of cataract surgery.

(9) History of any keratoconus or corneal ectasia (abnormal corneal shape) unless it

meets stability of the Joint DoD memo dated 2020.

(10) History of glaucoma.

(11) Refractive surgery: Radial keratomy.

(12) History of aphakia (lens replacement of the eye).

(13) Severe allergic reaction (Anaphylaxis) to insects or food.

(14) Cirrhosis.

(15) Corneal transplant history.

(16) Crohn’s disease and ulcerative colitis (inflammatory bowel disease).

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(17) Severe deformities of the mouth, throat, or nose that interfere with speech or

mastication of ordinary food.

(18) Scoliosis or kyphosis (spine curvature) that is symptomatic or outside of MANMED

15-48 limits.

(19) History of eating disorders: Anorexia nervosa or bulimia.

(20) Headaches (recurrent and severe), which require prescription medication or interfere

with daily activity.

(21) Hepatitis, chronic: Hepatitis B or Hepatitis C carrier that has not been successfully

treated with confirmed test of cure as per DoDI 6130.03

(22) Malignant hyperthermia or hyperpyrexia (adverse reaction to anesthesia).

(23) Multiple sclerosis (nerve disease involving muscle weakness and incoordination)

and muscular dystrophy (progressive atrophy or wasting of the muscles).

(24) Severe orthopedic injuries that result in functional limitations secondary to residual

muscle weakness, paralysis, or marked decreased range of motion.

(25) Otitis media (middle ear infection or inflammation), chronic or currently active.

Chronic eustachian tube dysfunction, if associated with cholesteatoma, tympanic membrane

perforation, hearing loss, or bony erosions of the inner ear.

(26) Pes Cavus (abnormally high arches of the feet with increased extension of the toes),

severe, symptomatic or interferes with high impact activity.

(27) Pneumonectomy, removal of entire lung.

(28) Pregnancy (except for prior service processing for affiliation).

(29) Prosthetic replacement of joints.

(30) Psychiatric conditions: Schizophrenia; major depression, recurrent; bipolar disorder;

panic disorders; sexual disorders; and personality disorders, severe.

(31) History of retinal disease or detachment.

(32) Un-descended testicle unless surgically removed or confirmed to be congenital

disease.

(33) Chronic skin disorders, "hidradinitis suppurativa, psoriasis"

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(34) Spinal fusion, greater than two vertebral spaces, congenital or surgical involving any

number of vertebrae, by any method.

(35) Current drug or alcohol abuse or diagnosed substance dependence.

(36) History of neurofibromatosis.

(37) Congenital (birth) heart defects that have not been repaired or complex congenital

heart disease, even if surgically repaired.

(38) History of intestinal bypass or other bariatric surgery.

(39) Severe head injury within the past five years.

(40) Anabolic steroid Use. Any applicant admitting steroid use within the previous two

months is not enlistment eligible.

020806. Delayed Entry Medical Program (AC only). To minimize waiver delays due to

processing constraints, the delayed entry medical (DEM) program allows enlistment into the

DEP based on a NAVCRUITCOM N35 provisional DEP authorization. A final

NAVCRUITCOM N33 approved waiver must be received and approved by the MEPS chief

medical officer prior to the applicant shipping to RTC or going on active duty. Fulfillment of

DEM criteria does not guarantee a waiver will be recommended or granted.

a. Applicants disqualified for medical conditions listed in a current

COMNAVCRUITCOMNOTE 1130 are ineligible for a provisional DEP and will not be enlisted

in DEP using DEM processing procedures. See chapter 3 for DEM processing procedures.

b. NAVCRUITCOM N35 will issue an approval or disapproval. MEPS color perception

results are not challengeable and therefore will not be processed under DEM. DEM’s are valid

for a period of 180 days.

020807. Temporary Disability Retired List (TDRL)

a. Reevaluation. Personnel on the TDRL are reevaluated by the Navy Physical Evaluation

Board (PEB) at regular intervals. Final action must be taken no later than five years after

placement on the TDRL. Title 10, U.S. Code, section 1210(h) specifies retired pay must

terminate at the end of the five-year TDRL period.

b. Eligibility for Reenlistment. Upon a finding of “fit for full duty” by the Secretary of

PEB, Navy members are notified of their eligibility for reenlistment by NAVPERSCOM Reserve

Retirement (PERS-912), Millington, TN. NAVPERSCOM PERS-912 also notifies appropriate

recruiting activities when personnel on the TDRL are eligible for reenlistment. If the Navy

member desires to reenlist, recruiters must use the guidelines listed in subparagraphs 020807b(1)

through 020807b(8).

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(1) The recruiter is responsible for building a new enlistment kit. Members must be

thoroughly interviewed to ensure they are qualified in all respects for enlistment.

NAVPERSCOM PERS-912 must be notified if a member is deemed not qualified for enlistment.

(2) Arrange for a physical examination at MEPS. Forward all medical documentation (to

include all service-related medical information), TDRL paperwork, and a new DD Form 2807-2

to MEPS for a medical read.

(3) If MEPS determines a physical is warranted, schedule the member for a new physical.

(4) If MEPS determines that a physical is not warranted, submit medical read to

NAVCRUITCOM N33 for review and disposition. When a member is determined to be

disqualified for enlistment, notify NAVPERSCOM PERS-912 for guidance.

(5) If NAVCRUITCOM N33determines that a physical is warranted, schedule the

member for a MEPS physical. If the MEPS physical determines the member to be disqualified,

submit a medical waiver request to NAVCRUITCOM N33 for review and disposition. If

approved, continue processing member. If medical waiver disapproved, contact

NAVPERSCOM PERS-912.

(6) Once the member is determined to be fully qualified for enlistment, the enlisted

classifier will contact the NAVCRUITCOM PRIDE shop to have a seat forced to TPU Great

Lakes for further assignment. Contracts will be for a minimum 4 year period. Individuals who

would exceed high year tenure (HYT) with a 4 year contract may contract for 3 years provided

they can complete 3 years without exceeding HYT. Any questions regarding this should be

directed to NAVCRUITCOM N35. Reenlist the member regardless of:

(a) whether the member’s rating is identified as an overmanned rating,

(b) the rating or NEC of the member,

(c) number of dependents, or

(d) NAVET goal constraints. If necessary, the NAVTALACQGRU must obtain

NAVET over-ship authorization from NAVCRUITCOM N32.

(7) Upon reenlistment, send an e-mail in the following format:

TO: NAVPERSCOM PERS-9_DISC_CERT

SUBJ: ICO (RATE/NAME/SSN LAST 4)

A. YOUR LTR ________________________

1. Per SECNAVINST 1850.4, (RATE/NAME/SSN LAST 4)

REENLISTED FOR _______ YEARS ON (EFFECTIVE DATE).

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(8) For information regarding the TDRL program, including an applicant’s current status,

contact Commander, Navy Personnel Command (PERS-821) (DSN: 882-3229/3245;

commercial: (901)874-3229/3245). Enlistment policy questions regarding the TDRL program

are to be directed to NAVCRUITCOM N35.

c. Other Service Veterans. Other service veterans on the TDRL (or equivalent) of another

service, who are declared “fit for full duty” and are authorized reenlistment in their respective

service branch, may apply for enlistment in the Navy when formally discharged from the other

service branch. If found physically qualified by MEPS, submit the MEPS physical examination

results under a letter of transmittal to the Chief, Bureau of Medicine and Surgery (CHBUMED)

via NAVCRUITCOM N32 for eligibility determination.

d. Waiver of Disability Compensation. Disability compensation is a monetary benefit

awarded by the Department of Veterans Affairs (DVA) based on a service-connected disability.

Members who were found “Unfit” via a final PEB determination with a rating of 30% or higher

are transferred to the Permanent Disability Retired List (PDRL), while those rated at 20% or less

receive disability severance pay. In many cases, these individuals choose to waive their Navy

disability retirement compensation in favor of DVA disability compensation, which is usually at

an increased percentage. Applicants in this category who are subsequently found physically

qualified by MEPS and are authorized to enlist must waive their disability compensation,

regardless of source, and, if enlisted, the disability compensation waiver must be effective on the

date of the member’s enlistment.

e. Physical Qualifications. Waiver of special physical qualification requirements for

enlisted programs is not authorized.

f. Severance Pay

(1) Personnel previously discharged with disability severance pay are not precluded from

reenlisting provided they meet physical standards and are qualified in all other respects. To

ensure proper monitoring of these personnel, all such cases must be submitted to

NAVCRUITCOM N33. In such cases, the MEPS determination that the requirements of DoDI

6130.4 are fulfilled (passed) is no longer final and may be reversed by NAVCRUITCOM N33.

Consideration for waiver will be given automatically.

(2) Enlisted personnel discharged with disability severance pay who subsequently reenlist

are not required to repay the disability severance pay previously received. Any disability

compensation being received; however, must be terminated effective the date of reenlistment.

020808. Dual Compensation. A member of the Navy Reserve may not draw any of the

compensation prescribed for active duty, active duty for training, or inactive duty training for the

same period that the member is drawing or claiming a pension, retired or retainer pay, or

disability compensation from the United States Government by virtue of prior military service or

is drawing a claim or pension from any State, municipality, or private enterprise. Applicants

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having previously received a disability rating or 10% or more, from any armed service or the

Department of Veterans Affairs (DVA), or as a result of employment with any state,

municipality or private enterprise must undergo a MEPS physical examination and found

physically qualified prior to affiliation. Ensure a NAVPERS 1070/613 (SOU Concerning Dual

Compensation) is completed for all such affiliation applicants. Additionally, ensure the

NAVPERS 1070/613 is included with all applications requiring higher-approval authority. A

letter of waiver of veterans’ administration disability compensation is also required. Both the

NAVPERS 1070/613 and letter will be modified, as appropriate, for individuals receiving

disability compensation, in any form, from any state, municipality, or private enterprise. Both

documents can be found on the forms page of the command’s website.

020809. Navy Health and Physical Readiness Program

a. Importance. Maintaining a high state of health and physical readiness is essential to

combat readiness and mission effectiveness. Excess body fat or the inability to pass the Navy’s

physical fitness assessment are detrimental to health, longevity, and stamina, and detract from

good military appearance. All Navy applicants must become familiar with and understand

physical readiness standards contained in OPNAVINST 6110.1.

b. Height and Weight Tables. Refer to table 2.11 for personnel who are required to attend

RTC, normally non-prior service applicants. Refer to table 2.12 for personnel who are not

required to attend RTC, normally NAVETS or OSVETs.

c. Body Fat Content

(1) When the applicant exceeds maximum weight for height and abdominal

circumference exceeds 39 inches (for males) or 35.5 inches (for females), determine body fat

content.

(2) OPNAVINST 6110.1 outlines procedures for measuring body fat, which must be

conducted in a controlled environment by personnel knowledgeable on proper procedures.

Note: Recruiting personnel are prohibited from performing body fat measurements on

any prospect, applicant, or Future Sailor without a witness present.

d. Commanding officers must ensure that all applicants are familiar with, and understand,

the basic requirements of OPNAVINST 6110.1 prior to enlistment or reenlistment.

020810. Changes to Medical or Physical Condition While In DEP. This section establishes

education requirement policy, guidance, and procedures.

a. Injuries, ailments or changes to medical or physical condition requiring medical

consultation or treatment while in DEP must be immediately reported to the MEPS chief medical

officer for an updated physical eligibility determination.

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b. Future Sailors found to be temporarily medically disqualified for a period of 90 days or

less may be retained in DEP provided they will not exceed the 365-day DEP limit. Future

Sailors found permanently medically disqualified, temporarily disqualified for more than 90-

days or unable to ship prior to reaching the 365-day DEP limit due to changes in their medical

condition must be DEP discharged. (Note: The 90-day counter commences the date that the

injuries or aliments occurred.)

c. Prior DEP members discharged due to changes in their medical status while in DEP may

reprocess for enlistment as soon as the temporary medical condition is resolved and the member

is cleared to be reexamined by the MEPS chief medical officer or when a waiver is granted by

NAVCRUITCOM N33 for a MEPS chief medical officer determined permanent disqualifying

condition.

020811. Transgender Accession Processing Procedures. This section establishes transgender

accession processing procedures.

a. Applicant Gender Identity Validation

(1) NAVCRUITCOM is required to complete applicant identity validations of all

transgender applicants. Applicant’s self-identified gender must be validated prior to beginning

the recruiting process and recruiters must validate by one of the documents listed in

subparagraphs 020811a(1)(a) through 0208011a(1)(c).

(a) Certified true copy of a state birth certificate reflecting self-identified gender.

(b) Certified true copy of a court order reflecting self-identified gender.

(c) U.S. passport reflecting self-identified gender (2 year or temporary passports are

not acceptable).

(2) Transgender applicants are to be addressed by their self-identified gender name and

pronoun. Document all forms with self-identified name and pronoun. For example:

(a) Transgender male (born female but identified as male): male (he, him, etc.)

(b) Transgender female (born male but identified as female): female (she, her, etc.)

Note: If an applicant’s self-identified gender cannot be established (i.e. non-binary), then

the birth sex will be used to identify applicant’s gender. All applicants must be identified

as either male or female or they may not process.

(3) Medical Prescreen for Transgender Applicants

(a) Recruiters should have the applicant collect all medical records (counseling,

pharmacy, operative reports) that cover current or previous treatment and forward those records

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to the appropriate medical authority (MEPS or chief medical officer) for review. Ensure all

documents are collected to prevent any delays in processing.

(b) Recruiters are not to make any medical comments or recommendations. Send

complete prescreen package to MEPS chief medical officer for review.

(c) If a transgender applicant is authorized to physical by the MEPS chief medical

officer, ensure brief the items listed in subparagraphs 020811a(3)(c)1 through 0208011a(3)(c)3.

1. Room assignment, height and weight standards, ortho-neuro exam, specimen

observation, undergarment requirements, chaperone, and bathroom assignments will be based on

the applicant’s self-identified gender. Transgender applicant must wear undergarments

consistent with their physical anatomy.

2. All other medical exams and labs at the MEPS will be tailored to the specific

anatomical characteristics of their birth sex. For example, a transgender male will be given a

female exam to include pregnancy tests and a transgender female will be given the male exam, if

applicable.

3. Transgender applicants may request a chaperone during the medical exam. A

chaperone will be provided if the self-identified gender is different from the chief medical

officer’s gender.

Note: During the MEPS process if an applicant, after seeing the chief medical officer,

identifies themselves as transgender they will return back to the medical section for

qualification determination with chief medical officer oversight.

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Table 2.11 Weight and Height Screening Table for AC and RC applicants

WEIGHT AND HEIGHT SCREENING TABLE FOR APPLICANTS

Applicant’s

Height

(Inches)

Men

Maximum Weight (pounds)

Women

Maximum Weight (pounds)

57

127

58

131

59

136

60

141

61

145

62

150

149

63

155

152

64

160

156

65

165

160

66

170

163

67

175

167

68

181

170

69

186

174

70

191

177

71

196

181

72

201

185

73

206

189

74

211

194

75

216

200

76

221

205

77

226

211

78

231

216

79

236

222

80

241

227

Note 1: Do not disqualify applicants who exceed maximum weight for height.

Determine body fat content when abdominal circumference exceeds 39 inches (for males)

or 35.5 inches (for females).

Note 2: Applicants who exceed maximum weight may be enlisted into delayed entry

program or accessed provided their body fat does not exceed 32 % (males) or 42 %

(females). Applicants whose body fat falls between 26.1 to 32 % for males or 36.1 to 42

% for females must attend the Future Sailor Preparatory Course (FSPC) at RTC.

Note 3: Height waivers for applicants above 80 inches or below 57 inches are not

authorized.

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Note 4: Height eligibility will be based on the height documented on the MEPS physical.

Rounding up to the next whole inch is not authorized.

Note 5: Weight eligibility will be based on the weight and height documented on the

MEPS physical. (No Exceptions!) Round height to the next whole inch for weight

eligibility determination.

Note 6: Recruiters are responsible for ensuring future Sailors remains within the Navy

height, weight, and body fat standards throughout their time in DEP and will not ship any

future Sailor to RTC exceeding standards.

Note 7: Applicants who exceed maximum weight may transfer to TPU Great Lakes

provided their body fat content does not exceed 26% (males) or 36% (females).

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SECTION 9

CONDUCT REQUIREMENT

020901. Purpose. The moral character of an applicant must be determined:

a. To prevent enlistment of persons whose social habits, such as theft, arson, resistance to

authority, etc., are a threat to unit morale and cohesiveness.

b. To screen out persons who would likely become serious disciplinary problems in the

Navy, and who would consequently divert resources from the performance of military missions.

c. To assure enlistees and their parents that the enlistee will not be serving in an

organization that accepts persons with undesirable criminal behavior or histories.

020902. Criteria. Applicants with no criminal convictions, fines, or periods of restraint are

morally eligible for enlistment; however, any voluntarily disclosed, self-admitted, or recruiter

discovered form of police or criminal involvement by an applicant warrants further investigation

and may be grounds for disqualification. In such cases, conduct waivers may be considered per

chapter 3.

020903. Definitions. The court-related terms are defined in subparagraphs 020903a through

020903k to assist in determining an applicant's qualifications.

a. Adverse Juvenile Adjudication

(1) Determination by a judge or jury in juvenile court proceedings that the juvenile is

guilty of, or that the individual committed the acts alleged in the petition or complaint, based

either on the merits of the case or on the juvenile's admission of guilt or plea of guilty, and that

the determination was recorded in the court's records, and

(a) Regardless of whether sentence was then imposed, withheld, or suspended, and

(b) Regardless of subsequent proceedings in the same case to delete an initial

determination of guilt from court records, based on evidence of rehabilitation or a satisfactory

period of probation or supervision. Examples of "subsequent proceedings" used in juvenile

courts in the United States are: "expunging," "record sealing," reopening the case to change the

original finding of "guilty" or "delinquency," or the plea of "guilty" or admission of the truth of

the allegations in the petition to "not guilty," dismissal of the original petition, setting aside the

adjudication of "delinquency." Such subsequent proceedings merely recognize rehabilitation and

do not alter the fact that the juvenile committed the act for which the individual was tried.

(2) The term "adverse juvenile adjudication" is adjudication as a juvenile delinquent,

wayward minor, youthful offender, delinquent child, juvenile offender, incorrigible, and a

declaration of the juvenile as a ward of the court, or an award of probation or punishment by a

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juvenile court as a result of an offense. The term "ward of the court," does not include the

adjudication of a juvenile as a "dependent,” as "neglected," or as "abandoned."

(3) For purposes of a waiver, processing will be based on the severity of the specific

offense(s) for which an applicant was adjudged or convicted. The severity of the offense(s) will

be determined by the tables 2.14 through tables 2.17, or by the notes contained therein if the

offense is not specifically listed by name. Once the request for a conduct waiver is at the proper

decision level, factors such as the applicant's age at the time of the offense, the actual sentence

imposed by the court, etc., will be considered.

b. Community Service. A sentence of a specific amount of labor to be performed for the

benefit of the community at large. Community service is a form of fine or restitution, but is not a

form of restraint. Applicants who have been directed by judicial authority to perform

community service are ineligible for enlistment until such service has been completed and the

appropriate waiver has been granted. No person will perform any type of community service at

any Navy Recruiting Office or recruiting facility. No exceptions.

c. Conviction

(1) Determination of "guilty" by judge or jury, based either on the merits of a case or on

defendant's plea of "guilty" or "nolo contendere:"

(a) Regardless of whether sentence was then imposed, withheld, or suspended.

(b) As a general rule of thumb, any requirements imposed by judicial authorities will

be viewed as a conviction for enlistment purposes. Pretrial intervention or diversionary

programs will be considered a "conviction.” Similarly, requirements imposed by law

enforcement officials, (e.g., police, sheriffs, deputy sheriffs, or state troopers), will be viewed as

a non-judicial administrative action. The key question is: "Was there involvement by judicial

authorities?"

(2) Convictions or charges that have been reduced for expediency, as in "plea-

bargaining,” or plea to a reduced or lesser charge will be waived at the level appropriate for the

adjudicated or convicted charge(s). Caution in these matters is to ensure no “recruiter

impropriety or involvement” with judicial authorities prior to the court conviction phase.

d. Expungement. Some states have established procedures for the subsequent "expunging

of the record,” "dismissal of charges,” or "pardon" upon evidence of rehabilitation of the

offender. Such action has the legal effect of extinguishing the initial "conviction" or "adverse

juvenile adjudication" so that under state law the applicant has no record of conviction or adverse

juvenile adjudication. In spite of this action, the record must be revealed and a waiver of the

applicant's disqualification(s) is required at the proper enlistment decision level.

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e. Felony (also referred to as a “major misconduct” offense in this manual)

(1) A "felony" is defined as a conviction or adverse adjudication by civil authorities

(foreign or domestic), or action taken which is tantamount to a finding of guilty of an offense for

which the maximum penalty is confinement under state or local law exceeding one year. Refer

to offenses listed in tables 2.14 through tables 2.17 for general felony offenses.

(2) An offense is classified a "felony" without regard to the offender's age when the

offense was committed, or whether the offense was disposed of by juvenile or adult criminal

proceedings. A felony charge that is adjudicated as a felony which is amended later to a lesser

offense classification will be considered a felony for enlistment waiver purposes. Any applicant

arrested, charged, cited, or adjudicated with a felony offense regardless of final offense

disposition or adjudication rendered by any court or civil authority must be referred to

NAVCRUITCOM 00J for a mandatory NAVCRUITCOM offense classification determination.

f. Nolo Contendere. "Nolo Contendere" is a plea made by a defendant in a criminal action

equal to an admission of guilt. With this plea a defendant is subject to punishment but leaves

open the possibilities for denial of the alleged facts in other proceedings. Nolo Contendere pleas

are considered adverse adjudications for enlistment or affiliation processing.

g. Probation. Probation is the suspension of a sentence of an individual convicted of an