1
PowerPointPowerPoint
and Multimediaand Multimedia
By Jim Gordon
September, 2008
Your RequestsYour Requests
• Improved presentations
•
Learn how to create better
• How to's of adding sound,
etc.
•
Learn
how
to
create
better
lectures
• Enhance my presentations
and learn new skills in using
pictures, sounds and video!
• Expanding my PowerPoint
abilities specifically with
etc.
• Integrating videos into the
PowerPoint presentations
• Embedding video into ppt
• Combine some pictures to a
small movie and embed to
the PowerPoint presentation
2
abilities
specifically
with
regard to sounds and movies
Incorporate movie clips
the
PowerPoint
presentation
2
AgendaAgenda
Introductions
Hyperlinks
Output
UBlearns
Copyright
Images
Audio
Video
Web
Printing
Discs
2 Breaks!
1hr & 2hr
3
Moving from 2003 to 2007Moving from 2003 to 2007
New interface layout
Nfld
N
ew names
f
or o
ld
Same features
Interactive change-over tool
http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx?pid=CH100668131033
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3
HyperlinksHyperlinks
Withi P t ti
Action Settings
Insert > Hyperlink
Withi
n
P
resen
t
a
ti
on
External Links
Insert
>
Hyperlink
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View > Master > Slide Master
AgendaAgenda
Copyright RegulationsCopyright Regulations
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Copyright regulations should always be
considered when using someone else’s work
http://ublib.buffalo.edu/libraries/copyright/
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Fair UseFair Use
OK in a face-to-face seated class
OK in UBlearns (not a public web site)
OK
ttlhlik
OK
t
o use ex
t
erna
l
h
yper
li
n
k
s
Not Fair Use - Using enough to prevent a sale
If you think - “I’m doing this so my students do
not have buy it” then it is not fair use
Probabl
y
Not Ok -
p
resentation to the
p
ublic
7
y
pp
Fair use web sites: UB and Wikipedia
http://en.wikipedia.org/wiki/Fair_use
AccessibilityAccessibility
Federal and state laws mandate that the content of
all media created by government institutions be
all
media
created
by
government
institutions
be
accessible to everyone regardless of disability
http://www.oft.state.ny.us/policy/s04-001
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PicturesPictures
Sources:
The Library
Digital Juice
Scan Pictures
Files
Web Pages
Clip Art
Collections
Ubdigit
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Almost all common picture types are supported
Be aware of file sizes
Use a picture editor (e.g. Photoshop) to scale pictures
72 to 150 dpi for web and on screen presentations
150 dpi and up for printing and enlarging
Inserting a PictureInserting a Picture
Drawing toolbar
Insert Picture button
Avoid copy & paste/cut and paste
Causes display problems in PPT for
Windows
This problem was resolved in PowerPoint 2007 & 2008
D
dtithiP Pitt
1010
D
o copy an
d
pas
t
e w
ithi
n
P
ower
P
o
i
n
t
t
o
re-use pictures
All objects are in layers - newest on top
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Hands-OnHands-On
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Insert Lots of PicturesInsert Lots of Pictures
Windows PowerPoint
Insert > Pictures > New Slide Show
Image Importer Wizard
Add-In (3rd Party)
http://skp.mvps.org/iiwfeat.htm
Macintosh PowerPoint
InsertPicture
Add
In (3rd Party)
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InsertPicture
Add
-
In
(3rd
Party)
http://www.agentjim.com/MVP/PowerPoint/ppt2004.htm
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35mm Negatives and Slides35mm Negatives and Slides
Convert to digital format at the DLC
Digital Library Cente
r
South Campus, B2 Abbott
North Campus, 212 Capen
Share Pictures
UB
digit
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UB
digit
http://ubdigit.buffalo.edu/
Picture EffectsPicture Effects
Select a picture
Picture toolbar
>
Effects (Macinotsh only)
Picture
toolbar
Effects
(Macinotsh
only)
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Embed vs LinkEmbed vs Link
Embed
Incorporated into
Link
File path is stored (not the
thi it lf)
PowerPoint file
Default for pictures
Sounds - special case
Video - never
thi
ng
it
se
lf)
Option for pictures
Sounds - special case
Video - always
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The linked image canno t be display ed. The file may h ave been mov ed, renamed, or deleted. Verify that the link po ints to the correct file and location.
DiscussionDiscussion
Pictures
5 Minute Break
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TemplatesTemplates
Thousands of free templates are available
Library, Indezine, Microsoft On Line
Make your own
Use Slide and Notes Master
File > Save As Template
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Hands On
Sound File TypesSound File Types
It makes a difference
.WAV files are the only kind that PowerPoint
thinks of as “sound” files
All other types are considered “movie” files
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Size MattersSize Matters
2003
Tools
2003
Tools
2007
Office Button
2007
Office Button
2004
PPit
2004
PPit
Tools
Options
General
Tools
Options
General
Office
Button
PowerPoint Options
Advanced
-Save
Office
Button
PowerPoint Options
Advanced
-Save
P
ower
P
o
i
n
t
Preferences
General
P
ower
P
o
i
n
t
Preferences
General
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WAV files 10 mb or larger will be linked, always
SoundsSounds
Make a sound that plays when you click on a
it h
p
i
c
t
ure or s
h
ape
Action settings example
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Narration (entire Slide Show)Narration (entire Slide Show)
SlideShow > Record Narration
Sets timings while you talk
Creates a sound object on each slide
Choice of Linked or Embedded sounds
To adjust timings
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To
adjust
timings
Use Slide Sorter View > Right-click > Slide
Transition or Slide Show > Slide Transition
Narration (single slide)Narration (single slide)
Insert > Movies & Sounds > Record Sound
Narration is embedded
Customize Menu > Record Sound
Default - Play when sound icon is clicked
Right-click > Custom Animation > Action >
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Play > On click/With Previous/After Prev
Sound icon can be moved off the visible area
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External Audio -Sound EditorExternal Audio -Sound Editor
Free!
http://audacity sourceforge net/
Free!
http://audacity
.
sourceforge
.
net/
Export > Options > uncompressed WAV
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Add MusicAdd Music
Insert > Sound > From File (WAV format)
Insert > ClipArt
Insert > Movie > From File (MP3, others)
Music Folder = iTunes
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Play Music Through PresentationPlay Music Through Presentation
http://pptfaq.com/FAQ00047.htm
Different instructions for various versions of
PowerPoint
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DiscussionDiscussion
Sounds
5 Minute Break
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VideoVideo
Ink on paper can make great books or boring tomes
It’ t th t h l th t tt
It’
s no
t
th
e
t
ec
h
no
l
ogy
th
a
t
ma
tt
ers
- it’s the presentation
PowerPoint has wide capabilities
When was the last time you were PowerPointed
to death?
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to
death?
QuickTime
™
and a
QuickTime
and
a
decompressor
are needed to see this picture.
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http://youtube.com/watch?v=Rp8dugDbf4w
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YouTube to PowerPointYouTube to PowerPoint
YouTube videos are usually Adobe Flash flv
YouTube
videos
are
usually
Adobe
Flash
.
flv
files and can not be saved directly with a
right-click
Step #1 Save the video
S
t
ep
#
2
Co
nv
e
rt th
e
vi
deo
t
o
wmv f
o
rm
a
t
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S ep # Co e e deo o o a
Step #3 Insert into PowerPoint
Step #1 Save a VideoStep #1 Save a Video
Microsoft Windows:
Use FireFox web browser
Tools > Add-ons
Get Extensions
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Install a capture add-onInstall a capture add-on
Search for YouTube
Lots of add
-
ons!
Lots
of
add
ons!
Search for Fast Video Download
Click Add to FireFox
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Click Install Now
Click Restart FireFox
Capture a short videoCapture a short video
Go to this URL
http://youtube.com/watch?v=pyLTqBARFt8
Click the Fast Video Add-on button
Save the file
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Step #2 Convert the file to WMVStep #2 Convert the file to WMV
3rd party application required
Export to WMV
Do not use sound compression
Do
not
use
sound
compression
Use medium quality
http://fileconverter.org/
Free. Slow as molasses. Low quality output
http://www.applian.com/replay-converter/index_flv.php
$30 and has a free trial
http://www.dvd-ppt-slideshow.com/ppt_to_dvd/
$
80 and has a free trial
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$
http://www.geovid.com/Presentation_to_Video_Converter/
$100, no free trial
http://www.sameshow.com/powerpoint-to-video.html
$50 and has free trial
Sorenson Squeeze at Teaching and Learning Center
Mac UsersMac Users
Install Tooble (free)
Downloads YouTube videos to Movies folde
r
http://www.tooble.tv/
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Converts to standard MPEG (QuickTime)
Adds videos to iTunes (optional)
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Tooble’s creatorTooble’s creator
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The Conversion ProblemThe Conversion Problem
Yo T be ideos are in Adobe Flash format
Yo
u
T
u
be
v
ideos
are
in
Adobe
Flash
format
and have an FLV extension
Tooble saves videos with an MPEG
extension
PowerPoint uses AVI and
WMV
for
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PowerPoint
uses
AVI
and
WMV
for
cross-platform compatibility
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Converting Media TypesConverting Media Types
Audio
A
udacity
Video
Apple QuickTime
Sorenson Squeeze
Windows Media Player and many others
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Windows
Media
Player
and
many
others
High end PC and Mac hardware &
software is available for you to use at
the TLC both North and South Campus
Step #3 Insert into PowerPointStep #3 Insert into PowerPoint
In PPT use Insert > Movie > From File
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Step #3 - MacintoshStep #3 - Macintosh
View > Toolbars > Movie
Cli k I t M i B tt
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Cli
c
k
I
nser
t
M
ov
i
e
B
u
tt
on
Set other movie options
Avoid “Talking Heads”Avoid “Talking Heads”
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Use audio if your video is just someone talking
Use text if voice does not add value to the experience
Remember compliance with disabilities rules
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Other MoviesOther Movies
Commercial DVDs
can be converted to
WMV
Commercial
DVDs
can
be
converted
to
WMV
Use equipment in the TLC
Can use “ripper” software
OK to use at least 10% of content in a course
for Fair Use
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for
Fair
Use
Distributing Multimedia PPTDistributing Multimedia PPT
Be conscious of linked items
Be conscious of overall file sizes
Email is probably not an option
Good options:
Burn to CD or DVD (TLC, ITS, Kinko’s)
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iChat Theater, AIM, Yahoo, MSN, etc
Mac or Windows File Sharing
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Avoiding Linking ProblemsAvoiding Linking Problems
Mac
File > Save As > PowerPoint Package
Windows PowerPoint 2007
Office button > Publish > Package for CD
Windows PowerPoint 2003
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Next slide
Windows PPT 2003 MediaWindows PPT 2003 Media
Before creating any links the presentation
must be saved to a presentation folder
ff
Media
f
iles must be in the same
f
older as the
presentation .ppt file
At the same directory level
Not in a subdirectory
A
ll media files must be
p
resent before makin
g
links
4444
p
g
to them
Insert > Movie or Sound > From File
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After Linking…After Linking…
If a media file name is changed the link will break
If a media file is moved to any other directory
location the link will break
If the directory structure is changed the link may
4545
break
Output ConsiderationsOutput Considerations
Presentation Content
Simple: Text and Pictures
Audience
UB affiliates
Simple:
Text
and
Pictures
Sounds and movies
Delivery methods
UBlearns
Disc
Kiosk
UB
affiliates
All have PowerPoint
Outside UB
Free PowerPoint Player
OpenOffice
Edit ability
4646
Kiosk
File types
User experience
View only?
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Simple Presentation via WebSimple Presentation via Web
Use UBlearns
Distribute the PowerPoint file (.pps)
Course in UBlearns Example:
Control Panel > Content Area > Add Item
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Students see:
PPT with Linked MultiMedia
via UBlearns
PPT with Linked MultiMedia
via UBlearns
Remember the Package Folder?
Zip the folder then distribute the Zip file
Windows: Use Winzip
Macintosh: Right-click folder > Compress
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Large PowerPoint Files
10mb+
Large PowerPoint Files
10mb+
Put media files into UB’s Streaming Server
http //stream b ffalo ed
http
:
//stream
.
b
u
ffalo
.
ed
u
Instead of File > Insert or insert via Movie toolbar,
use web hyperlinks to the server
Or distribute the presentation via CD or DVD
Free duplication at ETC (DIY, N & S Campus)
Nilf tUBMi (D
ff i UB
4949
N
om
i
na
l
f
ee a
t
UB
Mi
cro
(D
rop-o
ff
serv
i
ce,
UB
Commons
Nominal fee at ITS (Drop-off service, 24 Capen
and )
UBlearns Best PracticeUBlearns Best Practice
Cope with students who
print presentations
To make grayscale PDF
Microsoft Windows
print
presentations
Recommendation: Also
distribute a grayscale
PDF version of
handout or slide notes
of presentation
Pi t f t
Microsoft
Windows
File > Print > Handouts
Select PDF printer
Requires 3rd party software
such as Adobe Acrobat,
shareware or freeware
Apple Macintosh
5050
P
r
i
n
t
s
f
as
t
er
Cuts down on queue
times
File > Print > Handouts
PDF
Compress PDF
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Instructional video examplesInstructional video examples
Student created digital storytelling (Miller)
Student review course lectures (Piech
)
Braille Note online tutorial (Beaver
)
Tour of virtual environments (UB 2020 flyover
)
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DiscussionDiscussion
5252
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MultiMedia SourcesMultiMedia Sources
Health Sciences Library (basement)
A
rts & Sciences Library (2nd floor capen)
Blockbuster, Netflix, etc.
Public Libraries
Make your own (or have students make them)
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Video and still cameras are available for
loan at the TLC
PowerPoint LinksPowerPoint Links
PowerPoint Magician
http://www.powerpointmagician.com/#_Articles_and_Tutori
Awesome
http://www.powerpoint-graphics.com/index.htm
als
Microsoft Free Stuff
http://office.microsoft.com/home/office.aspx?
Microsoft Macintosh
http://www.microsoft.com/mac/products/powerpoint2008/de
fault.mspx#/themes_templates/
PowerPointed
FAQ
http://www.rdpslides.com/pptfaq/
Workbench
http://www.powerpointworkbench.com/
OfficeOne
http://officerone tripod com/index html
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http://www.powerpointed.com/
Indezine Magazine
http://www.indezine.com/
http://officerone
.
tripod
.
com/index
.
html
Answers
http://www.powerpointanswers.com/
MVP
http://www.mvps.org/skp/
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Evaluation FormsEvaluation Forms
Please fill out an evaluation form
Thank you for attending
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