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Penn Pipeline Programs
Summer 2023 Resource
Packet
Compiled by the
Vice Provost for Student Engagement
and prepared by colleagues from the following:
Division of Business Services
Division of Finance
Office of General Counsel
Division of Human Resources
Division of Information Security
Division of Information Systems and Computing
Lesbian Gay Bisexual Transgender Center
PennCard Center
Penn Libraries
Division of Public Safety
Division of Recreation and Intercollegiate Athletics
Office of Risk Management and Insurance
Student Health Service
Division of University Life
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Contents
Penn Pipeline Program Resource Member List ...................................................................................... 3
Division of Business Services – Hospitality Services - Penn Transit and Parking ................................. 5
Division of Finance - Office of Risk Management and Insurance .......................................................... 9
Office of General Counsel ....................................................................................................................... 10
Division of Human Resources ................................................................................................................ 16
Division of Information Security ............................................................................................................. 22
Division of Information Systems and Computing ................................................................................. 26
Lesbian Gay Bisexual Transgender Center ............................................................................................ 30
PennCard Center ..................................................................................................................................... 33
Penn Libraries .......................................................................................................................................... 36
Division of Public Safety .......................................................................................................................... 38
Division of Recreation and Intercollegiate Athletics ............................................................................. 45
Student Health Service ............................................................................................................................ 48
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Penn Pipeline Program Resource Member List
Division of the Vice Provost for Student Engagement
University of Pennsylvania
St. Leonard’s Court | 3819
-33 Chestnut St, Suite 110
Philadelphia, PA 19104
-3171
Dr. Valarie Swain Cade McCoullum (Convener)
Vice Provost for Student Engagement
Provost’s Distinguished Fellow, Graduate School of Education
DIVISION
/OFFICE
REPRESENTATIVE
EMAIL ADDRESS
DIVISION
of BUSINESS
SERVICE
S
Jeff Barta
General Manager
, Hospitality Services
DIVISION
of BUSINESS
SERVICES
Douglas Berger
Executive Director, Division of Business
Services
DIVISION
of BUSINESS
SERVICES
Pamela Lampitt
Director of Business Services, Hospitality
Services
DIVISION
of FINANCE
Ben Evans
Associate Vice President,
Office of Risk
Management & Insurance
OFFICE
of
GENERAL COUNSEL
Sean Burke, JD
Associate General Counsel, Office of General
Counsel
DIVISION
of HUMAN
RESOURCES
Jessica Lesovitz
Associate Director, Recruitment Services
,
Division of Human Resources
DIVISION OF INFORMATION
SYSTEMS & COMPUTING
Stephanie Riley
IT Project Leader/Interim Lead, IT Learning
Solutions Team
sdriley@upenn.edu
LESBIAN GAY BISEXUAL
TRANSGENDER CENTER
Malik Muhammad
Associate Director, LGBT Center
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PENNCARD CENTER
Chris Horrocks ’13
Acting
Director of Campus Card ID Services,
PennCard Center
PENN LIBRARIES
Alexandrea Glenn
Student Engagement
Librarian,
Penn Libraries
PENN LIBRARIES
Rebecca Stuhr
Associate
University Librarian for Academic
Engagement & Director of Arts and Culture
Libraries
, Penn Libraries
DIVISION
of PUBLIC SAFETY
P
aige Wigginton, Ed.D.
Director of Special Services, Division of Public
Safety
DIVISION
of RECREATION AND
INTERCOLLEGIATE ATHLETICS
(DRIA)
Joe Haughey
Assistant Athletic Director, Business
Development, Division of Recreation and
Intercollegiate Athletics
DIVISION
of RECREATION AND
INTERCOLLEGIATE ATHLETICS
(DRIA)
Erica Hildenbrand
Director of Recreation Programs, Division of
Recreation and Intercollegiate Athletics
STUDENT
HEALTH SERVICE
Erika Gross
Chief Operating Officer for Wellness Service
,
Student Health Service
OFFICE
of UNIVERSITY LIFE
Sharon Smith
Associate Vice Provost for University Life,
Office of University Life
DIVISION
of the
VICE PROVOST
for STUDENT
ENGAGEMENT
Dann Truitt
Chief of Staff to the VPSE
DIVISION
of the
VICE PROVOST
for STUDENT
ENGAGEMENT
Julia (Wenting) Cai
Associate Director, Senior Counselor
, Talent
Search Program
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Division of Business Services – Hospitality Services - Penn Transit and Parking
PENN TRANSIT INFORMATION
Penn Bus West
Penn Bus West operates Monday through Friday from 5 p.m. to 12 a.m., year-round except
for holidays observed by the University of Pennsylvania. Passengers from Penn, Drexel,
University of the Sciences and the University of Pennsylvania Health System (UPHS) need
only show a valid institutional ID to ride Penn Bus for free. Penn Bus will pick up and
deliver passengers only at designated Transit Stops on campus, and at certain intersections
with a stop sign or traffic light along its off-campus route.
Penn Bus East
Penn Bus East operates Monday through Friday from 5 p.m. to 12 a.m., year-round except
for holidays observed by the University of Pennsylvania. Passengers from Penn, Drexel,
University of the Sciences and the University of Pennsylvania Health System (UPHS) need
only show a valid institutional ID to ride Penn Bus for free. Penn Bus will pick up and
deliver passengers only at designated Transit Stops on campus, and at certain intersections
with a stop sign or traffic light along its off-campus route.
Penn Accessible Transit (PAT)
Penn Accessible Transit (PAT) is a service of Penn Transit, which provides transportation
within service boundaries for persons with disabilities. To obtain pre- approval to use
PAT, contact the Office of Affirmative Action if you are faculty or staff. Students should
contact the Office of Student Disabilities Services.
Pennovation Works Shuttle
Penn Transit Services provides on-demand shuttle service to Pennovation Works. "To
door" services are provided from five of Penn Transit Stops on Penn’s main campus
directly to the Pennovation Works Complex location they wish to visit. To request a
ride, passengers may call 215.898.RIDE (7433). Riders will be asked to provide their
name, telephone number, pick-up location and drop-off destination.
• All Penn community members holding a valid PennCard may use this complimentary shared-ride
service.
• The Pennovation Works Shuttle is available Monday – Friday from 8 a.m. to 6
p.m. From 6 p.m. to 3 a.m., seven days a week, members of the Penn Community
can use the On-Call Evening Shuttle to travel to/from Pennovation Works.
• The Pennovation Works Shuttle picks up at the DRL, Food Court, Penn Bookstore, Pottruck
Fitness Center, and the Hill Pavilion. For a map of transit stop locations, click here.
• Pick up times may be up to 20 minutes from the time the service request is logged. Operations may
be impacted due to inclement weather, traffic, and number of calls in queue.
• Group ridership is limited to the vehicle capacity—10 passengers. Groups of 11 or more need to
request Penn Charter Bus Services. Please go to our online charter service reservation form to
request Charter Bus Service.
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Penn Shuttle West
Penn Shuttle West (Spruce West Shuttle and Walnut West Shuttle) provide transportation free of charge
to and from Transit Stops and West Philadelphia within defined boundaries for faculty, staff and students
from Penn, the University of the Sciences and the University of Pennsylvania Health System (UPHS).
Passengers need to show their institutional ID to board the shuttle. Penn West Shuttle (Walnut and
Spruce) run in the evening, seven days a week, year round except for Penn-recognized holidays.
To use the Penn Shuttle West from a West Philadelphia location call 215-898-RIDE (7433) during
service hours. (See instructions on how to use our on-call shuttle service.). You can also catch the Penn
Shuttle at West at the transit stops listed below during service hours and tell the driver the address to
which you wish to go.
Penn Shuttle East
Penn Shuttle East provides transportation free of charge to and from Transit Stops and Center City
within defined boundaries for faculty, staff and students from Penn, the University of the Sciences and
the University of Pennsylvania Health System (UPHS). Passengers need to show their institutional ID
to board the shuttles. Penn Shuttles run in the evening, seven days a week, year round except for Penn-
recognized holidays.
To use the Penn Shuttle East from a Center City location call 215-898-RIDE (7433) during service
hours. (See instructions on how to use our on-call shuttle service.) You can also catch the Penn Shuttle at
East at the transit stops listed below during service hours and tell the driver the location to which you
wish to go.
FMC Shuttle
Penn Transit Services currently operates a pilot program providing free transportation between the FMC
Tower and designated transit stops on campus. This service is available to valid PennCard holders and
provides a convenient option for those needing to travel between the Penn offices at the FMC Tower and
campus.
The FMC Shuttle runs from 8:45 a.m. until 5:15 p.m.; Monday - Friday. It departs from the FMC Tower
stop at 30th and Walnut Streets on the half-hour and takes between 15 and 25 minutes to complete its
route.
(LUCY®)
LUCY-Loop through University City, operated by SEPTA, makes multiple stops between Penn’s
Campus and 30th Street Station, Monday - Friday, excluding major holidays, from 6:10 a.m. to 7 p.m.
LUCY® is free of charge to PennCard holders. Visit www.universitycity.org for information about
routes and schedules. This shuttle service is managed by the University City District, and is free for
students, faculty and staff at University of Pennsylvania, University of Pennsylvania Health System
(UPHS), University City Science Center and Children's Hospital of Philadelphia who present their
institutional ID cards. All others can ride LUCY with standard SEPTA fare
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Using the Different Evening On-Call Shuttle Services
How to use an on-call shuttle from off campus to campus
Step 1. Request an on-call evening shuttle
Request service by calling (215) 898-RIDE/7433. Provide the dispatcher with your name, exact location,
and destination.
Note: Penn Shuttles can hold up to 14 passengers. For large groups, please alert the dispatcher to the
number. Shuttles will be dispatched to accommodate the group as soon as possible.
Step 2. Wait inside for shuttle's arrival
Wait inside the building if possible. You can expect your shuttle within 20 minutes. Have your ID ready
to present to the driver. Your shuttle will arrive 15 to 20 minutes after your call. It will wait three minutes
outside of your location and will use a horn if requested.
Step 3. The shuttle will take you to campus
Have your PennCard ready to show the driver and confirm your destination with the driver upon
boarding the shuttle. If you are traveling to campus, the shuttle will drop you off at a Campus Transit
Stop.
Step 4. Use a Walking Escort if needed
Call Penn Walking Escort Service at (215) 898-WALK/9225 or 8-WALK/9225 if you would like an
escort to your final destination after drop-off at a Campus Transit Stop.
How to use an on-call shuttle from off campus to another off campus location (available only
in West Philadelphia).
Step 1. Request an on-call evening shuttle
Request service by calling (215) 898-RIDE/7433. Provide the dispatcher with your name, exact location,
and destination.
Step 2. Wait inside for shuttle's arrival
Wait inside the building if possible. You can expect your shuttle within 20 minutes. Have your ID
ready to present to the driver.
Step 3. Your travel plan will depend on your destination
If you are traveling to an off-campus location within the same shuttle area the shuttle will take you to your
destination.
If you are traveling to an off-campus location within a different shuttle area, the shuttle will take you
to a campus transit stop where you can then transfer to a shuttle serving your destination. (For
example, if you are in the West Shuttle area but your final destination is in the East Shuttle area).
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Travel to Destinations North of Market Street (On-Call Shuttle)
Passengers may use the Penn North On-Call Shuttle to travel to destinations north of campus (Spring
Garden to Market 43rd to 31st) seven days a week from 6 p.m. to 3 a.m. Ride requests for the on-call
shuttle service can be made from both on and off-campus locations. Follow the steps outlined above.
Travel to 30th Street Station (On-Call Shuttle)
Passengers may use the Penn North On-Call Shuttle to travel to 30th Street Station seven days a week
from 7 p.m. to 3 a.m., Monday through Friday and 6 p.m. to 3 a.m. Saturday and Sunday. Ride requests
for the on-call shuttle service can be made from both on and off-campus locations. Follow the steps
outlined above. Please note: riders may also use LUCY service to get to 30th Street station from 6 a.m.
to 7 p.m. Monday through Friday.
Early Morning Service
A limited on-call service provides safe transportation from Campus Transit Stops only to off-campus
locations within the published Penn Transit Service Area from 3 a.m. to 7 a.m. Follow the steps
outlined above.
Note: Services are not provided after 3 a.m. to 30th Street Station.
https://cms.business-services.upenn.edu/transportation/schedules/evening-on-call-shuttle- service.html
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Division of Finance - Office of Risk Management and Insurance
Renters Insurance
Renters Insurance is a wise investment for college students & their families.
This same wise investment is applicable to those participating in summer
camps that take place on college campuses. Personal items that are stolen or
damaged by a covered cause of loss can be replaced, subject to a low
deductible. Renters Insurance also protects students financially from
unintentional damages they may cause to their residence hall or bodily injury
they may cause to others for which they are legally liable. Insurance can be
purchased for a terms as short as one week up to annual terms. The Renters
program offered by GradGuard is recommended by the University. Visit
https://gradguard.com/renters/penn to learn more.
Social Media
Guidelines on social media policy, please
reference https://almanac.upenn.edu/archive/volumes/v59/n12/media.html
Electric Scooters
The operation of electronic scooters on city streets and sidewalks in the
Commonwealth of Pennsylvania is illegal. The University follows these rules and
also considers operation of electronic scooters anywhere on its property to be
illegal. In addition, the fact that they are powered by lithium batteries, charging
such batteries in university housing presents a potential fire hazard.
Please encourage camp participants to not bring electronic scooters to campus.
The University will not take responsibility for them. Guidelines on power tools
and/or involve activities in a lab setting, please contact EHRS as a resource. The
contact for EHRS is:
Joseph R. Passante, CIH, CHO
Director, Environmental Health & Safety
University of Pennsylvania
215.746.6550 (o)
joe@ehrs.upenn.edu
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Office of General Counsel
[Sample] Summer Program Participant Agreement
I,____________________, am a participant in the following online summer program presented by the University
of Pennsylvania:
[Name of program and brief description]
The dates of this program are: [Dates of participation]
As a condition of my participation in this program, I agree to and understand the following:
1. I will abide by these rules and any program rules. As a parent or guardian, I will ensure that my child follows
these rules and program rules.
2. I understand the possession, use, consumption, or sale of any drug (including cigarettes and alcohol, but not
including prescribed medication if used as prescribed) is strictly prohibited and a criminal act under United States
law. I agree not to depict any use or consumption of drugs or alcohol in any virtual setting.
3. I will not photograph or record the image or sound of any program session or any other participant at any time.
4. I will attend program activities as required. In the event my child is under 13 years of age, I will ensure he or
she is supervised during program participation.
5. I will treat each person in the program with courtesy and respect, including respect for privacy. Bullying,
hazing, and threatening, abusive, or harassing behavior or language are strictly forbidden, whether on campus, in
a virtual program setting, or through other means of communication, such as text messages, chat, etc.
6. I will respect University property and act responsibly on campus and online. I understand that I am responsible
for any damage that I may cause to property.
7. I understand that all sexual and/or pornographic activity or communication is strictly forbidden.
8. I understand the possession, use, handling, or sale of any type of weapon is strictly prohibited. I understand that
I must immediately notify my program director or security liaison should I become aware of another student
having possession of a weapon.
9. COVID-19 Addendum: I understand that due to the ongoing nature of the COVID-19 pandemic, changes to
program rules, elements, scheduling, and/or individual participant eligibility requirements, and/or program
cancelations, may need to be made by the University of Pennsylvania and/or its agents from time to time in the
light of changing conditions; and my consent given hereby includes my consent to such responsive changes
and/or cancelations implemented by the University. I acknowledge and agree that the University retains the right
in its reasonable discretion to determine if and when program changes and/or cancelations warrant the issuance of
any full or partial refund. I understand the risks to me, my family, and my child associated with the transmission
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of respiratory disease, including but not limited to COVID-19, and my agreement to release, indemnify, and hold
harmless the University encompasses health and/or safety risks relating in whole or in part to such disease.
I have carefully read and understand this agreement. I have had the opportunity to ask any
questions I may have about the program and the rules I am hereby agreeing to follow. I
understand that if I fail to abide by any of the conditions in this agreement, I
may be
suspended or dismissed from the program immediately.
Student Signature: Date:
Parent/Guardian Signature: Date:
*Parent/Guardian signature not required if participant is 18 or older.
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Parent Permission Form for Minor Participants Online Summer Programs
My child, _____________________________, is participating in the ________________________________
online summer program hosted by the University of Pennsylvania, from______ to __________.
I have carefully read, understand, and have signed the Summer Program Participant Agreement. I also have
carefully read and understand the terms of this permission form and have had the opportunity to ask any questions
I may have.
I hereby give my permission for my child to participate in the program, and any and all of its activities, and agree
to release, indemnify, and hold harmless the University of Pennsylvania from and against any claim which I or
my son/daughter or any other person may have for any losses, damages or injuries arising out of or in connection
with my child’s participation in the summer program, including but not limited to injuries arising out of
negligence. It is agreed that my child’s participation is adequate consideration.
I consent to the collection of data, for the use and benefit of the program, regarding my child’s registration for and
participation in the program, including but not limited to identifying information, account information, technical
information regarding my device(s), and analytical data, pursuant to the privacy policy or policies of the software
used to conduct the program.
I understand that photographs, video recordings or audio recordings may be taken of me or my child during my
participation in this summer program by employees, students, or agents of the Trustees of the University of
Pennsylvania and may be used in connection with the University of Pennsylvania’s quality control or distribution
or promotion of its academic and public service programs to the general public. I authorize the University of
Pennsylvania to copy, exhibit, publish or distribute any and all such images and audio of me or my child, for
purposes of distributing or publicizing University of Pennsylvania programs or for any other lawful educational
purpose. In addition, I waive the right to inspect or approve the finished product, including written copy, wherein
my or my child's likeness appears.
COVID-19 Addendum: My permission as granted hereby includes an acknowledgement that due to the ongoing nature of
the COVID-19 pandemic, changes to program rules, elements, scheduling, and/or individual participant eligibility
requirements, and/or program cancelations, may need to be made by the University of Pennsylvania and/or its agents from
time to time in the light of changing conditions; and my consent given hereby includes my consent to such responsive
changes and/or cancelations implemented by the University. I acknowledge and agree that the University retains the right in
its reasonable discretion to determine if and when program changes and/or cancelations warrant the issuance of any full or
partial refund. I understand the risks to me, my family, and my child associated with the transmission of respiratory disease,
including but not limited to COVID-19, and my agreement to release, indemnify, and hold harmless the University
encompasses health and/or safety risks relating in whole or in part to such disease.
Student Signature:
Date:
Parent (or Legal Guardian) Signature: Date:
*A minor is any participant under 18 years of age.
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Trustees of the University of Pennsylvania Summer Programs WAIVER AND
RELEASE
In return for permission to participate in ___ Name of Summer Program ___ presented during the summer of
2022 by the University of Pennsylvania, and with the understanding that there are certain risks in
connection with such activity, and intending to be legally bound, the undersigned, as a participant in the
program and/or on behalf of the child participating for whom the undersigned is a parent or legal
guardian, hereby agrees to:
1. Release, waive, discharge and agree not to sue the Trustees of the University of Pennsylvania and all
its successors, assigns, affiliates, officers, directors, employees and agents (“Penn”) from all manner of
actions and causes of action, suits, debts, accounts, judgments, claims and demands whatsoever in law or
equity, and attorney’s fees, including all claims arising out of any incidents involving or allegedly
causing personal injury or emotional distress in any way by reason of participation in the program;
2. Assume any and all risks arising from his or her, or his or her minor child’s participation in the
program, including without limitation, the risks of bodily injury or property damage, the unavailability
of emergency medical care or the negligent or the deliberate act of another person.
3. Indemnify, defend and hold the Trustees of the University of Pennsylvania, its directors, officers,
employees and agents harmless from any and all claims, causes of action, damages, judgments, costs or
expenses that arise out of or relate to the negligent or intentional act or omission of the undersigned or
undersigned’s minor child.
4. COVID-19 Addendum: My permission as granted hereby includes an acknowledgement that due to the ongoing nature of
the COVID-19 pandemic, changes to program elements, scheduling, and/or individual participant eligibility requirements,
and/or program cancelations, may need to be made by the University of Pennsylvania and/or its agents from time to time in
the light of changing conditions; and my consent given hereby includes my consent to such responsive changes and/or
cancelations implemented by the University. I acknowledge and agree that the University retains the right in its reasonable
discretion to determine if and when program changes and/or cancelations warrant the issuance of any full or partial refund. I
understand the risks to me, my family, and my child associated with the transmission of respiratory disease, including but not
limited to COVID-19, and my agreement to release, indemnify, and hold harmless the University encompasses health and/or
safety risks relating in whole or in part to such disease.
Each of the undersigned expressly acknowledges that he/she has read and understands this Agreement and Release and signs
it freely and voluntarily.
Name of Participant (please print) Signature of Participant
Date _____
Name of Parent/Legal Guardian (please print) Signature of Parent/Legal Guardian
Date _____
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Notes and Recommendations for 2022 Summer Online Program Directors
1. Background checks: Background checks are required and, where obtainable, employees should
undergo the standard three-part background check required by Pennsylvania law. However,
pursuant to Act 18 of 2020, signed May 2020, the Commonwealth will permit employees who
are unable to obtain the fingerprint-based federal (FBI) criminal history record to commence
work under the following circumstances:
a. The individual has obtained the Pennsylvania criminal history and child-abuse
clearance, and has been a Pennsylvania resident for the past 10 years, or the
individual has obtained equivalent certifications from any other state in which he or
she has resided in the past 10 years;
b. The camp administrator documents the reason why the individual has been unable to
obtain the fingerprint-based federal criminal history record; and
c. The individual affirms in writing, using an affidavit in the form accompanying these
recommendations (see below), that she or he is not disqualified from employment, i.e.
has not been convicted of a disqualifying offense.
The foregoing constitutes a limited exception that will expire on December 31, 2020, or 60 days
after the governor’s emergency declaration has been lifted, whichever comes first; thus any
individual who remains employed past such time may not have direct contact with minors unless
and until the three-part background check has been completed. If at any time a program becomes
aware of information indicating an employee may possess a disqualifying criminal record, that
person may not be allowed to continue to work. Questions regarding background checks should be
directed to Jessica Lesovitz in the Office Human Resources (lesovitz@upenn.edu).
2. Programs must provide parents/guardians with notice of the websites and online services to
be used for content delivery and engagement with program participants; such notice should
include those websites’ and services’ notices of information and privacy practices (e.g.
https://zoom.us/privacy).
3. Programs should clearly define all employees’ roles for the online environment, including
supervisory responsibilities, who will “sit in” on program sessions, etc.
4. Program materials must provide clear instructions to parents/guardians on how to contact a
person with authority for the program, including telephone contact information.
5. Programs must prohibit staff from interacting with participants online outside of program
sessions; e.g., no “friending” youth using personal social media accounts; no texting from
personal phones. (The use of official program social media accounts for messaging or content
delivery to groups is approved.)
6. Program employees are forbidden from discussing during sessions personal issues,
inappropriate online material, drugs or alcohol.
7. Program employees must be aware how to report any instances of online bullying or
harassment consistent with Penn policy. Concerns regarding conduct of a potentially criminal
nature must be taken to the Division of Public Safety, Special Services, at 215.898.4481.
Other concerns must be documented on an incident report and forwarded to VPUL.
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8. Requests for accommodations or modifications in program materials for the purpose of
accessibility, if not easily granted, should be reviewed with the Office of the General
Counsel.
9. Programs must require employees to use approved login credentials on approved service
providers for content delivery and supervision of participants. Do not improvise with other
technical services (e.g. Facetime on a personal phone).
10. Programs should consult with technical support to remain aware of risks from unregistered
attendees (e.g. “zoombombing”).
11. Programs may record sessions to facilitate asynchronous learning, but should not capture,
use, or disclose images or recordings of minors for any purpose other than asynchronous
program content delivery or internal program quality evaluation.
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Your program
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Your program
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Frequently Asked Questions – Background Checks
What are the required searches to work with minors in Pennsylvania?
Pennsylvania State Criminal Search (PATCH),
Pennsylvania Child Abuse Search, and
FBI Criminal History Search.
Why do employees, faculty, staff, and students have to complete these searches?
The three-part clearance process is part of Pennsylvania’s Child Protective Service Laws, known as
PA-Act 153. This state statute requires all employees and volunteers with “a significant likelihood
of regular contact with children, in the form of care, guidance, supervision or training” to be
compliant with the three-part clearances. The University of Pennsylvania strictly enforces this
statute.
Who is responsible for conducting my background checks?
As stated in the University of Pennsylvania policy Protecting Minors on Campus Policy (upenn.edu)
, all background checks, valid for the purpose of employment, must be issued by Central Human
Resources. The university will not accept previously issued state searches (PATCH and PA Child
Abuse Search). The FBI Criminal History Search is transferable for the purpose of employment at
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the university. The document must be approved by Central Human Resources. Background
checks to work with minors are requested through The Central Human Resources website:
Protecting Minors on Campus (upenn.edu)
What type of work am I doing for the university (volunteer or employment)?
If you are an employee, faculty, or staff member working with minors on-campus you are not a
volunteer. If the interaction with the minor(s) is taking place during your workday, at your
workstation, and while you are representing the university you must complete the three-part
clearances with Central Human Resources.
Who is Hire Right and IDEMIA?
Hire Right is the background check vendor used by the university to conduct all background
checks.
IDEMIA is the Commonwealth provider used to conduct all fingerprint-based searches.
How long does it take to be cleared?
It takes between 2- 6 weeks for an applicant to be cleared.
How long are clearances valid?
For programs regulated under PA – Department of Human Services, the documents are
valid for 5 years.
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Division of Information Security
Guidelines for the Use of Social Media at Penn:
As a University community, Penn is committed to open expression and the free exchange of ideas.
Social media—such as forums, blogs, wikis, podcasts, online chats, Facebook, and Twitter—can be
exciting vehicles for facilitating this kind of open expression, while also raising new questions
about responsible use. Communications may occur faster and have greater permanence than an
author originally intended. Messages may be rapidly forwarded or multiplied, reaching individuals
beyond those intended or even known by the person posting.
And the lines between personal and professional accounts and comments may become more
easily blurred.
These guidelines aim to address issues that may arise regarding the responsible use of social media
in the context of Penn’s teaching, research, service, and administrative functions. Because this is a
rapidly changing area, we expect that new questions and guidelines may continue to arise; questions
about what is permissible may also be answered in existing Penn policies and other resources, links
to which are provided at the end of this document.
General:
When conducting Penn business—online and off—make sure to comply with Penn policies,
including but not limited to: Copyright Policy, Acceptable Use of Electronic Resources, Non-
Discrimination Policy, Sexual Harassment Policy, Solicitation and Distribution, Policy Prohibiting
Workplace Violence, Confidentiality of Records, etc. You are responsible for what you post.
Because of the powerful ability of social media to broadcast information worldwide, make sure to
protect all confidential, copyrighted and proprietary information to which you have access as part of
your employment at Penn. For example, never share on personal social media sites such information
as confidential student data (e.g., grades), patient data (e.g., health information), employee data
(e.g., performance information), Social Security numbers, or other data that could harm an
individual.
When conducting Penn business, only post photos, videos, essays, or other material that you own or
have permission to post.
Make sure that terms of the social media site are suitable for the work you are doing. For example,
some services store data in foreign countries, some respond to government requests for data without
notice to users, and some retain your data even after your account is closed. If this is a concern, you
may need to explore other options, such as a service with more protective practices by default, or
through an institutional agreement with Penn, or an in-house solution.
Social Media and Teaching:
Instructors who wish to use social media in courses should carefully consider student privacy,
including compliance with the Family Educational Rights and Privacy Act (FERPA). Most
information that identifies a student and is maintained by Penn, or by a Penn faculty member or agent
of Penn, is protected under FERPA. This protection may extend to student postings on
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social media course accounts. In addition, whether or not FERPA applies, privacy risks are often
significant on social media sites. As a result:
Instructors should use social media accounts for course-related communications only if there is a
good pedagogical reason to do so. If there is no such reason, it is recommended that student
participation be optional. Instructors should also consider whether an existing trusted service, such
as Blackboard, PennInTouch, or other University-sponsored Course Learning Management
system, could meet the same pedagogical goal.
Instructors should allow students to use aliases on social media sites if it is not necessary or
beneficial to the students to use their names or other identifiable information.
Faculty should notify students (in course descriptions and syllabi) of the use of social media in the
classroom, including whether students are expected to use social media as a component of the
class and whether student material will be shared with the class or with the public. They should
also caution students against posting personal or sensitive material and discourage students from
posting work to which they want to preserve their intellectual property rights.
Each social media site has Terms of Service that should be reviewed and evaluated before student
and instructional material is posted. These may (and often do) contain unfavorable terms regarding
privacy, security, the continued availability of the service and data, foreign and US government
access, technical support, and other issues.
Where Penn has a formal, institutional agreement with a social media provider, many of the risks
may be addressed and managed via this agreement. If you have questions about whether Penn does
or can attempt to have such an agreement with a social media provider, please contact the
Office of
General Counsel.
Social Media and Research:
Penn instructors and staff are strongly discouraged from using personal social media accounts in
connection with research study activities involving human subjects. When possible and permitted by
the Terms of Service, a separate social media account or page for the research study is advisable.
When a communication is recruiting individuals to participate in a research study or communicating
study-related information to enrolled participants, a duly authorized Institutional Review Board
(IRB) must approve that communication before it is posted. Penn researchers must abide by
individuals’ written consent, as directed and approved by a duly authorized IRB, including when
social media are involved. Such consent may include whether the research subject is aware of the
possible disclosure of personal information on social media sites and whether communications
using social media are permitted between members of the study team and research subjects. Any
communication between members of the study team and potential subjects or enrolled subjects
should diligently avoid including personal information. Any and all such discussions should occur
offline.
Social Media and Hiring:
Be cautious and use your best judgment about whether to use information found on social media
sites in hiring. Be aware that information found online about an individual may often be inaccurate,
unreliable, or out-of-date. If you need assistance with or have questions about employment
policies, contact the Division of Human Resources.
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Social Media and Personal Safety:
If you believe you have seen or read something online that may result in harm to an individual or
organization, apply the same judgment you would if overhearing or witnessing the event in person.
For assistance identifying or preventing an event that may threaten human safety or the destruction
of University property, contact the Division of Public Safety at (215) 573-3333.
Departmental and Other Organizational Accounts:
Make sure when setting up an “organizational” account that you are authorized to speak for the
organization. It should be clear to the viewer what organization is hosting the account—perhaps an
individual faculty member, department, center, or School. The use of the University’s name, shield,
logos or other insignia for personal or non-University related purposes is prohibited and is regulated
by the Office of the University Secretary. University Communications is the official voice of the
University and should be consulted if you are in doubt about the suitability of any message
reflecting on Penn. Make sure you have the time and resources to responsibly maintain and monitor
the use of the account.
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Resources:
University Policies generally can be found at www.upenn.edu/services/policies.php
Penn’s Privacy Office can be reached at (215) 573-4492. Privacy Policies and related information can be found
at www.upenn.edu/privacy
Penn’s Office of Information Security can be reached at securit[email protected]. See also
www.upenn.edu/computing/security
Penn’s Office of the Provost can be reached at (215) 898-7227. See also www.upenn.edu/provost
Penn’s Division of Human Resources can be reached at (215) 898-7281. See also www.hr.upenn.edu
Penn’s Division of Public Safety can be reached at (215) 573-3333. See also www.publicsafety.upenn.edu
Penn’s Office of University Communications can be reached at (215) 898-8721. See also
www.upenn.edu/pennnews
Penn’s Office of the Secretary can be reached at (215) 898-7005. See also
https://secure.www.upenn.edu/secretary
From Penn's Privacy Office and Office of Information Security
Social media (Facebook, Twitter, blogs, etc.) plays an increasingly large role in our professional
lives, with its potential to better connect us and rapidly share information. The guidance below is
intended to raise awareness of the immense power of social media and of best practices and policy
when using social media in teaching, research, administrative work and more.
If you have further questions, please contact privacy@upenn.edu or security@isc.upenn.edu
—Thomas Murphy, Vice President, Information Systems and Computing
—Greg Pellicano,Vice President for Audit, Compliance and Privacy
https://almanac.upenn.edu/archive/volumes/v59/n12/media.html
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Division of Information Systems and Computing
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29
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Lesbian Gay Bisexual Transgender Center
Non-Discrimination Policy
The Policy of Equal Opportunity, Affirmative Action and Nondiscrimination At the University of Pennsylvania states “The
University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity,
religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected
class.” More information can be found in the Affirmative Action and Equal Opportunity Programs website.
The federal Title IX Policy extends to trans students; it states “No person in the United States shall, on the basis of sex, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or
activity receiving Federal financial assistance.” More information can be found on the Associate Vice President for Equity
and Title IX Officer’s website.
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32
33
PennCard Center
PennCard Information for Summer Program Coordinators
INTERNAL USE
FOR SUMMER PROGRAM DIRECTORS AND OTHER PENN PERSONNEL
Introduction
The PennCard Center is ready to assist with the needs of your guests to have an identification card on
campus. We expect to print 4,400 cards over four weeks to support Summer Programs. For perspective, we
print about 6,500 cards over 8-10 weeks to prepare for Fall Crush. Because of the fast pace and tight
delivery schedules, your adherence to the advice presented here will help ensure a smoother onboarding
experience for your participants.
Our Partner: Hospitality Services
Our mutual partner for Summer Program requests for PennCards is Hospitality Services, coordinated by Jeff
Barta (215-573-8626 / [email protected]). The team at Hospitality Services will facilitate the issuance of
PennCards for your guests.
Pa
rticipant Information
Each program participant must be entered into Penn’s systems of record for an identification card to be
issued. Information for incoming Penn students and others participating in credit-bearing programs should
be entered into Pennant. Information for others must be submitted to Hospitality Services in the template
format that they will provide.
Lead Time
To ensure your guests a smooth arrival on campus, it is strongly recommended that all requested
information about participants, including any required photos, be submitted to Hospitality Services no later
than three weeks prior to the arrival of your participants.
Network Access
In cases where program participants will need access to network resources, a PennKey Setup Code will be
sent to them by email in advance of the program or will be distributed with their identification card.
Building & Space Access
It is important to note that Hospitality Services cannot add, remove, or verify the access privileges of any
person to campus spaces other than residential housing and dining facilities. To ensure that your students
have a smooth experience, program coordinators are obliged to ensure that arrangements have been made
with the appropriate building managers for access to spaces.
In cases where buildings are locked during the summer program, coordinators need to provide the building
managers with a list of the Penn IDs for program participants so that the building administrator can send a
request for access to Penn’s Department of Public Safety in advance of the program.
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Guests On Campus for Nine Days or Less: Conference Cards
Generally, guests who stay on campus for 9 days or less are provided with a Conference Card. Conference
cards are non-photo cards. Each Conference Card is encoded with an 8-digit Penn ID number unique to a
given card. These cards are assigned and provided to guests by Hospitality Services.
Guests on Campus for More than Nine Days: PennCards
Guests staying on campus an appreciable length of time are required to carry a PennCard that includes a
photo of the program participant.
Persons who are incoming Penn students or are registered for a credit-bearing program should complete
the PennCard application at Campus Express (www.campusexpress.upenn.edu
). Guests who are not Penn
students but who have been issued a PennKey should also use Campus Express to submit their photo.
Participants will log in to Campus Express with their PennKey username and password, select PennCard
from the menu, and upload a photo.
Guests who are unable to access Campus Express should have their photos collected as part of your guest
on
boarding for submission to Hospitality Services. Photos must be submitted to Hospitality Services at the
same time as your list of participants.
Note: Groups Forgoing Pre-Made Cards
Coordinators for smaller programs, who choose not to have identification cards pre-made, must make an
appointment to bring their group into the PennCard office during regular business hours to have
participants’ photos taken and cards issued. Please arrange this date and time at least two weeks prior to
your group’s arrival. Note that all participant information must be entered into Penn’s system of record in
advance of your appointment. A PennCard Request Form for each participant may also be required. Contact
the PennCard Center at pe[email protected]
for
details or to make an appointment.
Photo Submission Policy
Per University policy, each of your guests staying on campus longer than 9 days must carry a PennCard that
includes an up-to-date photograph.
Incoming Penn students and other participants provisioned with a PennKey should upload their photo to
Campus Express (www.campusexpress.upenn.edu
) as soon as they can do so.
Programs with participants unable to use Campus Express should submit photos to their summer program
coordinator(s). These photos will be submitted along with your list of participants three weeks in advance of
the start of your program. Photos must be in the .jpg/.jpeg format.
Program participants who do not submit a photo in advance will not have a PennCard printed prior to
arrival. Participants who, for whatever reason, do not or cannot submit a photo in advance may visit the
PennCard Center to have a card made upon arrival. We suggest you coordinate any students with this need
with our office ([email protected]
). This solution should only be used rarely, in cases where a photo is
not forthcoming, bearing in mind that this time of year is the busiest for PennCard’s in-office traffic and that
the office is open only on weekdays during regular business hours (M-F, 8:30am-5:00pm).
Lost, Damaged, and Stolen Card Policies
Any lost, damaged, or stolen non-photo Conference Cards should be reported to Hospitality Services for
replacement. Please do not send program participants who have lost a Conference Card to the PennCard
office.
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Participants who hold a photo-bearing PennCard are obliged to treat it with the same care as any Penn
student or employee. Lost cards may be replaced for a fee.
Damaged PennCards should be brought into the office to be triaged; a determination will be made on site
on whether a fee will apply.
Stolen PennCards are replaced free of charge when accompanied by a police report number.
Further information about PennCard policies may be found at the PennCard website. (See
https://penncard.business-services.upenn.edu/penncard-policies-and-practices
an
d
https://penncard.business-services.upenn.edu/lost-or-stolen-penncard.)
PAC
A PAC (Personal Access Code) is the four-digit number used with a PennCard, most commonly to gain access
to residential buildings. Hospitality Services will distribute PAC information to summer conference
attendees. Individuals may also view their PAC, or choose a new PAC, through Public Safety’s website
(www.upenn.edu/PAC
).
What To Do If…
Contact info helpful for program coordinators and participants:
• A PennCard is lost during normal University business hours, contact the PennCard Center at 215-
417-2273. If the card is lost outside of business hours, contact Penn Public Safety at 215-573-3333 or
call 511 from an on-campus phone.
• You cannot gain access to a residence hall, please call Hospitality Services at 215-898-9319.
• You do not know or remember your PAC, go to www.upenn.edu/PAC.
• You cannot gain access to the dining hall, please call Hospitality Services at 215-898-9319.
• You want to add more Conference Dollars onto your card, please call Dining Services at 215-898-
7585.
• You want to add PennCash to a card, please contact the PennCard Center at 215-898-2646.
• You need access to a building or interior space; you can find the contact info for the Building
Manager at this directory: https://www.facilities.upenn.edu/contacts/building (P
lease note that
PennCard cannot add, remove, or verify the access privileges of any person to campus spaces.)
• A p
articipant’s PennCard must be deactivated before the expiration date: contact the PennCard
Center at 215-417-2273 during business hours; outside of business hours, contact Penn Public
Safety at 215-573-3333 or call 511 from an on-campus phone.
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Penn Libraries
Summer Programs Information Building Access
• Most Penn Libraries locations are now open to the Penn community and outside
visitors.
• Find daily hours for all library locations on our website.
• Please be aware of our latest health and safety policies. All patrons are required to wear a
mask, regardless of vaccination status. Patrons may consume food and drink only while
physically distanced. Students, faculty, and staff must show a Green PennOpen Pass, and
outside visitors must show a green PennOpen Campus pass, to enter the Van Pelt-Dietrich
Library Center, Fisher Fine Arts Library, and Biotech Commons.
• Access policies may vary by library. Detailed information can be found online at:
http://www.library.upenn.edu/about/access/vanpelt
• Members of the Penn community with a valid PennCard or hospital affiliate ID may enter the
libraries anytime that they are open.
Borrowing Privileges
• Program participants who are given PennCommunity affiliations as Faculty, Student or
University Staff will have the ability to borrow materials from the Libraries with a valid
PennCard or hospital affiliate ID.
• Program participants who are given Guest PennCards or non-Photo IDs will not be able to
borrow library materials.
• Program participants with most other PennCommunity affiliations may be able borrow
library materials if arrangements are made in advance of their arrival.
• To arrange borrowing privileges for your program participants please contact:
• Erin Sharwell sharwell@upenn.edu or (215) 898-1464
Electronic Access
• Program participants who are given PennCommunity affiliations as Faculty, Student,
University Staff, Visiting Scholar or Visiting Student should be able to use their PennKeys to
access the libraries’ electronic resources.
• Program participants who are given Guest PennCards or non-Photo IDs will not be able
access the libraries’ electronic resources.
• Program participants with some other PennCommunity affiliations may be given access to
the libraries’ electronic resources if arrangements are made in advance of their arrival.
• To arrange electronic library access for your program participants please contact:
o Erin Sharwell shar[email protected] or (215) 898-1464
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Research Sessions & Library Facilities.
• Tour of the Van Pelt Library
• Librarian led research skills session using library databases for finding books, primary and
scholarly articles in preparation for college.
• Use of library spaces including specialized classrooms, conference and meeting rooms.
• To arrange for Research sessions or facilities use please contact:
o Rebecca Stuhr stuhrreb@upenn.edu 215-898-5999
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Division of Public Safety
The Division of Public Safety (DPS) comprises 180 personnel, 120 of whom are sworn University
of Pennsylvania Police Officers. The dedicated men and women of DPS are responsible for
enhancing the quality of life, safety and security of our community.
The Division accomplishes its mission by delivering a comprehensive and integrated safety and
security program, in partnership with the community that we serve. The Division of Public Safety
provides numerous resources to ensure your student’s experience at Penn is safe and secure.
General Information (215) 898-7297
Emergencies: (215) 573-3333 or 511 from any campus phone. 911 for Philadelphia police and fire
departments
HELP LINE: (215) 898-HELP
Special Services: (215) 898-4481 or (215) 898-6600 (off-hours)
24/7 Walking Escort Services: Call (215) 898-WALK (9255)
Public Safety Security Officers will walk with you anywhere in the Penn Patrol Zone. The FREE
Walking Escort service extends between 30th and 43rd Streets, and Market to Baltimore
Avenue 24 hours a day, 365 days a year. It also extends west to 50th Street, and north/south
from Spring Garden to Woodland Avenue, between 10 a.m. and 3 a.m. via the University’s
partnership with the University City District Ambassador Program.
How to Request a Walking Escort:
o Ask any Public Safety Officer on patrol or inside a building
o Call (215) 898-WALK (9255) or 511 (from campus phone)
Use one of the many building and blue-light phones located on and off Penn’s Campus
www.publicsafety.upenn.edu/security-services/walking-escort
Penn Transit Services
Penn Buses and Shuttles operate year-round except for holidays observed by the University,
free of charge to all Penn community members holding a valid PennCard. Call (215) 898-RIDE
(7433) Monday–Sunday, 6 p.m.–3 a.m. Limited on-call service is available from 3 a.m.–7 a.m.
Pennrides, pennrides.com, sends real-time vehicle location information directly to
mobile devices or computers.
39
Visit www.upenn.edu/transportation for more information.
(215) 898-HELP Line
The HELP Line is a 24-hour-a-day phone number for members of the Penn community who seek
time-sensitive help navigating Penn’s resources for health and wellness.
Any member of the Penn community can utilize this service by calling (215) 898-HELP (4357).
Calls are answered 24 hours a day, 7 days a week by Division of Public Safety professionals
trained in mental health referrals by staff from Counseling and Psychological Services (CAPS).
Students dealing with the complex emotional challenges of university life can use the HELP Line
to receive information and referrals to the many health and wellness resources at Penn, including
CAPS, Student Health Service, Student Intervention Services, Public Safety, and others. They may
also call on behalf of a friend or acquaintance. Parents concerned about their student may also
call the HELP Line for assistance.
UPennAlert Emergency Notification System
The UPennAlert Emergency Notification System enables the University to quickly notify the
Penn and surrounding Philadelphia community of critical information during a major
emergency. This is accomplished through three (3) key methods: personal electronic devices,
siren and public address systems, and digital displays.
Currently the University can notify all Penn faculty, staff and students via personal electronic
devices (cellphones, etc.) through text messaging and email. The University also has siren and
public address systems in place to send a UPennAlert. The Penn Siren Outdoor System
(PennSOS) comprises 27 speakers transmitting voice intelligible emergency messages and alert
tones to the outdoor campus environment. PennSOS is not designed to penetrate buildings, but
will be audible above normal street noise.
When a UPennAlert is sent, the Division of Public Safety uses their website to provide current
and continuous updates, acting as a central reference point for accurate information. This
method is useful for those both on and off campus.
UPennAlert is an additional layer of security and protection in emergency response, in
conjunction with Penn’s well-established emergency communication methods that include
University-wide broadcast emails, online updates via the Penn homepage, coordinated use of
public media outlets, and public address systems within all College Houses.
www.publicsafety.upenn.edu/pennready/upennalert
SUMMER PROGRAM PARTICIPANT SECURITY POLICY
40
Preamble
Summer program participants attending activities sponsored by University of Pennsylvania
schools and/or departments are entitled to courtesies similar to those accorded students
enrolled in general University curricula. Participants must also abide by the same University
policies to which general students are subject. In this spirit, Summer Program Directors and the
Division of Public Safety work cooperatively to assure maximum participant access to and
secure use of campus facilities. The following procedures provide security guidelines for
students participating in summer programs.
Procedures
1. Summer Program Directors will arrange, through the Division of Public Safety, safety awareness
presentations for summer program participants. To arrange for a safety presentation, contact
the Special Services Unit at 215-898-4481, or complete the Safety Presentations Request Form
online at: https://www.publicsafety.upenn.edu/contact/presentation-request-form/
2. Each Summer Program Director will designate a Summer Program Security Liaison (SPSL) who
will serve, in cooperation with a designated Division of Public Safety supervisor, to ensure order
and provide protection to all summer program participants.
3. Program Directors and security liaisons will provide supervision and monitor the activities of
summer program students.
4. In the event of a security incident, the following protocol will be observed:
a. If a Special Summer Program student is detained by Penn Police for investigation or for a
citation for a summary offense of the City's Ordinances and/or the Crimes Code of
Pennsylvania, (s)he will be taken to the Philadelphia Police. If the student is detained
north of Market Street, (s)he will be transported to the 16th Police District at 39th &
Lancaster Streets; if (s)he is detained south of Market Street, (s)he will be transported to
the 12
th
Police District at 65th & Woodland Ave.
b. The detaining officers will notify the SPSL and, at the SPSL’s discretion, the program
director.
c. If a participant commits a crime, or is suspected of committing a felony, (s)he will be
taken to the 18th Police District at 55th & Pine Streets, and the Program Director will be
notified.
d. If a participant violates University policy, the charges will be brought to the
attention of the Program Director, who will consult with the Vice Provost
for University Life on the resolution of the situation. Special effort will be made to
expedite the resolution of the complaint given the limited stay of participants.
e. If a participant is a victim of rape, sexual assault, or other “crime against person,” the
campus emergency procedures will be implemented with Patricia Brennan, Director of
Special Services, as the point person. The SPSL will be among those contacted to provide
a support network for the victim.
f. A program incident report will be forwarded to the Office of the Vice Provost for
University Life.
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Note: Every special summer program participant must have a Penn I.D. that must
be carried on their person at all times.
To contact the Department of Public Safety in the event of an emergency, dial 511 from any campus
phone, or 215-573-3333 from any phone.
Penn Guardian
Penn Guardian is a free app that is available to all Penn community members. It was developed
by the University’s safety partner Rave Guardian, a service utilized on college campuses across
the country.
Registering is easy — search “Rave Guardian” in the App Store for iOS devices or Google Play for
Android devices. You will be prompted to enter your name, phone number, and Penn email
address, which provides access to the University’s customized interface. Calls from a registered
phone will allow Penn Police to determine your cell phone’s GPS location, which can decrease
response time. This information will only be available to Penn Police if you call the PennComm
Communications Center (PennComm) directly, either through the app or at (215) 573-3333.
If a call is made to PennComm, and you are unable to speak — perhaps because of an allergic
reaction — a call taker will send a text message to your phone. You can then communicate
directly via text. The app also provides a confidential way to submit a tip to Penn Police — with a
photo, if necessary — through a text message.
For more information, please visit the Penn Guardian website at
www.publicsafety.upenn.edu/pennguardian.
Theft Awareness Campaign
Unattended theft is the number one crime at Penn. The majority of all theft reported to the
Penn Police occurs because items are left unattended or are improperly secured.
1. Lock your doors
2. U-Locks, NOT cable locks, should be used on bikes.
3. Keep your laptop with you at all times
4. Remove personal items from vehicles that are in plain view
5. Don’t hang your bag/purse on the back of a chair
6. Always report suspicious activity by contacting the Division of Public Safety at (215) 573-
3333 or 511 from a campus phone
DPS Website
Visit our website www.publicsafety.upenn.edu
for the latest news in campus safety.
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GUIDELINES FOR THE OPERATION OF UNMANNED AIRCRAFT SYSTEMS AT THE UNIVERSITY OF
PENNSYLVANIA
The University of Pennsylvania establishes the following Guidelines to govern the operation by any person
of an Unmanned Aircraft System (UAS) on or above the University of Pennsylvania’s campus or properties.
These guidelines are established to support the use of Unmanned Aircraft Systems in ways that ensure the
safety and protect the privacy of all members of the University community and promote compliance with all
applicable federal and state laws. These guidelines cover the University of Pennsylvania Campus, Morris
Arboretum, New Bolton Center, and Pennovation Works.
The University of Pennsylvania, consistent with the regulations and guidance from the Federal Aviation
Administration, allows the operation of a UAS on or above the Penn campus for permitted educational and
recreational purposes (for which a Section 107 Remote Pilot in Command Certification is optional) and
research or UAS-dedicated curriculum purposes (for which a Section 107 Remote Pilot In Command
Certification is mandatory) provided that all operations are in compliance with the following guidelines:
The operation of the UAS is a component of research, science, technology, communication, art, or aviation-
related coursework at Penn, or 2) recreational and hobby use is conducted at the designated location for
UAS operation at Penn, Penn Park South Field,
Attachment A. Scheduled hours for operation are set monthly, and can be found at
http://www.pennathletics.com/page/athletic-facilities-schedules under the South Field schedule. The
University of Pennsylvania reserves the right to restrict use to Penn-affiliated persons.
• Operation of the UAS aircraft must adhere to these restrictions:
• Flights must be below 200 feet and clear of surrounding obstacles.
• Flights may not exceed 100 mph.
• UAS must be in visual sight of its operator at all times.
• UAS may not operate over any persons not participating in the operation or in a building or
other covered structure. [1]
• UAS must remain clear of all manned aircraft operations. Note: Penn Hospitals have frequent
medical helicopter flights coming and going and all UAS operations must not be in proximity to
or interfere with medical helicopter flights.
Anyone intending to operate a UAS at the University of Pennsylvania must notify
the PennSTAR Communications Center, 215-662-7736 (primary) or 215-662-7737
(alternate), at least one hour prior to the flight and provide flight location and
duration.
• Individual notification is not required for flights at the designated Penn South Field UAS location
during scheduled flight hours.
• No flights are allowed in proximity of large gatherings of people or sporting events.
• No flights are allowed 30 minutes before official sunset to 30 minutes after official sunrise.[2]
• UAS must weigh less than 55 pounds.
• No reckless operation.
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• UAS may not be used to photograph, video, record or monitor areas or locations where
members of the University of Pennsylvania community or members of the general public would
have a reasonable expectation of privacy.
• The operator must safely ground and suspend operations of any UAS when ordered by a
University of Pennsylvania Police Officer or public safety official.
• UAS use must comply with all federal, state, and local laws and guidelines.
• The operator of a UAS weighing between .55 to 55 pounds must register the UAS with the FAA.
• Information on FAA rules and online registration can be accessed at:
http://www.faa.gov/uas/registration.
• Registration of a UAS aircraft under .55 pounds is not required, but all other safety restrictions
apply.
• Recreational and educational operators may not receive any compensation (including cost
reimbursement, honorarium, or pay) directly or indirectly related to operation of the UAS.
• Any use for instructional, research, or commercial purposes by Penn faculty, students, and staff
must comply with all FAA Part 107 or Section 333 requirements.
(https://www.faa.gov/uas/media/Part_107_Summary.pdf, https://www.faa.gov/uas/beyon
d_the_basics/section_333/333_authorizations/media/University-of-Pennsylvania- 14755.pdf.
Flight restrictions in these guidelines may be modified through compliance with the FAA waiver
application and approval process.
Commercial Operation of UAS
• All civil commercial UAS use must comply with all federal, state and local laws and guidelines and
operators must obtain a Part 107 Certification, a Section 333 Exemption, or a “Special
Airworthiness Certificate” issued by the FAA.
• Commercial use of a UAS from or above University of Pennsylvania property is permitted only
for educational, research, or University-related purposes.
• A commercial UAS operator must provide proof of $5 Million in general liability insurance on an
occurrence basis, with a certificate of insurance naming the Trustees of the University of
Pennsylvania as an additional insured. Proof of insurance shall be submitted to the University of
Pennsylvania risk management department prior to flight operations.
• A commercial UAS operator must be accompanied by a representative of the University of
Pennsylvania at all times when operating a UAS on University property.
Penalties for Violation of University UAS Guidelines
Any violation of law (trespassing, illegal surveillance, reckless endangerment, etc.) or violation of this policy
may subject the individual responsible for the violation to disciplinary action and/or prosecution.
Any damages or injuries to property or individuals during the operation of a UAS on University of
Pennsylvania property, other than for a University of Pennsylvania authorized research or educational use,
shall be the sole financial responsibility of the UAS operator. However, an operator shall be solely liable for
negligent or intentional use outside of the authorized research or educational use.
For questions regarding the operation of a UAS at the University of Pennsylvania, you may contact:
44
Division of Public Safety 215-573-3333
1. This restriction does not apply to UAS operations in secured UAS research and
development areas such as those at SEAS and Pennovation.
2. This restriction does not apply to UAS operations in secured UAS research and
development areas such as those at SEAS and Pennovation.
3. h
ttps://provost.upenn.edu/policies/pennbook/2017/02/22/guideline
s-for-the-operation-of- unmanned-aircraft-systems-at-the-university-
of-pennsylvania
45
Division of Recreation and Intercollegiate Athletics
WAIVER AND ASSUMPTION OF RISK FOR PATRONS 18+
User Agreement /Waiver - By being permitted access to Recreational Facilities, users acknowledge their
agreement to the following:
1. Certain risks of injury are inherent to participation in sport and recreational activities including both
group exercise and instructional classes. These types of injuries may be minor or serious and may
result from one’s own actions, and of others, or combination of both.
2. Posted or distributed rules and regulations are designed for the safety and protection of recreational
users, who in turn are responsible to abide by these rules and regulations. Failure to comply will result
in membership restrictions.
3. Penn Campus Recreation reserves the right to shut down/deny access to any or all of its facilities
for preventative maintenance or emergency repairs. Operating hours may change permanently
or temporarily if deemed necessary by management for operational, emergency, or weather
related reasons.
4. A valid Penn ID, activated with a current Penn Campus Recreation membership, is required to access all
Penn Campus Recreation Facilities. Failure to comply will result in denied access. Other form of valid ID
may be accepted in Penn Campus Recreation’s sole discretion.
5. Certain activities require a minimum level of health and fitness ability. Recreational users warrant being
physically fit to use facilities and participate in any activities undertaken, and understand a choice to
participate brings with it the voluntary assumption of risks, injury, or illness (including the risk of
contracting communicable disease), which may arise from participation in these activities and/or use of
recreational facilities.
6. Recreational users agree that the University of Pennsylvania, its employees, and agents shall not be
liable for personal injury or damages to personal property arising from, or in any way resulting from
the use of facilities and/or users’ participation in activities, and agree to waive such claims, including
claims for negligence, against the University for such injury or loss.
7. CANCELLATION POLICY: All memberships are non-refundable.
Locker A
greement
1. All lockers are the property of the University of Pennsylvania and the Department of Campus Recreation.
Lockers are to be used for legitimate recreational purposes. All locker users understand their responsibility
in protecting the welfare of other users while renting a locker. 2. Certain occasions require our staff to
check lockers for unreturned towels, equipment and known safety/security issues. On these occasions
users will be notified. 3. Lockers will be cleared annually; notification and signage will be placed in the
facilities. 4. Lockers not cleared will have contents removed and articles kept for 30 days, after which they
will be discarded or given to charity. 5. To reclaim items a 25.00 fee will be assessed.
By my signature below, I acknowledge that I have read and understand the User Agreement/ Waiver and
Locker Agreement.
NAME
SIGNATURE D
ATE ______
46
WAIVER AND ASSUMPTION OF RISK (Individuals under 18 years of age)
Our s
on or daughter hereby elects to take
part in fitness activities at the Pottruck Center at the University of Pennsylvania. We
acknowledge that this is an extracurricular activity in which our son/daughter is
participating voluntarily and understand that there may be some risks in connection
with the activity itself and/or the transportation to and from the activity. In
consideration of our son/daughter being permitted to participate in the activity, we
hereby assume all these risks and waive any possible claim that we and/or our
son/daughter might have against the University of Pennsylvania, its trustees,
employees, agents, students, or volunteers in conjunction with our participation in
their activity.
I
further acknowledge that the above individual is covered by health insurance, the
particulars of which are described below.
Health Insurance Carrier:
Group/Policy Numbers:
PARENT’S/ GUARDIAN’S PRINTED NAME:
PARENT’S/ GUARDIAN’S SIGNATURE:
PROGRAM:
DATE:
47
Summer Hours @ Pottruck
Procedure for Group Requests
Monday-Friday 6am-10pm
Saturday 8am-8pm
Sunday 9am-8pm
*Disregard this information if you are working with Hospitality Services for Gym
Access*
• Program Manager will collect waivers from Group Participants
• Program Manager will compile participant First/Last Name,
Penn ID #, Age, and Program Length into an Excel Spreadsheet
• The spreadsheet along with the department budget code
and waivers will be sent to Tyler Snyder via email, Secure
Share, or Penn Box.
• Tyler Snyder will provide access to Pottruck in advance of
the program start date – must receive compiled information
2-3 Business Days in advance.
•
A completed invoice will be sent to DRIA Finance and
Program Manager will be copied.
Rates & Additional Fees
•
1 week: $60
• 2 weeks: $90
• 3 weeks: $120
• 4 weeks: $150
• 5-9 weeks: $175
• 10-12 weeks: $225
Age Requirements &
Waivers
• 14 & Under: Not allowed
in Facility
• 15-17: Parental Approval
& Assumption of Risk Waiver
Required
•
18 & Older: Assumption of
Risk Waiver for 18+ Required
Procedure for Individual Requests
(can only be arranged for Student 18 years+)
• Individuals can enroll in the Working Student Summer Membership
at Membership Services.
• PennCard, University ID from the Student’s home institution, and
payment are required at the time of enrollment.
Recreation no longer accepts Cash as payment.
Visa and MasterCard are accepted.
*Premium group exercise classes,
Pilates,
and personal training services
are available at an additional fee.
Minors are not eligible for these
services.
Membership Services Hours of Operation
Monday – Friday: 9:00 am to 5:00 pm
Saturday
– Sunday: Closed
Contact Information
Tyler Snyder: 215-898-6100 tysnyder@upenn.edu
48
Student Health Service
Medical care at the Student Health Service (SHS) is available to participants in selected summer
programs. Summer program participants may receive care at the Student Health Service only if
they have paid the designated health service fee. Participants in programs that do not bill the
health service fee are not eligible for care at the Student Health Service.
CONTACT INFORMATION
Location: 3535 Market Street, Suite 100
Telephone: 215-746-3535
Website https://shs.wellness.upenn.edu/
COSTS
If your program has made arrangements to use the Student Health Service, all participants are
billed a Summer Clinical Fee which is based on the duration of the program (a pre-paid health
fee that provides access to SHS). This fee is applied to all participants in that summer program.
SHS services covered by clinical fee include:
• Primary Care Visits
• Gynecologic Care Visits
• Sports Medicine Visits
• Podiatry Visits
• Nutrition Visits
• Allergy Desensitization (patient must provide medication and signed
physician orders).
Patients will need to pay for the following SHS services. Please note that Student Health
Service does not bill private insurance. Participants with private insurance must pay cash
at the time of service; they may submit claims to his/her insurance carrier for
reimbursement later.
• Laboratory tests collected on-site at Student Health Service
• Vaccines
• Medications dispensed at SHS and prescriptions written at SHS
• Orthopedic supplies (e.g., braces, splints)
Laboratory tests that are collected at SHS but sent to an external lab will be billed by the
external lab to the patient’s insurance. Patients must provide their insurance
information at the time of specimen collection at SHS. Students are also responsible for
49
payment of any services obtained outside Student Health Service, including
hospitalization, emergency room visits, ambulance fees, diagnostic tests, x-rays,
consultations, non-SHS outpatient office visit or treatment. This includes any services
provided by the Hospital of the University of Pennsylvania, Penn Presbyterian Medical
Center, or Children’s Hospital of Philadelphia.
CLINICAL SERVICES CONTRACTED FOR SUMMER PROGRAM PARTICIPANTS
Primary Care and Sports Medicine:
• Evaluation, treatment, and follow up at SHS for acute non-emergency medical
illnesses and injuries
• Follow-up care at SHS after emergency room visits
• Evaluation and ongoing management of chronic medical conditions
• Coordination of care for specialty referral outside of Student Health Service
• Primary care, telephone consultation services for medically urgent questions 24/7
• Nutrition
• Podiatry
• Allergy desensitization (must have SIGNED orders and medicines from your allergy
provider).
Gynecologic Care:
• Routine gynecologic examination
• Contraception counseling and prescriptions (including emergency contraception)
• Evaluation, treatment and follow-up for acute problem and chronic gynecologic
conditions
• Evaluation and counseling for pregnancy-related concerns
• Evaluation, treatment, and follow-up of sexually transmissible infections
HOW TO ACCESS CARE
• Confirm with your summer program that they have contracted with SHS for medical
care.
• SHS operates on an appointment system. Please avoid walking in for care without an
appointment.
• Appointments may be scheduled in advance for non-urgent requests or same-day
for medical problems requiring attention that day.
• Students who arrive without a scheduled appointment will be offered either a same-
day or future appointment, but wait times may be longer.
• A staff member will evaluate students if an appointment is not readily available
50
• After Hours Care – A primary care provider is available by telephone for urgent
consultation 24/7 (including emergency contraception); this provider will facilitate care
when emergency room treatment is needed.
51
Medical Protocol for Penn Pipeline Program Participants
WHAT YOU NEED TO KNOW TO PROPERLY UNDERSTAND THE MEDICAL PROTOCOL PROCEDURES
Is this a medical problem or a medical emergency?
What constitutes a typical medical problem?
Typical medical problems include:
• Short term illnesses (such as colds, strep throat, mono, stomach viruses, urinary tract
infections)
• Minor injuries (such as a sprained ankle or a pulled back muscle)
• Chronic medical conditions (allergies, asthma, diabetes, high blood pressure)
What constitutes a medical emergency?
A medical emergency is a severe condition that potentially threatens the life or health of an
individual. Symptoms that indicate a possible medical emergency include:
• Crushing chest pain
• Severe shortness of breath
• Extremely high fever (>102
◦
) despite taking anti-fever drugs like acetaminophen or ibuprofen
especially if associated with shaking chills
• Severe headache, especially if associated with a stiff neck, or if described as the worst
headache of your life
• Loss of consciousness
• Severe abdominal pain
• Broken bone
What is the role of the Summer Program staff in the event of a medical emergency?
In the event of a medical emergency, the Penn summer program staff member who is present (or
first to arrive) should stabilize the situation, activate and emergency notifications (including Public
Safety, as needed) and notify all of the appropriate Penn personnel and departments of the
emergency.
Penn’s Student Health Service (SHS) is here for non-emergency medical problems.
If the special summer program has made contractual arrangements for the service, the Student Health
Service (SHS) is available for non-emergency medical care. A more detailed description of services
at SHS is available on our website (https://shs.wellness.upenn.edu/). Services inc
lude:
• Evaluation, treatment, and follow-up for short term medical illnesses and injuries
• Follow-up after Emergency Room visits
52
• Evaluation and ongoing management of chronic medical conditions
• Immunization and allergy desensitization services
• On-site specialty care for gynecology, sports medicine, podiatry and nutrition
• Coordination of care for specialty referrals outside of Student Health Service
If you are unsure if an urgent medical problem is a true medical emergency, call SHS for advice
(available 24/7 at 215-746-3535; when the office is closed, the line is answered by a hospital
operator – please ask them to page the Student Health provider on call and SHS will call you back).
When calling, let SHS know that you are calling about a summer program participant, and identify
your program name.
Sources for emergency medical care vary depending on the extent and severity of the emergency.
These include several nearby Emergency Rooms (the hospitals will bill the patient for these
services):
• Hospital of the University of Pennsylvania (HUP) and Penn Presbyterian Medical Center
(PPMC) emergency room (for participants 18 and over)
• Children’s Hospital of Philadelphia (CHOP) emergency room (for participants under age 18)
• See the table of Important Emergency Contacts above for detailed information.
PROTOCOL:
1. If you have a medical emergency on campus, contact the Division of Public Safety immediately in order
to activate the necessary emergency services, such as ambulance.
2. For medical problems that are not a true medical emergency, care might best be sought at Student Health
Service, a local Urgent Care provider, or a local hospital Emergency Room. The staff at Student Health
can assist with making this decision.
3. The Program Director (or designee) is responsible for arranging medical care for program participants.
o For Emergency Care, arrange for the participant to be evaluated in the hospital Emergency
Room.
o For Non-Emergency Care, the options depend on whether your program has made prior financial
arrangements with Student Health Service (SHS) to care for your participants.
This goes without saying, but for simple medical issues, consider basic first aid and self-
care approaches first. Some issues do not require a medical visit if they can be resolved
by your program staff. Consider what a parent might do if they were present. Start there,
and consider formal medical evaluation for which the basic approach is insufficient.
If your program has made prior arrangements with SHS, your Program Director should
call SHS when a participant needs treatment. Dial 215-746-3535 and press option 3 to
speak to a nurse (if SHS is closed, tell the operator that you need to speak with Student
Health on call, and we will call you back). During regular office hours, SHS can evaluate
the participant in our office at 3535 Market Street, Suite 100.
If your program does NOT have a prior arrangement with SHS, you may seek non-
emergency care at one of the local Urgent Care centers or some other resource in the
surrounding medical community. For example:
myDoc Urgent Care University City 3717 Chestnut St. (215) 921-8294
Vybe Urgent Care University City 3550 Market St. (215) 405-0701
53
4. Planning for care at Student Health
o A staff member from your program must accompany the program participant to Student Health
and must be available to escort them back afterward.
o Please bring all necessary documents for the participant (see below). Also bring any information
about the participant’s medical history.
o Student Health will evaluate and treat as necessary. Afterwards, if the patient is deemed safe for
discharge from SHS, appropriate instructions will be provided. SHS will involve parents by
phone as appropriate. Depending on the results of the evaluation, SHS might recommend that the
participant return home to complete their treatment with their personal healthcare provider.
o Sometimes, the evaluation reveals a more serious condition that requires transfer to the hospital
Emergency Department for additional evaluation and perhaps hospitalization. If that is the case,
SHS will coordinate the transfer. If an ambulance is medically needed, the patient (or their
insurance) will be responsible for the fees.
5. If there is a medical issue for which the Program has concern about the health of the broader community
(e.g., highly contagious situations), please bring these to the attention of Student Health leadership so that
we can work with you on an appropriate public health communication plan.
Participant Medical Information and Insurance Documents
Prior to the start of the special summer program, staff must have on file the following documents for each
participant:
1. Participant/Family Waiver and Release Form
2. Authorization to Provide Medical Treatment and Insurance Information
3. Copy of front and back of medical insurance cards
It is the Special Summer Program Director’s responsibility ensure that these documents are kept secure but
remain quickly accessible in the event of medical need. Copies of these documents must be presented at the
time of medical care.
54
[SAMPLE]* Authorization for Medical Treatment of a Minor
I hereby authorize representatives of the program at the University of Pennsylvania to consent to emergency and urgent
medical treatment for the Participant named below, including securing a medical evaluation and any treatment necessary to
preserve life and bodily function unless exceptions are noted below.
This authorization shall remain in effect as long as Participant is participating in the program. Exceptions: (if
none
, write “none”)
Participant is allergic to the following medications:
Other medical conditions that you wish for those providing treatment to be aware of:
* PLEASE ATTACH A COPY OF THE PARTICIPANT’S IMMUNIZATION RECORD *
Name of Participant:
Participant’s Date of Birth (MM/DD/YYYY):
Participant’s Physician name / phone number:
Signature of Parent or Guardian: Date:
Print Parent/Guardian Name:
Parent/Guardian Phone:
***** ***** ***** ***** ***** ***** ***** ***** ***** ***** ***** ***** *****
Insurance Information
Is Participant covered by a health insurance plan? Yes No **
Name of Participant’s health insurance company
Policy or plan number(s)
(*Please provide ALL numbers and/or codes to identify your plan or policy and attach a photocopy of your
membership card or policy document to this form.)
Name of subscriber to policy or plan R
elationship to Participant Name of Participant
55
[SAMPLE]* Program Emergency Contact Information
Print Participant’s Name: _________________________(First, Middle, Last/Surname)
Participant’s Birthdate: ___________________________
Two emergency contacts and 24/7 contact information is required:
1. N
ame: Relationship to Participant:
Phone # Day: Area Code ( ) Phone # Evening: Area Code ( )
Cell: Area Code ( )
Permanent address:
E-mail address:
2. Name: Relationship to Participant:
Phone # Day: Area Code ( ) Phone # Evening: Area Code ( )
Cell: Area Code ( )
Permanent address:
E-mail address:
*The participant emergency contact information provided on this sample is the minimum amount of
information necessary that program staff must obtain in advance of the program (data must be
maintained on file for the duration of the program).
